Club Timeline
Club Timeline
Welcome! Running a club is exciting, rewarding, and (sometimes) a little overwhelming—but you’re not alone. Use this timeline as your go-to guide for keeping your organization on track, engaging members, and making the most of campus life.
Hold a meeting of officers and advisors to discuss and evaluate goals
Plan a fun, engaging first meeting to welcome members
Participate in the Activities Fair
Reserve your regular meeting space and set a consistent schedule
Hold your first meeting 🎉
Set goals for the semester/year
Start brainstorming and planning fall events
Be on the lookout for new members at campus events
Update your Chartered Club/Organization Roster with Campus Life
Attend the Club Leadership Training Session on Tuesday, September 30th from 11:45 AM – 12:45 PM
Attend Club Leadership Training Session on Thursday, October 2nd from 4:00 PM - 5:00 PM
Organize a community service project 🌱
Keep advisors in the loop with updates
Plan a member workshop (motivation, stress relief, leadership, etc.)
Sponsor or co-sponsor a program in the Pulse ($150 free for food, supplies, etc!) (email: thepulse@stkate.edu)
Freshen up your social media presence
Participate in fundraising to build your club budget
Complete the Annual Re-chartering by October 15
Charter new clubs by October 8
Keep in touch with your advisor
Start planning for spring semester events
Organize an end-of-semester celebration 🎊
Attend a campus event together as a group
Submit the End of Semester Report
Hold a meeting with officers and advisors to evaluate progress
Attend Chartered Club/Organization Leader meeting and complete training
Set spring semester goals
Plan events and programs for the semester
Recruit new members at events
Review your club budget 💰
Update your Chartered Club/Organization Roster with Campus Life
Start recruiting new officers
Review and update your constitution and bylaws (if needed)
Keep advisors in the loop
Submit nominations for Club/Organization Awards ✨
Get involved in a service project
Sponsor or co-sponsor an activity in the Pulse (email: thepulse@stkate.edu)
Hold elections and plan officer transition
Develop your budget for the next academic year
Create a marketing and recruitment plan for the fall
Brainstorm fall event ideas
Involve your advisor in officer transition training
Attend a campus event together as a group
Submit the End of Semester Report by the deadline
Celebrate your club’s successes and set goals for next year 🥳
Organize your club cabinet in the Student Organization Center
Attend the Club Awards/Recognition Event
Attend the Dew Drop Bop as a group
Recognize outstanding members with shoutouts or awards
Set up summer contacts and an updated email list
Contact the Student Organization Center with an updated list on club leaders (email: studentcenter@stkate.edu)