Purchase Request Form

Financial Reimbursement Form 

The Purchase Request Form is to be completed before any purchases are made using club or organization funds. It allows for advance approval and helps ensure that all spending aligns with school policies and budget guidelines.

This is the preferred method for all club and organization purchases.
Using this form in advance allows us to make purchases directly or pre-approve them for faster processing.

NOTE: This form is reviewed, and items are ordered twice per week — on Tuesdays and Fridays.

Plan ahead to ensure your purchase can be made in time for your event or activity.  Submit your request at least 2 weeks before the purchase is needed. Late or incomplete submissions may result in delays or denial of funding.

The Financial Reimbursement Form is to be completed only for the reimbursement of purchases that have already been made using club or organization funds.

If a time-sensitive purchase was necessary and already completed, this form must be submitted for reimbursement.

NOTE: Reimbursement may take 3–4 weeks to process.
To ensure timely payment, please:

• Complete this form in full

• Attach original itemized receipts

• Obtain prior approval from your club advisor and treasurer or program/club representatives

• Set up direct deposit through St. Kate’s Student Self Service for faster processing