Project Risks

Background

Within Project Risks records, users can document any identified risk throughout the life-cycle of a project, as well as update the status and conclusion of that risk. Risk records provide a full, reportable record of any project risk in the PMWeb.

Access: This record is located in the Records module of PMWeb.

Related Pages: N/A

Job Aids

The following job aids and reference guides are relevant to Project Risk records:

Create a Risks record

To request additional training or documentation, please submit a Help Request in PMWeb.

Record Guidance

Record Information and Risk Identification

Project: For a new Risk Record, select your active project from the drop-down list. This required action relates this risk record to your master project record in PMWeb.
Subject: Enter a brief description of the identified risk.
Status: Choose one of two options in this drop-down menu.
- - Active: Risk is being actively monitored and controlled
  - Retired: Potential for risk to occur is no longer possible
Detailed Description: Provide a SMART (Specific, Actionable, Measurable, Attributable, and Time-bound) description of the risk; include possible consequences to Scope, Schedule, Budget, and/or Quality.
Trigger: Describe symptoms and warning signs that indicate if a risk is likely to occur.
Impact: Select a checkbox if the risk will have an impact on any of these project objectives, should the risk occur.

Qualitative Analysis, Risk Response, and Risk Mitigation

7. Likelihood*: Select High or Low to indicate how likely a condition or event is to occur.

8. Impact*: Select High or Low to indicate the severity of the Impact on the project objectives.

9. Risk Owner: The individual responsible for monitoring the risk, and if necessary, controlling/managing the risk event.

10. Strategy: Select from the following options.

- - Accept: In the context of a threat, if a risk is unavoidable, add appropriate amounts of cost and/or schedule contingency. In the context of an opportunity, take advantage of the opportunity if it arises, but do not actively pursue it.
  - Avoid: Changes the nature of the project such that it retires the risk.
  - Enhance: Use the opportunity to provide more value to the project (ex. longer asset life cycle)
  - Exploit: Take steps to make the opportunity happen and be prepared to make the most of it.
  - Mitigate: Proactive actions to reduce the likelihood or impact of risk to below thresholds.
  - Share: Share the benefits (ex. with local agency partners)
  - Transfer: Document specific steps in the Planned Action field that will be taken if the risk occurs.

11. Risk Mitigation: In the Details table, add details/comments of ongoing activities to mitigate the risk.

Note: *Likelihood and Impact indicate the current status of the risk. When the risk register is generated, the current likelihood and Impact values at that time display in the register.

Risk Documentation Examples

Additional ROW may need to be acquired
Alternate route issues
Bridge is a habitat to species requiring mitigation or seasonal construction
Buried man-made objects / unidentified hazardous waste
Change in key staffing during the project
Change of Project Manager during design
Changing Toes-of-Slope that impact Right-of-Way
Competition w/ other Major Projects
Complex structures hydraulic design requiring investigation and planning
Condition of the bridge deck unknown
Construction related flooding of private property
Context sensitive design
Delay due to Right-of-Entry agreements
Delay in delivery of Traffic/ITS items
Delays in ROW acquisition due to landowner objections to project
Design changes impact construction costs and schedule
Design changes require additional Environmental analysis
Design Exception approval needed (Form 464)
Discovery of unknown buried objects
Discovery of unknown in-ground chemicals / contamination (asbestos, heavy metals, etc.)
Discovery of unknown utilities during construction
Disruptions from adjoining severe wildland fires; access to project or direct fire involvement
Endangered/Protected Species (or species with special requirements, such as Prairie Dogs)
Experimental or research features incorporated into the project
FASTER Bridge Enterprise Project
For projects involving bridge removal, bridge carries traffic during staging
Geotechnical surveys late and/or surveys in error
Hazardous Materials in existing structure, surrounding soil, or other
Impact on Railroad Operations
Incomplete survey or additional survey required
Increase in Water Surface Elevation (Floodplain)
Inexperienced Project Manager
Inexperienced workforce / inadequate staff / resource availability
Insufficient or limited construction or staging areas
Lack of Sufficient Number of Bidders
Late delivery of project information such as utility locations, materials recommendation, geotechnical report, etc.
Length of day/season restrictions

Less/more ROW than anticipated may be needed
Local Agencies or businesses pose objections
Long lead time for manufacture and delivery of materials such as poles, mast arms, girders etc.
Loss of critical staff during project
Maintaining local access
Major Utility strike / disruption
Material Availability
Materials Delivery Constraints
Nesting Birds
New alternatives required to avoid, mitigate or minimize impact
New information after Environmental Document is completed may require re-evaluation
Noise mitigation
Number of Bidders/Bidder Interest
Objections to Right-of-Way Appraisal
Obtaining design approvals from local agency takes longer than expected
Other construction projects in region limit supply of labor, bid costs are higher as a result
Permits or agency actions delayed or take longer than expected
Presence of Groundwater
Presence of unforeseen geotechnical conditions
Pressure to deliver project on an accelerated schedule
Project in an area of high sensitivity for paleontology
Protest from local property owners cause delay
Railroad involvement
Refusal of land owners to sell requires route change, necessitates a change in design
Required access to adjacent properties to resolve constructability requirements, ROW issues, or Survey
Right-of-Way required for ADA Considerations
Schedule slippage out of anticipated construction season
Shallow roadway profile grade-line may cause drainage and constructability issues
Temporary construction easements expire
Unanticipated Culvert/Box culverts replacement
Unanticipated noise impacts
Unexpected Environmental findings such as paleontology, cultural or archaeological findings
Unexpected geotechnical issues
Use of existing roadway as base
Utility relocation requires more time than anticipated
Water quality issues

Report Guidance

The Project Risk Register report is available for this record.

Workflow Guidance

There is no Workflow process associated with this record.

Integration and Trigger Guidance

This record has no integrations or triggers.

FAQs

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