Distribution Lists
Learning > Other Training > Distribution Lists
Embedded Files
NOTICE: Starting 5/16, add "@dot.state.co.us" to the end of your username when logging in to PMWeb.
Distribution Lists in PMWeb allow you to create custom user groupings for in-system Notifications from project records in the System. Create Distribution Lists for teams which you'll need to message routinely, so that you can select a single Distribution List, rather than selecting each individual user, when sending Notifications.
Creating a New Distribution list
Creating a New Distribution list
Click the Portfolio module in your system menu.
Click Distribution Lists.
3. In your Distribution List Manager view, click the + icon to create a new Distribution List.
You can also choose to work with an existing Distribution List by clicking it in the Manager view columns.
4. Populate your Distribution List Details with the provided fields.
5. Click Save to save your updates.
6. Click and Drag any user name row from the left table, to the table on the right.
The individual's name will populate in the right facing table.
This adds the individual to the Distribution List.
7. Click Save to save your Distribution List updates.
You've now created a Custom Distribution List! You can come back to this view to customize this list at any time.
Using Distribution Lists
Using Distribution Lists
You'll use your custom Distribution Lists when sending Notifications from a record in PMWeb. Here, we'll review this process in an active Actions record. This functionality is the same in all records with a Notification tab.
In an Active PMWeb record with a Notifications tab:
Click the Notifications tab.
Click +Add to begin a new Notification.
3. In the To, CC, or BCC fields, click the Ellipse icon (three dots).
This is where you'll select your Distribution List.
4. In the pop-up window, click the Distribution Lists tab.
5. Find and select your Distribution list to highlight it.
6. Click and Drag the distribution list to the right-facing table.
This action populates the individuals in your list within the table.
7. Click Save and Close to close the window.
8. Your Distribution List users now appear in your selected To, CC, or BCC field.
Complete any additional Notification fields as needed.
9. Click Send to send your notification.
You've now used your custom Distribution List in PMWeb!
Page updated
Report abuse