13.10 Pre-ETS Support Services

Pre-ETS Support Services are services provided to a student with a disability with an Individualized Plan for Employment (IPE). These services are intended to remove barriers to participation in one or more Pre-ETS activities and can only be provided to enable a student with a disability to participate in a Pre-ETS activity.

(Procedure code P08903-03)

The payment rate for background checks is the usual and customary rates charged to other individuals or entities.

(Procedure code P26001-01)

Items necessary for the student to participate in Pre-ETS services, purchased at the lowest available usual and customary rates.

(Procedure coded P31000-01, P31000-02, P31000-15, P31000-16)

Whenever available, public transportation is the primary option for participating in DVR services unless the individual’s impairment-related limitations prevent the use of public transportation.

Or, if the individual chooses to use his or her own vehicle when public transportation is available and accessible, DVR may provide mileage reimbursement at a rate not to exceed the cost of public transportation.

DVR may reimburse participants for use of a personal vehicle at a rate not to exceed the cost of available public transportation unless the individual’s impairment-related limitations prevent the use of public transportation. The cost of available public transportation is determined through review of local transit provider fares, taking into consideration potential eligibility for reduced fares for individuals with disabilities. A DVR Vehicle Mileage Reimbursement Log shall be completed to determine if the reimbursement will be at the equivalent rate of a bus pass or based on actual miles (whichever is less).

Any reimbursement is in accordance with State Fiscal Rule 5-1, State Controller’s Policy under the Mileage Reimbursement Rate. A higher mileage reimbursement rate for four-wheel drive vehicles is allowable only when necessary because of road, terrain, or adverse weather conditions. If the 4WD mileage reimbursement rate is requested, documentation substantiating the circumstance must be attached to the DVR Mileage Reimbursement Log.

Requirements

• Valid driver's license

• Current vehicle insurance

• Use of a registered vehicle

• Copies of these documents with the DVR Rehabilitation Counselor

• Monthly submission of DVR Vehicle Mileage Log

• Calculation and approval by the DVR Rehabilitation Counselor

Requirements

• Individual cannot utilize any other available mode of transportation and vehicle cannot be operated safely

• Vehicle to be repaired is appropriately licensed and registered to the individual or the individual’s spouse

• Payment to auto mechanic or repair shop will be at the lowest available usual and customary rates, as determined through obtainment of three informal quotes

• DVR staff has consulted a supervisor, as appropriate, and the DVR Service Delivery Policy Manual for additional considerations related to automobile repair (e.g., repair costs exceeding Kelley Blue Book car value)

NOTE: Automobile maintenance is the routinely scheduled services, inspections, part replacements, and insurance. Maintenance is covered through mileage reimbursement and is therefore not otherwise provided as a separate DVR service.

Cab fare may be paid only when the individual cannot utilize any other less expensive form of transportation, including public transportation. An additional fee, negotiated with the cab company, if the individual requires door-to-door pick-up and delivery assistance due to the disability.

Curb-to-curb transportation is service due to disability unless the individual requires door-to-door pick-up and drop-off assistance due to disability. Curb-to-curb transportation services may be used only if the individual's circumstances preclude the utilization of other, less expensive means of transportation to a vocationally necessary service. Other considerations prior to authorizing curb-to-curb transportation services may include meeting at a less-distant location from the individual, a service provider traveling to the individual, and alternative meeting formats such as teleconferencing, etc. The payment rate is for the distance that the individual is transported only and does not include the distance that the transportation service travels to and from the individual.

Payment Rate

• Base rate $17.91 per one-way trip

• Add $2.07 per mile to base rate

• Door-to-door pick-up and drop-off assistance due to disability must be negotiated with provider in advance

(Procedure codes P31050-07, P31050-08, P31050-09, P31050-10)

Please see the section “Provider Travel" (under Overview of Vocational Services and Goods) in the “Introduction” section of this manual.

(Procedure code P35000-01)

(Procedure code P35504-01)

(Procedure code P35800-01)

(Procedure codes P51500-01, P51500-02, P51999-02)

Foreign language interpreting services can be purchased from professional interpreters or from family members.

Please see “Foreign Language Interpreter” within “Chapter 9, Communication Services.”

(Procedure code P52000-01)

Translation services provide accurate records of the content of written material for an individual unable to understand written communications.

Payment Rate: $.15 per word

(Procedure codes P55400-02, P55401-01)

Payment at the lowest available usual and customary rates may be made for the purchase of assistive technology devices necessary for the student to participate.