12.4 Informal Bid Process

Three (3) written quotes must be obtained, when available, for the purchase of goods costing more than $2,000 if an individual chooses a provider who does not appear on a State bid award (https://www.bidscolorado.com/co/portal.nsf).

Price quotes must comply with the following requirements:

• All quotes must be in writing;

• All quotes must provide specifications, when applicable; and,

• All quotes must be for the same or comparable items.

DVR Rehabilitation Counselor shall document the following within the service record:

• Procurement activities, including copies of quotes, when required;

• Justification if the chosen provider is not quoting the lowest cost; and,

• Explanation of why three providers are not available to provide a price quote, if applicable.