Zoom Meetings
Zoom Meetings
Embedded Files
Zoom is Smith’s primary enterprise audio and video conferencing solution. Our enterprise license allows students, faculty, and staff to schedule and host Zoom meetings without the 40-minute restriction of the free version. Use Zoom to host hybrid or fully remote meetings to collaborate with classmates, colleagues, and contacts at other companies.
Activate and Sign In
Activate and Sign In
There are two ways to sign into your Zoom account: the web portal or the Zoom app for desktop or mobile. The Zoom web portal is used primarily to activate your account, manage your settings, and access your meeting recordings. The app is the most convenient way to participate in a meeting.
Sign in to the Zoom Web Portal to activate your Smith Zoom license. The first time you do this, your account is automatically activated.
Go to the Smith Zoom homepage at smith.zoom.us
Select Sign in.
If prompted, sign in with your Smith username and password, and complete the Duo authentication. The page will refresh and take you to the Zoom web portal homepage.
Important: If you are invited to a Zoom meeting or webinar that requires a Smith login, we recommend signing into Zoom with your Smith username and password prior to the event to avoid any issues or delays.
If you have not downloaded the Zoom app, it is important to download and sign into the app at least an hour before the scheduled event to ensure that your account is activated and propagated into the system.
For more information about using the Zoom app, see Zoom App.
Zoom for Faculty
Zoom for Faculty
See Classroom Support for more information on Zoom in the classroom.
Instructors for the current semester have Zoom recordings automatically configured to move to Panopto. You can set up the recordings to be shared with your students or automatically posted to your Moodle course. See Panopto for more information.
Meeting Sharing Guidelines
Meeting Sharing Guidelines
Publicly Sharing Meeting Links
Publicly Sharing Meeting Links
You may want to advertise, publish, or post your meeting link somewhere public. Locations like eDigest, departmental or personal websites, and institutional or personal social media accounts are all ways of reaching large numbers of the community. But, they are also public-facing forms of communication, which means anyone with internet access has the potential to find and gain access to your meeting.
With this in mind, it’s important to make sure your meeting has been secured for public posting. Only post publicly if you can answer “yes” to any one of the following criteria:
The meeting has been set up with “Smith login required” authentication.
The meeting has been set up to require registration AND you or an assistant are actively screening registrants before the meeting.
The meeting has been set up with a Waiting Room AND you are confident in your ability or your assistant’s ability to monitor the Waiting Room and admitted participants for disruptive behavior.
If you are posting your meeting link publicly, we strongly recommend learning about the in-meeting security controls for preventing and managing Zoom attackers.
WebinarTV Unauthorized Zoom Recording Incidents
WebinarTV Unauthorized Zoom Recording Incidents
We have been made aware that sites such as WebinarTV.us have recently rebroadcast Smith events by joining webinars or meetings and recording them. Please follow the guidelines above for publicly posted meetings to help ensure that your meetings are secure.
If you find a Smith meeting posted on webinartv.us or receive an email from them about a recording following a meeting, submit a request for removal by following the instructions on their website, which are included here for convenience:
Send an email remove@webinartv.us asking them to remove the meeting recording. Include the URL to the content and confirm that you are the copyright owner or a person authorized to act on the owner’s behalf. Per webinarTV, once a host requests removal, future webinars from that host will be avoided.
Privately Sharing Meeting Links
Privately Sharing Meeting Links
The most secure way to share your Zoom meeting link is to send it directly to your participants or post it somewhere only your intended participants can access. Moodle course pages, Slack workspaces and channels, Google Calendar invites, Google Drive folders, and email are all ways to share your meeting information with a controlled group.
In the unlikely event your meeting information spreads beyond your intended group of participants, in-meeting controls are available to help prevent or manage Zoom attacks (intentional, unwanted, disruptive intrusion into a video conference call). You can find more information about in-meeting security controls in the Zoom Security and Privacy guide.
Zoom Meeting Resources From Zoom
Zoom Meeting Resources From Zoom
In text help articles, you may see tabs across the top for selecting different devices or operating systems (ie, Windows, iOS, and web portal), as well as a jump menu on the left to quickly find what you're looking for.
Zoom's videos have chapters for easy navigation when opened in YouTube. If you don't see them on the right side of the screen, select the chapter title at the bottom of the video to open the list.
Breakout & Waiting Rooms
Breakout & Waiting Rooms
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