Waterview Towers Yacht Club
Minutes of Board of Directors Meeting
June 10, 2021
The Board of Directors held a meeting on Thursday, June 10, 2021, via Zoom to abide by COVID-19 social distancing guidelines. President Chris Parsonage, called the meeting to order at 11:00 a.m. CST. Chris Parsonage, Kim Stier, Suzette MacKenzie, Ron Bachman, Stanley Fitts, Connie Harrison, Randy Campbell, Ted Anthony, Don Hearn and Richard Pershing were present during the meeting. Owners present were Sherry Finnell, Debra Hearn, Karen Carr, Bobby Cole, Tom Gable, Jeff Hollansworth, Rick Ragghianti, and Dave Stumbo. Linda Davis, Association Manager was also present, along with WTYC Insurance agent, Brian Squire for a brief time. A quorum was established.
PROOF OF NOTICE - The proof of notice of the meeting was exhibited.
APPROVAL OF PRIOR MINUTES – Suzette MacKenzie made a motion to approve the minutes of the May 12, 2021, Board meeting. Connie Harrison seconded the motion and it carried unanimously.
INSURANCE REVIEW – Brian Squire, insurance agent with Hays Companies, reviewed the WTYC insurance coverage. Between the sour insurance market in Florida and the increase in the value of our buildings, we experienced about a 20% premium increase over last year. Our policies are written through good secure companies.
FINANCIAL UPDATE – Linda Davis reported WTYC was maintaining a good cash flow and financial condition until insurance premiums increased dramatically. Financial statement formatting is still a work in progress.
PAVERS AND LANDSCAPING – Brazilian Brick Pavers updated their proposal to include additions and corrections in the 240 lot and pavers for the 200 lot. Rick Ragghianti noted that WTYC made a $63,000 deposit, but no contract had been signed. The increased cost of the paver project is primarily due to the addition of pavers added to areas of concrete sidewalks being removed that was not included in previous bids, plus a new concrete entrance and concrete exits to replace broken concrete at 240 exit and asphalt exit at 200 plus the main entrance. WTYC needs to lock down a final cost, enter into a contract and move forward. The engineer is working with the City of Destin for permitting, landscaping outside the fence is about $30,000, Rick will negotiate with Brazilian for discount, and sealer will not be applied to pavers. These added costs of pavers project will deplete the reserve funds and other projects will have to be deferred. Connie Harrison made to motion proceed with pavers with a contract not to exceed $183,825 for the 240 building and $149,500 for the 200 building. Ron Bachman seconded the motion and it carried 6 to 2 (one abstention).
ENHANCEMENTS TO 200 AND 240 BUIDLING – There was considerable discussion/debate/opinions about the parity of funds spent between 200 and 240 building. Chris Parsonage defended the Board’s decision to complete the Hurricane Sally repairs to the 200 building and grounds as the highest priority, noting that these repairs were unavoidable and necessary to restore the pool access, make the club room useable and restore the erosion from the storm to provide better drainage and water retention for future storms.
Kim Stier presented the costs to resurface the 240 pool and spa, re-do decking and lights for a total of $125,000. After discussion Kim Stier made a motion to resurface the 240 pool and spa during the January-February time frame for $38,000. Don Hearn seconded the motion and it carried unanimously. A 50% deposit will have to be paid in the next 30 to 45 days to reserve the dates. Dave Stumbo volunteered to advance $19,000 to be repaid out of future monthly dues, so the Association can make the deposit to the contractor to lock in their bid and timing for work during the winter months. The Board accepted Mr. Stumbo’s offer in order to move forward with the project.
Items on the wish list for the 240 building include enhancements to the kitchen, clubroom, lobby, restroom, gym area and doors. The Board has already approved $39,500 to do the entry to the 240 building. Kim Stier made a motion to move a wall to expand the gym into an area not currently being used with permission of 240 owners. Don Hearn seconded the motion and it carried 8 to 2 (one abstention). Kim Stier made a motion to remove the popcorn ceiling in lobby, clubroom and gym areas and replace lights, not to exceed 6,000. Don Hearn seconded and it carried 9 to 1 (one abstention).
CONDO DOCS AND AMENDMENTS – Some suggestions for updating WTYC documents to better support the changing times and current operations were: change structure of directors and officers, adopt electronic mailings and voting, change units that have two votes, define the number of Board members and elect equally from each building, set two year terms and stagger half the Board members each year, have President from one building and Vice President from the other building, have the Vice President move up to President the second year, let CAM serve as Assistant Treasurer and Assistant Secretary to better serve the Board, allow flexibility for date of annual owners meeting. Randy Campbell made a motion to have our attorney draft wording for new amendments and send to the Board for review. Suzette MacKenzie seconded the motion and it carried 9 to 1.
PART TIME SUMMER MAINTENANCE HELP – The Board agreed it would be beneficial to have part time help from someone who lived on property to assist maintenance. Connie Harrison made a motion to hire Spencer MacKenzie to work with maintenance for 20 hours a week this summer. Ron Bachman seconded the motion and it carried with Suzette MacKenzie abstaining.
SECURITY UPDATE – Bids are forthcoming for security cameras on property, a new gate keypad capable of holding 500 codes and defining time limits. The contract with Destin Towing has been renewed and authorizes CAM, maintenance and Board members to call Destin Towing for vehicles to be towed. Vehicles will be given one warning on the vehicle before being towed.
OLD BUSINESS – None
NEW BUSINESS – None
There being no further business, the meeting adjourned at 1:45 p.m. CST
Submitted for approval
by Linda G. Davis, Association Manager