The management system documentation includes both documents and records.
USABCO Industries uses the terms “document” and “record” to avoid confusion. In this context the terms are defined by USABCO Industries as:
Document – written information used to describe how an activity is done.
Record – captured evidence of an activity having been done.
The extent of the management system documentation has been developed based on the following:
a) The size of USABCO Industries
b) Complexity and interaction of the processes
c) Risks and opportunities
d) Competence of personnel
e) Capabilities of software (such as JDE)
Documents required for the management system are controlled in accordance with procedure QP-08 Control of Documents and Records Procedure. The purpose of document control is to ensure that staff have access to the latest, approved information, and to restrict the use of obsolete information.
All documented procedures are established, documented, implemented and maintained.