HSI Board Action Items

Below is a running list of outstanding action items harvested from board and committee meeting minutes and from email discussions. Any board member can feel free to take on a task under the Not Assigned designation - if you do so, please edit this page by moving it under your name below. Otherwise please check what is listed under ALL Board Members and under your name specifically. Please remove items that you have completed and inform of your progress at the next board meeting.

• Not Assigned

  • One (1) volunteer needed to take charge of arrangements of the whole 2020 AGM online video meeting (via Google Meet?). This may require research so as to be able to recommend the best platform

  • One (1) volunteer needed to join the 2020 AGM Nomination Committee (Chair: Nizar Ali) to solicit all existing board members and recruit new nominees as required...

• ALL Board Members

  • Share the 2020-21 membership application with anyone you think may be interested and recruit, recruit, RECRUIT!!!! Note: The list of members we are building via the Membership Drive is what will be shared with AGLC in future to prove we have enough members to run a casino whenever we submit a casino license application. (Not everyone who is on the membership list has to or may want to work a casino - but we have to have at least 40 members to submit our application to AGLC. At the time of recruiting volunteers for a casino, they can come from outside of our membership list if necessary.)

  • Review bios on HSI's public site regularly and send any required updates to Vanessa

• Evan

  • TBA

• Farah

  • Internal audit of 2019-20 financial spreadsheet with Tracy and Vanessa (Done)

  • Volunteer for 2020 AGM Nomination Committee

  • Curate and edit photos from 2017 Field Visit in preparation for potential Gallery Night or other HSI event.

• Joan

  • TBA

• Nathan

  • Contact Metro Cinema about having a still slide at the movie screening for viewing during our presentation.

• Nizar

  • Nomination Committee (chair) for the 2020 AGM

  • Will create and host the online AGM on Google Meet

• Tracy

  • Internal audit of 2019-20 financial spreadsheet with Farah and Vanessa (Done)

• Vanessa

  • Finalize the 2019-20 financial spread sheet (V - Done October 1) - send copy to the internal auditors before audit meeting (V - Done October 2)

  • Make financial spreadsheet available on Google Drive in case if questions come up at the AGM

  • Write Agency Report and Financial Report for distribution at the AGM

  • Write and send out second and third 2020 Membership Drive email(s) via MailChimp (V - Completed October 19)

  • Send out the second notification of AGM via MailChimp on October 12, 2020 (V - Done October 12)

  • Send out third notification of AGM via MailChimp on October 19th, 2020 (V - Done)

  • Add notification of AGM to HSI public website, FB page and Twitter (V - Done October 1)

  • Create a special mail-out segment in MailChimp that will email only those subscribers who have sent in their 2020-21 Membership Form and made payment on or before October 21, 2020 (V - Created on October 1; will be updated as paid memberships come in.)

  • Send details/instructions and link to AGM meeting to all current and paid members in special MailChimp segment on October 22, 2020 around 5:00 p.m.

  • Ask for donations for the Al-Assaf family via the mailing list.

  • Post Sarah Smith’s report to the Humanserve website.