Dear Jill:
I've submitted the form at the link you mentioned.
We are happy to allow recording of the workshop, and to allow SRA annual meeting participants to view the recording until February 2022. We do not consent to other uses of the recording unless otherwise arranged.
Sorry to react poorly, but I have to say, it is really not cool to deploy this consent form at the last minute and with such a short return time. Very not cool, and I am disappointed in this.
The language "Your response is required in order to participate in the SRA 2021 Annual Meeting" is more than a little off-putting.
When I first read the form, it seemed like the only available alternative to consenting to the plan for "marketing them as people being able to watch them later" was to withdraw the workshop entirely. Indeed, your text below (in red) seems to give that impression because of the heavy-handedness of the language and the phrase “pull my Workshop”.
I agree to participate as a Workshop Organizer/Presenter for the SRA workshop listed above. As a condition of my participation, I agree to the following
I understand that the Society for Risk Analysis will record my Workshop and make those recordings available to registered workshop attendees until February 15, 2022. Please provide your consent below *
(()) SRA may provide my recorded Workshop online to registered workshop attendees of the SRA 2021 Virtual Meeting until February 15, 2022
(()) I would like SRA to pull my Workshop from the virtual platform to registered workshop attendees after the conclusion of the meeting on December 10, 2021
This is not the structure or form of consent.
The unannounced requirement that the meeting be recorded is itself problematic. If participants don’t want to consent to being recorded, they cannot ask a question at the workshop they paid for?
At this late date, I think that adding the requirement that it be recorded or else the workshop is off is highly unprofessional. It would be totally fine if it had been done in advance. Was this the case and I just missed it? It is certainly not pleasant to be told this under a twenty-four hour deadline, especially as withdrawing an already advertised workshop is the only alternative.
This whole Google form is poorly structured and addressed.
You're also asking me, when it is my colleague Alex Wimbush who was supposed to be the organizer.
Some questions are compound, so they are difficult or impossible to answer with multiple-choice responses.
Also you're asking the day of the workshop, which you irrelevant, as a required answer. I’m not even sure I’ve answered it correctly. If every question requires an answer, it is an interrogation, not consent.
I realize that I am just becoming a grouchy old man, but I will be saving your Google form as an example of bad practice on my website on Humane Algorithms https://sites.google.com/site/humanealgorithms/.
Sorry to be a grouch,
Scott
-----Original Message-----
From: Jill Drupa <jdrupa@burkinc.com>
Sent: 26 October 2021 4:15 PM
Cc: Debra A. Kaden <DKaden@ramboll.com>
Subject: SRA Workshops - Please reply ASAP
Importance: High
Hello SRA Workshop Organizers -
We need your response to this by noon eastern Wednesday, October 27.
We currently are marketing the SRA workshops as “Live Only” - but we would like to be able to market them as people being able to watch them later. For example, if someone in Australia wants to attend your workshop, but it’s during the middle of the night, this would allow them to watch it afterwards. It also would allow people to sign up for more than one workshop at the same time, and to be able to watch one of them later.
Please let us know if we should keep yours as “live only” or make it available to others. We do need your response no later than tomorrow. Please use the link below or the pdf - the link https://forms.gle/zLWPubRNJyaeEdRAA is preferable.
Thanks,
Jill
https://forms.gle/zLWPubRNJyaeEdRAA