e-PAYMENT OF SALARY

                                         Government of West Bengal

                                               Finance Department

                                                    Audit Branch

                            No.8301-F. Kolkata, the 26th. August, 2009.

                                          N O T I F I C A T I O N

         For some time past the Government was considering to implement e-Payment electronic mode of payment] and e-Receipts [electronic mode of receipt] system in Government transaction to ensure transparency and to avoid delay. Now it has been decided that salary payment to Government employees may be made through e-Payment by adopting suitable procedure, where these facilities are available. After careful consideration of the matter, the Governor is pleased to prescribe the Scheme for e-Payment of salary to the Government Employees through bank.

I. Name of the Scheme: West Bengal Government’s e-Payment of Salary [ePS] Scheme 2009.

II. Implementing Authority: The ‘Head of Office’ shall be the implementing authority of the Scheme.

III. Date of Effect: The Scheme shall be effective from 1st. October 2009.

IV. Membership: The employees under the control of Head of Office.

V. Acquittance Roll: If the pay and allowances of the Government employees of an

office are paid under this scheme by credit to the concerned bank account of the employee, a certificate of credit/disbursement issued by the bank to the Drawing and Disbursing Officer shall be a legal quittance for the purpose of payment of salary to that employee. Relevant portions of the rule 4.090(10) and rule 8.17(8) of the West

Bengal Treasury Rules 2005 shall be amended in due course.

VI. Service Charge: State Government or its employees shall not pay any Service Charge/Commission/Fee for this purpose.

VII. Definitions–

a. “Employee” means an employee of the State Government and includes a member of All India Service, employee on deputation to State Government, re-employed and

contractual employee.

b. “Head of the office” means the Head of the office as defined in rule 5(16A) of the West Bengal Service Rules, Part-I, includes the Drawing and Disbursing Officer of that office or any other officer of such office to whom the functions of the Head of the office is delegated by such Head of the office.

c. “Drawing and Disbursing Officer” [DDO] means the Drawing and Disbursing Officer as defined in rule 1.04 (o) the West Bengal Treasury Rules 2005.

d. “State Government” means the Government of West Bengal.

The Scheme will be of two parts, Part-A for Payment of Salary through bank and Part-B for Payment of Salary through ECS. The Head of Office may select any one [Part-A or Part-B], subject to suitability and availability of such facility. The detail guideline for implementation of

the Scheme is enclosed with this Notification. Sd/- C.M. Bachhawat.

Principal Secretary to the Government of West Bengal.

Enclosure to the Notification No.8301–F dated 26th. August, 2009 of the Finance (Audit) Department:

Guideline for implementation of West Bengal Government’s e-Payment of Salary [ePS] Scheme 2009.

Prelude: The aspect of simplifying disbursement procedure for payment of salary was under consideration of the Government for some time. Under the existing system, in the State Government Offices, the salaries of the Government employees drawn by the

respective Drawing and Disbursing Officers (DDO) are disbursed to the employees either personally or on the basis of the authority given by the employees. At present Government employees are permitted to receive salary mostly in cash and in some cases by Cheques. It is not a secured system to carry cash amount of salary by the employees on the disbursement day. In case of payment by Cheque it normally takes two/three days from receipt of Cheque by the employee to crediting to the employee’s bank account. It has also come to the notice of the Government that the DDOs are facing problems in handling huge amount of cash due to growing volume of salary

amount involving the security and risk factors. It was, therefore, under active consideration of the Government to make the system of

disbursement of salary in the Government Offices compatible with the general principle of not handling by a Government employee of unusually heavy amount of cash, avoiding retention of undisbursed cash salary in DDO’s chest and relieving the Government officials from the risk that involves carriage of the heavy liquid cash from the bank to the DDO’s Office. The secured and convenient system of payment of Salary is to credit to the Government employee’s personal bank account with his salary amount on pay-day. A number of DDOs/Head of Offices and employees are also insisting on implementing the

procedure for payment of salary through bank. Following benefits can be derived from the scheme:

· It will reduce the risk of bringing the cash from the bank and hazards of handling the cash such as cash shortage etc.

· It will reduce the cost of security arrangement.

· It will reduce the loss of man-hour for disbursing and receiving salary on Pay-day.

Now-a-days, different banks are providing various types of ‘add on’ facilities like Internet banking, e-payment etc. to their customers. Most of the banks are also providing Automated Teller Machine (ATM) facility to its Savings bank account holders, which enable the account holders to withdraw money from any ATM Counter of any bank at anywhere in India with the help of ATM Card without any service charge. Different types of e-Payment facilities are being provided by various banks to their Customer including the Governments.

Different modes of e-Payments: i) Core Banking Solutions [CBS]: In Core Banking Solutions all the CBS branches are interconnected with each other. It enables the Savings Bank Account holder to avail of the services from any CBS branch regardless of where he is maintaining his account. It also enables one Branch to credit the accounts maintained at different Branches under CBS. ii) Electronic Clearing Service [ECS]: Electronic Clearing Service [Credit Clearing] provides an alternative method of effecting bulk payments transactions which would obviate the need for issuing and handling paper instruments and thereby facilitate improved customer service by bank / Government Departments effecting payments. At present this service is available in 76 centres as intimated by the Reserve Bank of India [RBI]. iii) Electronic Fund Transfer [EFT]: This procedure is almost like Electronic Clearing Service except that normally this scheme is operated for transferring funds form one account to another account.

iv) Real Time Gross Settlement [RTGS]: This system is conducted by

Reserve Bank of India and it requires every bank and branch to have

specific code through which transfer of fund takes place. Under this

system funds are transferred from one bank/branch to another.

v) National Electronic Fund Transfer [NEFT]: National Electronic Funds

Transfer system is a nationwide funds transfer system to facilitate transfer of funds from any bank branch to any other bank branch. The remitter fills in the NEFT Application form giving the particulars of the beneficiary (bank-branch, beneficiary's name, account type and account number) and authorises the branch to remit the specified amount to the beneficiary by raising a debit to the remitter's account. The remitting branch prepares a Structured Financial Messaging Solution (SFMS) message and sends it to its Service Centre for NEFT. The Service Centre forwards the same to the local RBI (National Clearing Centre, Mumbai) to be included for the next available settlement. The RBI at the clearing centre sorts the transactions

bank-wise and prepares accounting entries of net debit or credit for

passing on to the banks participating in the system. Thereafter, bank-wise remittance messages are transmitted to banks. The receiving banks process the remittance messages received from RBI and effect the credit to the beneficiaries' accounts. NEFT is an electronic payment system to transfer funds from any part of country to any other part of the country and works on Net settlement, unlike RTGS that works on gross settlement The Scheme will be of two parts, Part-A for Payment of Salary through bank and Part-B for Payment of Salary through ECS. The Head of Office may select any one [Part-A or Part-B], subject to suitability and availability of such facility.

Part – A

Payment of Salary through Public Sector Bank

Application-

The Scheme shall be applicable to the State Government Departments, Directorates and Regional Offices including their subordinate Offices.

Definitions–

“Designated Bank” means any Public Sector Bank of India as per list at Annexure-I and includes any branch of those banks and any counter of the Automated Teller Machine (ATM).

1. Action to be initiated by the Head of Office / DDO –

1) The Head of Office, who desires to disburse salary through bank, shall select any Public Sector Bank that can provide such facility for e-payment of salary to the Government Employees as per this Scheme. After having consultation with the Local Head Office/Controlling Office of such bank, he shall make arrangement to select a branch of such bank as Designated Bank keeping in view convenience of the Head of Office as well as the infrastructure and capacity of that branch.

2) The Head of the office shall obtain an ‘Indemnity Bond’ as per Annexure-V from the designated bank. The Government is hereby authorising the Head of Office to accept such Indemnity Bond for this purpose.

3) The Head of the office shall, in consultation with the Designated Branch of the bank, arrange to open Savings bank accounts, preferably with Automated Teller Machine (ATM) facility, for each of the employees with zero balance. The bank account may be in the same Branch or other Branch of the same bank or other bank-branch subject to availability of the e-Payment facility [CBS/NEFT], as may be provided by the Designated Bank. The said Savings bank account shall have the nomination facility. Such bank account may be operated as ‘Joint’ or ‘Either or Survivor’ but the first name must be the Government employee’s name.

4) The Head of the office shall obtain ‘Declaration’ in the form as set out in Annexure-II (a) / (b) in triplicate from the employees, containing consent for opening a Savings bank account in the name of the employee and authorizing the bank to receive the salary on behalf of such employees and declaring that the credit given by bank to his bank account shall be treated as legal quittance for the amount of his salary. If possible, the existing bank account, if any, in the same bank in the name of the Government employee may be used for this purpose instead of opening of a new account.

5) After identification and verification of the declaration form by the Head of Office, three copies of such declaration forms shall be sent to the bank for opening of the Savings bank account and the bank shall, after opening such account in the name of the employee return two copies of such declaration form to the Head of Office mentioning the Savings bank account number of the employee on it. Out of the two copies of such declaration returned by the bank, one copy shall be preserved in the office and the second copy shall be handed over to the concerned employee.

6) The Head of Office/DDO shall send the salary bills, sufficiently in

advance [at least twelve working days prior to payment day], to the

treasury or the Pay and Accounts Office, as the case may be, with proper endorsement that the cheque shall be drawn in favour of the ‘ _______

Bank, ………………Branch’ (name of the designated bank and branch).

7) (a) The Head of Office/DDO shall maintain a Register of Electronic Advices in Annexure-VI. The advice shall be serially numbered for a particular financial year i.e. they shall have a running serial number starting from April to March in a financial year. The number of the advice shall be conspicuously noted on the top of each bill for which payment shall be made through bank.

(b) The Treasury or the Pay and Account Office, Kolkata, shall issue ‘Account Payee’

salary cheques [if possible a consolidated cheque may be issued] in favour of the

bank and marked with ‘Not Payable before .………' (the stipulated date of payment)’ and shall deliver the cheques to the concerned Head of Office/DDO at least five working days prior to the payment date.

8) The Head of Office/DDO shall, at least two working days prior to the

date of disbursement, send the salary cheque(s) along with a printed

Cheque Slip-cum-List of Employees, in duplicate, to the bank in the form as set out in Annexure III, containing the name of the employees’, bank particulars including Savings bank account number and the net amount payable to such employee. The soft-copy of the said Cheque Slip-cum-List of Employees shall also be sent to bank in prescribed text-file, preferably in some encrypted form, through any secured electronic mode like tape/floppy/CD/Pen-drive/secured e-mail along with the printed copies of the said Cheque Slip-cum-List of Employees. Computer package shall be used for generation of such soft-copy of text file. National Informatics Centre [NIC], West Bengal has been instructed to upgrade their Salary software package ‘COSA’ for generation of such text file in prescribed format.

9) (a) Clear cut instructions shall be issued by the Head of Office/DDO to the bank so that the amount is neither credited to the accounts prior to the date on which the payment is due, nor is delayed. Payday will be settlement day for this purpose. It is the sole responsibility of the Head of Office/DDO to prepare the printed and soft-copy of the Cheque Slip-cum- List of Employees accurately.

(b) The bank shall, after due acknowledgement, return one copy of the Cheque Slip-cum-List of Employees and shall credit the amounts to the Savings bank account of the concerned employee as per the said Cheque Slip-cum-List of Employees on the first working hour of the stipulated date of disbursement.

(c) The bank shall send a Certificate of Disbursement to the Head of Office/DDO in the form as set out in Annexure IV within the next working day after the date of disbursement, and such certificate shall be retained by them with office copy of the bill for audit verification and such certificate shall be a legal quittance for all purpose. If the amount of salary is not credited to the employee's account on the

Pay-day by the bank for any unforeseen reason, the matter shall be informed by the bank to the Head of Office forthwith mentioning the reason of non-crediting the amount to the employee's account.

10) The amount so credited by the bank to the Savings bank account of the concerned employee shall be treated as proper disbursement of salary by the Head of Office/DDO to the employee. The ‘Disbursement Certificate’ and the ‘Report of Uncredited Items’ shall be preserved by the Head of Office/DDO for 15 years or until the Audit is over, whichever is later. The ‘Register of Electronic Advices’ shall be reviewed by the Head of Office/DDO within 10th of every month.

11) If any amount of excess drawal is detected by the DDO/Head of Office in the current month’s Salary Bill in respect of any employee, after issuance of the Cheque by the Treasury/Pay and Accounts Office, such excess amount shall be deducted from the payable amount of salary of that employee and the DDO/Head of the office shall, while preparing the Cheque Slip-cum-List of Employees in Annexure III, release the net amount after making deduction of such excess amount.

12) If the salary of an employee is required to be stopped due to death or otherwise, the Head of the office shall not release the salary and/or shall not incorporate the name of the concerned employee in the Cheque Slipcum- List of Employees.

13) The Head of the office shall prepare the Cheque Slip-cum-List of

Employees mentioning the net amount payable to each of such

employees, on the basis of working statement upto the 15th day of the salary month, leave sanction order issued upto the 15th day of the salary month, attendance sheet and other records or information.

14) The Head of the office shall instruct the bank for–

(a) refund of the excess amount, if any, occurred due to difference between the total amount of the cheque and the total amount to be credited to the employee;

(b) ‘reduction of salary’ or ‘stop payment’ of salary, if any, upto any date prior to the date of disbursement.

15) The Head of the office shall deposit such excess amount, received in the form of bank cheque or Pay Order, in the Government account through treasury Challan under proper head of account.

16) Any amount of overdrawal detected on or after the date of disbursement for the period from the 16th day to the end of the salary month or otherwise, shall be recovered by the Head of the office in the subsequent salary month by short drawal in respect of employee concerned. Provided that in case any amount of overdrawal detected on or after the date of retirement or death of the employee, the amount of such overdrawal may be adjusted from the amount of gratuity payable to such employee.

17.Where certain amounts linked with the salary is required to be deducted from the salary, such as life insurance premium, co-operative deduction or amount attached under the Court attachment order etc., the Head of the office shall, after deduction of such amount, release the net amount to the bank and in such cases, the Head of the office shall, while preferring the bill to the treasury or the Pay and Accounts Office, Kolkata, as the case may be, ask for separate two or three cheques in his endorsement, one in favour of the bank and the others in favour of the Life Insurance Corporation, the Co-operative Society or the Drawing and Disbursing Officer etc., as the case may be.

18) If an employee joins a new place of posting by way of appointment or transfer, he shall submit a declaration in the form, as set out in Annexure II (a) or (b) and thereafter the Head of office shall arrange for opening of a Savings bank account in the name of such employee as advised by the designated branch in the same manner as stated in. Provided that if a Savings bank account had already been in existence in the name of such employee, the employee may transfer such existing Savings bank account as advised by the designated bank of the office for the purpose of remittance of Salary, where he is newly posted.

(19) There shall be no change in the procedures in respect of preparation and submission of such Bills to the Treasury/Pay & Accounts Office. Entry in the Cash Book shall be made on receipt of the Cheque from the Treasury/Pay & Accounts Office at the receipt side and on depositing the Cheque to the Designated Bank at

the payment side.

(20) Head of Office shall submit a Statement in Annexure-VII to the Finance (Audit) Department mentioning detail information in respect of implementing the Scheme for payment of salary through bank.

(21) Head of Office/DDO shall note the name of the Office, Contact No., and shall

put his signature with office seal at the back of the cheque before sending the

same to the bank branch for credit to the employee’s bank account.

(22) Head of Office shall not be responsible for payment of any interest in case the salary payment through bank is delayed due to strikes/mechanical defects/other local events in the bank.

(23) Head of Office shall not bear/reimburse any charge whatsoever levied by the

bank on the employees bank account.

2. Action to be taken by bank – (1) The Local Head ffice/Controlling Office of the bank having such facility of e-Payment of Salary, shall, at the request of the Head of Office, select a suitable branch of that bank as designated branch keeping in view convenience of the Head of the office as well as the infrastructure/capacity of branch.

(2) The bank shall render its service free of cost and it shall not impose any service charge in future for this purpose.

(3) (a) The bank shall arrange to open the Savings bank account with zero balance preferably with Automated Teller Machine (ATM) facility in the name of the employee. The said Savings bank account shall have the nomination facility. Such bank account may be operated as ‘Joint’ or ‘Either or Survivor’ but the First name must be the Government employee’s name.

(b) On receiving three copies of the option-cum-declaration given by the employees in the form as set out in Annexure-II and being duly forwarded by the Head of the office, the bank shall return two copies of such declaration form to the Head of the office mentioning the bank account number of the employee on it. If possible, the

existing bank account, if any, in the name of the Government employee may be used for this purpose instead of opening a new account

(4) The bank shall furnish an indemnity bond in the form as set out in Annexure-V, by giving an undertaking to indemnify the State Government against any loss to the State Government on account of wrong or overpayment made by the bank.

(5) The bank shall return one copy of the Cheque Slip-cum-List of Employees duly acknowledged and credit the amounts in the accounts of the concerned employees as per List in the first working hour on the stipulated date of disbursement.

(6) The bank shall send a Certificate of Disbursement in the form as set out in Annexure IV stating therein that the amounts have been credited to the accounts of the concerned employee, within the next working day after the date of disbursement.

(7) The Certificate of Disbursement given by the bank, shall constitute a legal quittance on behalf of the employee.

(8) The employee shall be allowed to withdraw the entire amount, so credited in the Savings bank account of such employee, by the bank. The bank shall arrange for payment of the salary either from the cash counters of the designated branch or from any Automated Teller Machine (ATM) counter of such bank.

(9) The bank shall abide by the instructions received from the Head of office or the Drawing and Disbursing Officer from time to time regarding ‘stop payment’ of salary or ‘reduction of salary’ of an employee, prior to the credit of the amount of salary to the Savings bank account of such employee by the bank. The bank shall refund the excess amount of salary released by the Drawing and Disbursing Officer, through the Banker’s Cheque or the Pay-order to the Drawing and Disbursing Officer within the next working day after the date of disbursement.

(10) In the event of receipt of information regarding death of an employee, the bank shall not credit the amount to the Savings bank account of such employee and/or shall not allow withdrawing the salary for the month of death from the said account of the deceased employee:

Provided that any amount lying in the account prior to the month of death of such employee may be paid by the bank to the nominee as per nomination submitted to the bank by such employee:

(12) In case of death of an employee, the bank shall close the Savings bank account of such employee after making payment of the final amount as per direction received from the Drawing Disbursing Officer or the Head of Office.

3. Role of an employee – (1) The employee shall submit a ‘Declaration’ in the form as set out in Annexure II, in triplicate, containing consent for opening a Savings bank account preferably with Automated Teller Machine (ATM) facility,

with authorization in favour of the bank to receive his salary on his behalf.

(2) The employee shall open a Savings bank account preferably with ATM facility in the name of the employee. The said Savings bank account shall have the nomination facility. Such bank account may be operated as ‘Joint’ or ‘Either or Survivor’ but the First name must be the Government employee’s name. The said account of the employee shall not be operated upon by another person by virtue of a power of attorney executed in his favour by such employee.

(3) On the Payday, the employee may draw the entire amount of his salary, or the part thereof, credited in Savings bank account by the bank. He may withdraw such amount either from the cash counters of the designated branch or from any ATM counter. The amount of salary so credited to the employee’s account by the bank shall amount to disbursement of salary by the Drawing and Disbursing Officer to the

employee and the receipt given by the bank for the amount of his salary shall be treated as legal quittance.

(4) (a) In case of transfer of an employee to another office where the system of disbursement of salary through bank is already in existence, such employee may transfer his existing Savings bank account to the designated branch of the bank of such office, where he is transferred.

(b) In case of transfer of an employee to another office where the system of disbursement of salary through bank does not exist or in case of retirement of an employee, the employee may continue to use the said Savings bank account as his personal savings bank account (not linked with salary) or close the account.

4. Action to be taken at Treasury or Kolkata Pay and Accounts Office – (1) The Treasury or the Kolkata Pay and Accounts Office shall, as per endorsement on the salary bill made by the Drawing and Disbursing Officer, issue separate salary and other cheques in favour of–

(a) the bank with branch name,

(b) the Life Insurance Corporation of India,

(c) any Co-operative Society,

(d) the Drawing and Disbursing Officer,

(e) any other authority, if necessary in accordance with such endorsement.

(2) The salary cheque as stated in sub-rule (1), shall be marked with “Not Payable before ……… (the date of payment).

(3) The total of the amounts of the salary cheques issued against a bill as stated in sub-rule (1) shall be equal to the net amount of the bill preferred by the Drawing Disbursing Officer.

Annexure-I

List of Public Sector Banks in India:

· Allahabad Bank

· Andhra Bank

· Bank of Baroda

· Bank of India

· Bank of Maharashtra

· Canara Bank

· Central Bank of India

· Corporation Bank

· Dena Bank

· Indian Bank

· Indian Overseas Bank

· Oriental Bank of Commerce

· Punjab and Sind Bank

· Punjab National Bank

· State Bank of Bikaner & Jaipur

· State Bank of Hyderabad

· State Bank of India (SBI)

· State Bank of Indore

· State Bank of Mysore

· State Bank of Patiala

· State Bank of Saurashtra

· State Bank of Travancore

· Syndicate Bank

· UCO Bank

· Union Bank of India

· United Bank of India

· Vijaya Bank

· IDBI Bank

ANNEXURE II (a)

DECLARATION FORM [For Opening of New Account]

(To be submitted by the Government Employee in triplicate)

[See Part-A Para 1(4) of the Scheme]

To

The ……………………………

(The Head of the office)

………………………………….

(Address of the office)

Subject: Payment of Salary through my Savings Bank Account.

Sir,

As per para 1(3) of the Part A of West Bengal Government’s e-Payment of Salary Scheme, 2009, I have to request you to kindly arrange to open a Savings Bank Account in my name at the …………. Branch (designated branch) of the _____________ Bank and remit the amount of my Salary for every month, hereinafter, to the said

branch.

The details of my particulars are furnished below:

1. Name of the employee :

(Capital letters)

2. Designation:

3. Residential Address:

4. G.P.F. Account No:

5. (a) Male / Female: (b) Married / Unmarried:

6. Date of Birth:

7. Gross (Present) Monthly Salary: Rs.

I hereby declare that I and my heirs and successors accept the liability of making good to Government the overpayment, if any, made to me under the scheme.

I hereby authorise………Branch (name of the Branch) of the ____________ Bank to receive my Salary on my behalf for credit to my account as stated above and further authorise that the receipt of credit given by the bank for the amount of my salary shall be treated as legal quittance.

Yours faithfully,

Date:

(Signature of the employee)

(To be filled up by the Head of Office)

Forwarded to the _________ Bank __________ Branch with the request to open a

Savings Bank Account preferably with ATM facility in the name of the employee.

Date: Signature of the Head of office

(Office Seal)

(To be filled up by the bank)

1. Name of the employee:

2. Name of the bank & branch (with Bank-Code)

3. Savings Bank Account No.

Date: Signature of the authorised Officer of the bank

(Office Seal)

11

ANNEXURE II (b)

DECLARATION FORM [For Existing Account Holder]

(To be submitted by the Government Employee in triplicate)

[See Part-A Para 1(4) of the Scheme]

To

The ……………………………

(The Head of the office)

………………………………….

(Address of the office)

Subject: Payment of Salary through my Savings Bank Account.

Sir,

As per para 1(3) of the Part A of West Bengal Government’s e-Payment of Salary

Scheme, 2009, I write to inform you that I have a Savings Bank Account in my name

at the …………. Branch (designated branch) of the _____________ Bank. Kindly arrange to remit the amount of my Salary for every month, hereinafter, to the said branch.

The details of my particulars are furnished below:

1. Name of the employee :

(Capital letters)

2. Designation:

3. Residential Address:

4. G.P.F. Account No:

5. (a) Male / Female: (b) Married / Unmarried:

6. Date of Birth:

7. (a) Existing Savings Bank Account No. (if any):

(b) Name of Bank & Branch with Bank Code:

7. Gross (Present) Monthly Salary: Rs.

I hereby declare that I and my heirs and successors accept the liability of making good to Government the overpayment, if any, made to me under the scheme.

I hereby authorise………Branch (name of the Branch) of the ____________ Bank to receive my Salary on my behalf for credit to my account as stated above and further authorise that the receipt of credit given by the bank for the amount of my salary shall be treated as legal quittance.

Yours faithfully,

Date:

(Signature of the employee)

(To be filled up by the Head of Office)

Forwarded to the _________ Bank __________ Branch with the request to open a Savings Bank Account preferably with ATM facility in the name of the employee.

Date: Signature of the Head of office

(Office Seal)

(To be filled up by the bank)

1. Name of the employee:

2. Name of the Bank & Branch (with Bank-Code)

3. Savings Bank Account No.

Date: Signature of the authorised Officer of the bank

(Office Seal)

ANNEXURE III

CHEQUE SLIP-CUM-LIST OF EMPLOYEES

(To be submitted in duplicate by the Head of the office/Drawing and Disbursing Officer)

[See Part-A Para 1(8) of the Scheme]

[Name & Address of the office]

No. Date:

To,

The Branch Manager,

………….. Branch,

___________ Bank.

Sub: Salary Cheques for the month of ……………20 .

The enclosed …..cheque/cheques for Rs. ………………(Rupees …………………………… ) is / are sent for favour of credit to the Saving Bank Accounts of the individual employees mentioned in column (2) below:

Sl.No - Name of Employee – Designation - Bank Account No – Net Amount of salary

(1) (2) (3) (4) (5)

Total Net amount to be credited

Amount to be refunded to the DDO

Total Amount of Cheque(s)

Encl.

Cheque No. Cheque Date Amount

Signature of the Head of Office/

Drawing and Disbursing Officer

(Office Seal)

Instruction.– In case of death of the employee, the Head of Office shall intimate the actual date of death of the employee and the bank shall not release the balance in the Savings Bank Account of the employee unless clearance is received from the Head of the office.

(To be filled up by the bank)

Received the original along with the cheque/cheques enclosed for Rs… ……….

(Rupees…………………………………………………………..) only.

Date: Signature of the authorised Officer of the bank

(Office Seal)

13 ANNEXURE IV

CERTIFICATE OF DISBURSEMENT

(To be submitted by the Bank in duplicate)

[See Part-A Para 1(9)(C) of the Scheme]

___________ Bank

……….. …. Branch.

To,

The ……………(Name of the Head of the office)

………………… (Address)

Received Rs…………… (Rupees……………………………………… ) from ……………………(Name

of the Head of the office) by cheque/cheques along with the Cheque Slip-cum-List of

Employees vide No…………. Dated …………. . The amount has been credited in the Savings Bank Account of each of the Employees as per Cheque Slip-cum-List of Employees for their salary for the month of ………………. . The balance amount of Rs………….. (Rupees…………………………..) is being refunded through banker’s Cheque/Pay Order No…………. Dated ……………., enclosed, which may kindly be acknowledged.

Date: Signature of the authorised Officer of the bank

(Office Seal)

(To be filled up by the Head of the office)

Received the original along with the banker’s Cheque/Pay Order (if any) of Rs………………

(Rupees……………………………………………) only.

Date: Signature of the Head of office/

Drawing and Disbursing Officer

(Office Seal)

ANNEXURE V

(To be furnished by bank as per Part-A Para 1(2) & Para 2 (4) of the Scheme)

INDEMNITY BOND

KNOW ALL MEN by these presents the ____________ Bank, a banking corporation established under the ……………………………. Act (Act No. to be mentioned) and having its head office at ………………………………. (hereinafter referred to as the “bank”, which term shall,

unless repugnant to the context, include its successors and assigns) binds itself and successors and assigns to the Governor of the State of West Bengal the whole of the total amount of all sums for loss that may be suffered by the Government of West Bengal (hereinafter referred to as the ‘State Government”) in course of the disbursement of Salary to the employees who are on employment under the State Government as hereinafter mentioned.

WHEREAS the State Government has decided to introduce “Payment of Salary to the Government Employees through Bank Scheme” to provide facility to its employees to receive their Salary through Savings Bank Account of the bank in terms of the orders issued in this behalf by the State Government in force from time to time subject to the

indemnifying by the bank to the State Government against any loss to the State

Government on account of wrong or overpayment made by the bank.

AND WHEREAS the bank has agreed to arrange payment on behalf of the Government to the employees of such State Government by credit to their ‘Savings Bank Account’ and to execute this indemnity;

AND NOW THE CONDITION OF THE ABOVE-WRITTEN BOND OF INDEMNITY is such that in pursuance of the said agreement the bank does hereby covenant with and undertakes to, the Governor of West Bengal and his successors in office, that in consideration of the State

Government agreeing to pay to the bank from time to time the amount of Salary due to the employees of the State Government who are the constituents of the bank, the bank thereby undertakes to refund to the State Government forthwith on demand and without

demur any amount which is so paid to the bank by the State Government but is found or established not to have been paid wholly or in part to the employees concerned by the bank, or any amount which has been paid to an employee beyond the date on which the

Salary was or is due or any amount which has been wrongly paid otherwise than, or any amount which has been paid otherwise than, or in excess of, the authority granted and instructions issued to the bank by the State Government or the Reserve Bank of India from time to time. The bank hereby agrees that the amount of money when demanded by the State Government from the bank as due and payable to the State Government by the bank on account aforesaid shall be conclusive as to the amount due, and the liability of the bank

to pay the said amount to the State Government. The bank hereby agrees with and undertakes to the Governor of West Bengal and his successor in office and assigns that it shall furnish to the authority specified or nominated in this behalf by the Governor, such information relating to the Salary in question which have been paid by the bank as may be called for by such authority from time to time, not withstanding anything contained in the provisions of any law which may for the time being in force or the practice among bankers

in regard to secrecy of their information relating to their customers’ accounts.

IN WITNESS WHEREOF the …………….HAS CAUSED THESE PRESENTS to be executed on its behalf this day of.. ………………. two thousand and................................

SIGNED by ……………….Bank through its constituted Attorney in the presence of

(1)…………………………

(2)………………………….

Witnesses.

Accepted for and on behalf of the Government of West Bengal

by Head of Office.

SEE ATTACHMENT BELOW

Note: Some More Annexures as are part of the notification shall be uploaded later on.