Band Camp 2026: 13-15 March 2026

2026 Band Camp

Band Camp is an important and exciting element of the EWPS band program. Attendance at camp is compulsory for all band students.

Your child will look forward to a full weekend of music, tutorials, a performance and of course a lot of fun. Camp traditions include a talent show and a special event for the Year 6 students who are attending their last band camp. Students in their first year of band (Training Band) will not stay over, but students in Intermediate Band and Senior Band will stay over on Friday and Saturday nights.

The following is important information about the Band Camp. Please read it carefully and take note of the following actions.

Important details

Dates: 

• Friday 13 Mar 2026 to Sunday 15 Mar 2026 for Senior Band and Intermediate Band only (overnight attendance)

• Saturday 14 Mar 2026 and Sunday 15 Mar 2026 for Training Band only (day attendance only)

Location: 

• Crusaders Galston Gorge Conference & Recreation Centre 8 Crusader Road, Galston 2159

• Directions to the Crusaders Camp 

For Senior Band and Intermediate Band (Friday 13 Mar 2026 to Sunday 15 Mar 2026 )

• Students of Senior and Intermediate Band will stay over Friday and Saturday nights.

• Packing list: This is the Packing List for Overnight for students who are staying over at Band Camp.

• Parents/ carers are responsible for transporting their child to Band Camp on Friday night and from Band Camp on Sunday afternoon.

Start Time (First Day) : 7:00 pm Friday at Crusaders

*Ensure your child has eaten before they arrive as dinner is not provided on Friday night.

Camp Concert (Third Day) : 2:15pm Sunday at Crusaders

Finish Time (Third Day) : 4:00pm Sunday at Crusaders

For Training Band ONLY  (Saturday 14 Mar 2026 and Sunday 15 Mar 2026 )

• Training Band kids do not stay overnight at Band Camp

• Training Band students do not go to camp on Friday night

• Training Band kids are required to participate in daytime attendance only

• Packing list: This is the Packing List for Day Attendance students who will attend Band Camp during the day on Saturday and Sunday only.

• Parents/ carers are responsible for transporting their child to and from Band Camp on both Saturday and Sunday.

Start Time (First Day) : 8:30 am Saturday at Crusaders

Finish Time (First Day) : 4:00 pm Saturday at Crusaders

Start Time (Second Day) : 8:30 am Sunday at Crusaders

Camp Concert (Second Day) : 2:15pm Sunday at Crusaders 

Finish Time (Second Day) : 4:00pm Sunday at Crusaders

Information for your calendar

1. Put Band Camp dates in your family calendar for: 

• Friday 13 Mar 2026 to Sunday 15 Mar 2026 for Senior Band and Intermediate Band only (overnight attendance)

• Saturday 14 Mar 2026 and Sunday 15 Mar 2026 for Training Band only (day attendance only)

2. Early Feb : Complete the registration form for your child (and yourself as a volunteer) - Registration closes mid-Feb

3. Mid Feb : Attend the Band Information Night via online meeting.

4. Mid Mar : Band Camp Concert at 2:15pm (Band Camp will conclude with a concert; families and friends are invited!)

All band students must register soonest possible and payment for band camp will be invoiced along with annual rehearsal fees at the start of Term 1.

1. The Band Camp fee is non-refundable and attendance is compulsory.

2. Failure to pay the Band Camp fee by the due date will mean that your child cannot attend Band Camp and may be asked to withdraw from the band program.

3. If you are having difficulty meeting this payment deadline, please send us an email as soon as possible to discuss options with the Band Managers.

Preparing for Band Camp

Preparing for Band Camp gives a rundown of information and tips for parents to prepare your child for Band Camp, especially if they are sleeping over for the first time

Band Camp Information Night

Via online meeting

We will be holding Band Camp Info Night via online meeting to answer all your questions about Band Camp and help make the event a success. Look out for the event via your WhatsApp group. 

Key Tips from the volunteer Band Committee:

• If you or your child is unwell, please stay home and get tested

• Leave plenty of time for the drive to Crusaders 

** For Intermediate and Senior Band children - at least an hour on Friday evening

• Use the relevant Packing List (above) and do not forget your music stand

• Do not bring mobile phones or devices, and do not bring food

• Talk to your child about Band Camp and prepare them for what to expect

• Only parents registered to volunteer as helpers are allowed to be at Band Camp

• All volunteer helpers MUST be registered to help and have a valid Working With Children Check (WWCC)

IMPORTANT: Only registered volunteer helpers can be on site during the duration of band camp. If you are not a registered volunteer helper, please do not attend the site at any point of time, apart from pick up/drop off at foyer and/or attending the camp concert. We thank you for your understanding and co-operation.

For other band upcoming events, please see the upcoming events and calendar page.