Degree Audit

DEGREE AUDIT REQUIREMENTS AND GUIDELINES

The Degree Audit Form* is a summary of all courses in a student’s graduate degree. The content, purpose, and timing of the form vary between Certificate, MS, and PHD degrees (see below). The form is required for all graduate students and should be submitted to the Office of Graduate Studies at least one semester prior to graduating.  Students earning more than one graduate degree must submit the appropriate Degree Audit form for each degree.

When processing the Degree Audit forms for Certificate, MS students, students will then be able to apply to graduate. For instructions on how to apply, click here. If a student would like to change to a different graduation term, they may email raungst@mines.edu with their CWID, degree program and the term they wish graduate in. PHD students will be able to apply to graduate after the Admission to Candidacy form has been processed.

*ALL thesis-based students must submit the Advisor/Committee form to the Office of Graduate Studies (OGS) and have it approved prior to submitting the Degree Audit Form and/or the Admission to Candidacy Form (PHDs only). Thesis-based students who submit a Degree Audit form prior to submission of the Advisor/Committee form will have the Degree Audit form returned and if not re-submitted by the deadline, OGS will considered the form late, which could impact graduation. Non-thesis students will only need to submit an advisor form, if changing advisors or adding a minor.

DEGREE AUDIT FORMS:

Certificate students need to submit the Certificate Audit form

Master’s thesis students need to submit the Degree Audit – MS Thesis form 

PhD students need to submit the Degree Audit – PhD form

In addition, PhD candidates must submit the Admission to Candidacy form after completing the PhD qualifying process.

MASTER’S NON-THESIS:

Master’s non-thesis students do not need to submit a Degree Audit form, but will need to apply to graduate in Trailhead by the application deadline, which is the first day of classes for the semester they are graduating in. The Master’s Non-Thesis Course Exception Form, will be used by master’s non-thesis students to request a course exception so that an alternative course (MINES course or Transfer Course from another institution) may be used to substitute for a Core or Elective requirement for their major after reviewing their Degree Audit/Evaluation in Degree Works with their advisor/academic department. Students need to check their degree plan each term to ensure they are meeting degree requirements as outlined in the Graduate Catalog of the admit term for that degree major and that they meet the approval of their advisor/academic department.

ADDENDUM TO DEGREE AUDIT FORM (Certificate, MS Thesis and PHD):

The ADDENDUM TO DEGREE AUDIT FORM initiates a request from a certificate, master’s thesis, or PHD student to change courses listed on a PREVIOUSLY APPROVED Degree Audit form.

To make this request:

1. Download the Addendum to Degree Audit form
2. Complete the top portion of the form
3. Enter courses you wish to delete, add or both
4. Obtain signatures OR approval emails from your advisor, committee members (if applicable), program director/department head/division director.
5. Submit the form and all approvals in one document using the “Click Here to Submit Form” button.

https://www.mines.edu/graduate-studies/degree-audit/