BVC 2015 ANNUAL MEETING
BRIGHTFIELD CONDOMINIUMS H.O.A.
MEMBERS ANNUAL MEMBERS MEETING
MEETING DATE: JUNE 18, 2015
The 2014/2015 HOA Directors were.
Don Joyce,
Jack Furman,
Matt Schiewe
Current Owners Attending:
Carol Carpenter
Allen Cooper
Patricia Davidson
Jack Furman
Calin Grerghe
Natasha Greene
Stan Jewett,
Don Joyce
Barbara Lake by proxy to C. McLuckey
Cathleen McLuckey
Gary Platt
Shirley Platt
Natalya Polenzhaev
Clarice Pratt,
Steven Rutter
Elaine Schultz,
Helen Seidel,
Ralph Solhjem
John Striker
Matt Schiewe
Lee Ann Taylor
Item 1.
Sign-In began at 6:00 pm.
Item 2.
The meeting was Called to Order at 6:30 pm.
Item 3.
The Roll Call of members present by proxy and in person was made.
Item 4.
At 6:30 pm it was reported that we did not have enough members present by proxy and in person for a Quorum. 66 owners must be represented either by proxy or in person for a quorum.
At this meeting, 59 total owners were represented either by proxy or in person. 20 owners were present in person some of which represented more than one unit. 15 of the 59 proxies were given to the Board for the purpose only of achieving a quorum only.
Pursuant to ORS100.408 (3), the Association gave notice that "if a quorum is not met at the 2015 Annual Meeting, then the Meeting will be adjourned for 5 minutes. At the conclusion of the 5 minute adjournment, the Meeting will be reconvened and the quorum requirement will be automatically reduced to 20% (27 units represented) of the members entitled to cast votes".
At 6:30 pm the meeting was adjourned for 5 minutes.
At 6:36 pm the meeting was reconvened. Seeing that the 20% quorum requirement was met the meeting was called to order at 6:45 pm.
The proof of meeting notice was made and verified.
Item 5.
Reading of 2014 Minutes from previous annual meeting was waived without objection any of the members present. The 2014 minutes has been posted on the website since August of 2014. Those minute are Approved as posted without objection of any member.
Item 6.
Report of Officers and Committee Chair:
Don discussed the current happenings with fixing water leaks around the site. Replacement of approximately 250 ft. of 2" line at 8500 bldg. was completed. More lines will probably need to be replaced considering the age of the complex.
It was discussed that the water bill is now about $7500 a month now that the 2" line has been replaced. The water bill had increased to $10,000 per month prior to the replacement of the 2" line. It was noted by members that the water bill also includes sewer. It was also discussed that we have tried to find drawings of the water lines on site, but can't find any with municipal records.
Item 7.
Board Nominations from Mail-in were as follows:
Jack Furman,
Don Joyce
Judy Nichols
A request was made by the chair for additional nominations from the floor. Shirley Platt was nominated.
Item 8.
Election of Director(s) 52 Ballots were handed out.
Item 9.
Unfinished business: None
Item 10.
New Business:
10a. Discussion about dry rot repair on decks and townhouses. That the 8800 townhouses were a priority.
10b.
Natasha, of unit 8552 was flooded and the HOA replaced her flooring. Natasha said that she was pleased with Patrick's work.
10c.
There was a discussion about the need to keep up on the vacuuming in the interior halls of the buildings. The vacuuming has not been getting done regularly, and it was agreed that it is important that this gets done. Natasha offer to try to help coordinate Robert Aylwin to vacuum hallways. Robert to be set up as an employee and to contact Tina at Superior.
10d.
It was also discussed about Patrick's work assignments and setting his priorities and daily work requirements.
10e. Owners expressed their thanks to Michelle Gardner and Mrs. Beard for their work on the flowers.
10f. Thanks was given to Michelle, Alan and others for helping with security. Others may be willing to help and should coordinate with Michelle.
10g. Discussion regarding car repairs. It was agreed that no car repairs should be performed on the common area. Cars in the general common area under repair should be immediately towed. Non operating cars in carports could be towed but only with notice and board approval.
10h. A painting committee was formed headed by Ralph S. to paint speed bumps (white). Also to paint the fire hydrant with a fire department approved color. Also a "no parking sign" would be placed in front of fire hydrant.
Patrick to purchase Rust-Oliem oil based paint (one gallon for speed bumps). One quart for fire hydrant.
The color of the fire hydrant is determined by the fire department. The color is based on water pressure. (After the meeting Ralph S contacted the fire department and was advised that our one fire hydrant should be painted RED which indicates that it is connected to our private water supply.)
10i. Tax resolution. Unused operating funds to be transferred to reserve fund.
Item 11.
Announcement of Election Results. The members voted. The results were as follows:
Jack Furman 14
Don Joyce 43
Judy Nichols 8
Shirley Platt 18
The new 2015/2016 board is Jack Furman, Don Joyce and Shirley Platt.
Item 12.
Adjournment – 8:30 pm. End of
Meeting Notes.
BVC HOA MEMBERS MEETING
JUNE 18, 2015