Current HOA Directors (2013 Borard)
Don Joyce,
Jack Furman,
Matt Schiewe
Current Owners Attending:
Stacy Backer
Catherine Barber
Robert Betzer,
Jeanine Bookout
Allen Cooper,
Patricia Davidson
Calin Grerghe
Natasha Green
Mary Hayes
Stan Jewett,
Barbara Lake by proxy to C. McLuckey
Cathleen McLuckey
Diane Moreland by proxy to N. Greene
Clarice Pratt,
Steven Rutter
Elaine Schultz,
Helen Seidel,
Ralph Solhjem.
John Striker
Lee Ann Taylor
Item 1.
Sign-In began at 6:15 pm.
Item 2.
The meeting was Called to Order at 6:30 pm.
Item 3.
The Roll Call of members present by proxy and in person was made.
Item 4.
At 6:30 pm it was reported that we did not have enough members present by proxy and in person for a Quorum. 66 owners must be represented either by proxy or in person for a quorum.
At this meeting, 65 total owners were represented either by proxy or in person. 24 owners were present in person, some of which represented more than 1 unit. Some proxies were sent in to the Board for the purpose only of achieving a quorum.
Pursuant to ORS100.408 (3), the Association gave notice that "if a quorum is not met at the 2013 Annual Meeting, then the Meeting will be adjourned for 5 minutes. At the conclusion of the 5 minute adjournment, the Meeting will be reconvened and the quorum requirement will be automatically reduced to 20% of the members entitled to cast votes".
At 6:30 pm the meeting was adjourned for 5 minutes.
At 6:36 pm the meeting was reconvened. Seeing that the 20% quorum requirement was met the meeting was called to order at 6:45 pm.
The proof of meeting notice was made and verified.
Item 5.
Reading of 2013 Minutes from previous annual meeting was without objection any of the members present. The 2013 minutes has been posted on the website since August of 2013. Those minute are Approved as posted without objection of any member.
Item 6.
Report of Officers and Committee Chair:
Don discussed the current happenings with fixing water leaks around the site. Two minor leaks at the south and mid areas of the site have been tended to, and replacement of approximately 250 ft. of 2" line at 8500 bldg. is under way. More lines will probably need to be replaced considering the age of the complex.
It was discussed that the water bill is currently about $10500 a month with the leaks, and that the average has been $8000, and that after repairs we hope to bring it to $7000 a month. It was noted by members that the water bill also includes sewer. It was also discussed that we have tried to find drawings of the water lines on site, but can't find any with municipal records.
Item 7.
Board Nominations from Mail-in were as follows:
Jack Furman,
Don Joyce
Matt Schiewe
A request was made by the chair for additional nominations from the Floor. There were no additional nominations.
Item 8.
Election of Director(s) 51 Ballots were handed out.
Item 9.
Unfinished business: None
Item 10.
New Business:
10a.
A discussion was started about a need for repair of the ceilings in the east end second floor of the 8600 building. Stacey Baker offered to collect some bids to do the work.
10b.
Notasha, of unit 8552 expressed an interest to have some community get togethers, and others liked the idea. Notasha offer to try to organize something in the near future.
10c.
There was a discussion about the need to keep up on the vacuuming in the interior halls of the buildings. The vacuuming has not been getting done regularly, and it was agreed that it is important that this gets done. It was discussed that Patrict (Brightfield Maintenance) has been tending to other items that come up on site, but it was agreed that we dedicate more of his time to this so it gets done regularly.
10d.
It was discussed that actually Patrick has had a lot to do throughout the site and has been doing a great job. Many were pleased with his work. It was suggest that we should give him a gift, and Don suggested the amount of $1500 to help him with his truck repair. A motion was made, seconded, and a unanimous vote was made to give Patrick a $1500 net gift.
Item 11.
Announcement of Election Results. The members voted unanimously by a show of hands and the results were as follows:
Jack Furman, Don Joyce, Matt Schiewe
Item 12.
Adjournment – 8:30 pm. End of
Meeting Notes.
BVC HOA MEMBERS MEETING
Page 2 of 1
JULY 9, 2014
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