Embedded Files
NORTH CAROLINA
ONSLOW COUNTY
PROXY
I,(We), the undersigned member of the BOHICKET LANDING HOA, do hereby constitute and appoint (insert a name of your choice) ___________________, as my attorney and proxy, with full power of substitution to act and vote for and on behalf of the undersigned for the express purpose of the Board of Directors election to be held on July 19th, 2025, Ratification of the HOA Budget, and any other business requiring a vote at the annual meeting and any adjournments thereof. IN ORDER FOR THE PROXY TO BE VALID, PROXY MUST BE MAILED TO THE HOA OR HAND DELIVERED TO THE SECRETARY AT LEAST ONE DAY PRIOR TO THE POSTED MEETING DATE.
DATE: ______________________
LOT # ______________________
SIGNATURE(S) OF LOT OWNER(S):
________________________________(SEAL)
________________________________(SEAL)
PRINTED NAME(S) OF LOT OWNER(S):
______________________________________
______________________________________
Bohicket Landing HOA
P.O. Box 238
Swansboro, NC 28584
For Board of Directors use only
Valid _____ (owner is in good standing as of Record Date 30 June 2025)
Not Valid_____
Posted 10 Oct 2024
Minutes of Home Owners meeting
Bohicket Landing Homeowners Association
Minutes of the 2024 Annual Members Election/Voting Meeting - 14 SEP 2024
Call to Order: The Board of Directors (BoD) President (Mark Freres) called the Bohicket
Landing Homeowners Association (BLHOA) Annual Members Election/Voting meeting to order
at 203 Dorovan Court and motioned that the meeting begin. The motion was seconded by the
attending members and the meeting began at approximately 9:37am.
Old Business: Members were reminded that the purpose of this meeting was to hold the election
for the two Board of Directors positions, treasurer and secretary.
1. Nominations: The floor was opened for nominations. Jack Tolman offered to continue to
serve on the BoD as a write-in and voting commenced.
2. Quorum: The quorum of 26 (60% of 44 members on the Record Date of 08 July 2024)
voting members/proxies was not met at the Annual Meeting on 13 July 2024, causing an
election/voting meeting to be held. The quorum needed for this election/voting meeting was
now 13 (50% of the original 26). 17 voting members/proxies were at this election/voting
meeting; 12 members present and 5 eligible proxies. One proxy was voided with the sale of
house between the 2024 Annual meeting and this Election/Voting meeting.
3. Voting: The ballots were counted by BLHOA Secretary (Barbie Shedd). BLHOA President
(Mark Freres) verified the votes.
4. Continuing Board of Directors members: Robbie Castro, Adam Todd, and Jack Tolman
were voted in by unanimous votes. Adam Todd will serve as the BLHOA President, Robbie
Castro will serve as the BLHOA Vice-President, and Jack Tolman will serve as the BLHOA
Member-at-Large.
Adjournment: The BLHOA President motioned that the meeting be adjourned. The motion was
seconded by attending members and the meeting ended at approximately 9:47am.
Subject: Minutes of annual Home Owners Association
Post Date: 17 July 2024
Bohicket Landing Homeowners Association
Minutes of the Annual Members Meeting of 13 July 2024
Call to Order: The Board of Directors (BoD) President (Mark Freres) called the Annual Members Meeting of the Bohicket Landing Homeowners Association (BLHOA) to order at 203 Dorovan Ct and motioned that the meeting begin. The motion was seconded by the attending members and at approximately 10:09am the meeting commenced. 14 homeowners/lot owners were present and 3 were represented by proxies; all 17 homeowners were eligible to vote.
Old Business: The following old business was discussed:
Reading of Minutes from Last Meeting: The minutes from the 2023 meeting were read.
Assessments: The date of record for this annual meeting was 08 July 2024. 5 homeowners /lot owners were not eligible to vote due to unpaid annual dues that were due on 30 June 2024.
Re-occurring/Open Compliance Issues: There are no open compliance issues at this time. Overall, the neighborhood looks a little rough with several houses needing to be pressure washed, fences needing maintenance, and general upkeep to yard areas to name a few issues. Letters will be mailed out the week of 15 July 2024 to homeowners with the specific areas that need to be addressed.
Boat Ramp Improvements: 2 bids have been received for the nautical themed poles with roping along the boat ramp roadway. Homeowners raised concern about the width of the roadway if this is completed; the road might be too narrow in a couple of places to accommodate a vehicle and trailered boat. There was discussion among the homeowners and this design has been tabled. A different design will be developed in the future.
Front Entrance Sign Updates: The front entrance signs were replaced. This was a cost of $5247.60 which included delivery and installation.
Tax Year End Report for 2023 / Financial Expenditures for 2023-2024: The Secretary, in the absence of the Treasurer, reviewed the current funds in the BLHOA bank account, and the expenses paid during FY 2023-2024. Due to privacy concerns, those sums will not be listed in the publicly posted minutes but are available for review in the BLHOA records. Please contact the Treasurer, in writing per the By-Laws, if you wish to review the association’s financial records.
New Business: The floor was opened for new business, and the following topics were discussed.
Line-Item Review of the Budget Proposal for 2024-2025 covered all expenses with the following being highlighted:
39 lot owners have paid their annual dues with 5 still owing annual dues amount
Insurance – covers indemnity and boat ramp decreased with new company
Landscape Contract – contract includes trimming of trees twice a year and weeding/trimming shrubs as needed
Attorney Fees – HOA has banked unused monies
Electricity – basic inflation increases
Contingency Fund – emergency funds if needed
Reserve Funds – Goal is $30k in 7-year period. This total represents boat ramp reserve funds of $10k and storm water permit reserve funds of $20k. Currently in year 6.
Budget Vote: Motion was made to approve/pass the 2024-2025 budget. The motion was seconded, and the budget passed.
Assessment for 2025-2026: It is anticipated that the annual dues will not increase for 2025-2026.
HOA Authority: Homeowners were reminded that the Board of Directors are elected volunteers and the committees such as the Architectural Standards Committee (ASC) are strictly volunteers. It was asked numerous times during meetings and in correspondence with homeowners for volunteers to serve the community.
Management Company: There is a strong possibility that the day-to-day running of the HOA will be turned over to a management company in the coming years. 2 quotes were received, with the cheapest increasing the annual dues to $503, an increase of $181. Even with a management company, the homeowners must still have a Board of Directors. This is a real possibility with the lack of volunteers to serve the community.
Boat Ramp Sign: A sign will be placed at the 4th pole showing the end of the boat ramp.
Motions from Floor / Members’ Remarks:
Restrictive Covenants: A homeowner requested that a Restrictive Covenants Committee be established to review and rewrite the Restrictive Covenants in anticipation of their expiration. This committee will be chartered and the following homeowners volunteered to serve on it: Mark Little, Scott Morrison, Robbie Castro, Jack Tolman, and Eric Shedd.
Elections: A quorum of 26 owners/proxies was needed to vote per the HOA bylaws. There were 14 homeowners and 3 proxies, for a total of 17 homeowners represented at the meeting. Per the bylaws, the vote cannot happen and will have to take place at a future date. (14 Sept 2024 at 9:30am)
Board of Directors vote: Three Board of Directors positions need to be filled. Two nominations were emailed or mailed to the BoD, and there were no nominations from the floor. It was asked multiple times during the meeting for members to serve on the BoD, and no one stepped forward or was nominated.
Adjournment: The President motioned that the meeting be adjourned. The motion was seconded, and the annual meeting ended at approximately 11:18am.
Subject: Annual Dues assessment for 2024-2025
Post Date: 1 June 2024
Notice of Annual Assessment for FY 2024 – 2025
Dear Owner:
Below is the statement of your property’s general assessment for the Bohicket Landing Homeowners Association (BLHOA) for JUN 2024 - MAY 2025.
The assessment billing is now due and payable. Please remit a check or money order in the amount of THREE HUNDRED TWENTY-TWO DOLLARS AND ZERO CENTS ($322.00) payable to Bohicket Landing HOA. The checks can be mailed to the below mailing address.
The authority to charge or increase an annual or special assessment is listed in the North Carolina Planned Community Act (NC G.S. 47F-3-115), the Declaration of Restrictive and Protective Covenants (Articles 5, 6, 7, and 8), and the Associations By-Laws (Sections 4.5.(c) and 4.5.(o)).
The Board of Directors follows the below procedures for collecting HOA dues:
· An annual assessment notice is mailed to each owner at least 30 days in advance with a due date of 30 JUN.
· Dues not paid by the due date will be subject to a 10% late fee for each month plus an interest rate of 10% per annum for as long as they remain delinquent.
· A late notice will be sent for any overdue assessments and a final notice with intent to file a lien will be sent to the property owner by registered mail for any overdue assessments. That notice will also state that if the assessment and the late fees are not paid within 15 days, the account may be turned over to an attorney for collection.
· In accordance with NC G.S. 47F-3-116, if an assessment remains unpaid for 30 days or more, the HOA may foreclose a claim of lien in a like manner as a mortgage or deed of trust on real estate.
· The owner is responsible for the dues, late fees, attorney fees, legal costs, and any court costs if a delinquent account is turned over to an attorney for collection, filing of a lien, and/or a foreclosure.
If you have any questions concerning this assessment, please contact the BoD via email or in writing at the below address.
For the Board of Directors,
Mark Freres, President
Subject: Nominations for the Board of Directors and Volunteers for the Architectural Standards Committee
Post Date: 5 May 24 12:30 PM
To all HOA Members:
Good morning. I’m sending out a request for nominations to the Board of Directors (BoD) and volunteers for the Architectural Standards Committee (ASC) for the Bohicket Landing Homeowners Association (BLHOA).
We have three (3) opening positions on the BoD. Mark Freres, who has served as President has reached term expiration. Jack Tolman, who currently serves as Vice President, was elected to the BoD in 2021 his term expires this year. Jack has also served as a board member in numerous capacities since the board was first founded. Angie Todd currently serves a board member and her term expires this year.
Directors serve for a term of three years, unless they resign or otherwise removed prior to their term expiring. Having served as president (Twice) and as a former member of the Architectural Standards Committee, I can tell you first hand serving on the BoD takes a willingness to occasionally perform tasks that you may not always agree with and will require a time commitment on your part. I spend 6-18 hours a week of my free time on HOA business. My BLHOA time is spent on many things, from answering phone calls/emails/in person questions from members, potential buyers, realtors, closing agents, mortgage companies, and government officials, to attending or presiding over board and committee meetings, and managing the day-to-day operations of a legally incorporated entity. The other officer positions (vice president, secretary, and treasurer) spend at least 4-16 hours a week performing the duties associated with their positions. BoD members are not compensated in any way for their time or efforts.
Once elected to the BoD by the association members, the BoD meets and elects its officers. Those officers are required by several NC laws, as well as, the association Bylaws, to enforce the requirements of the Declaration of Restrictive and Protective Covenants (DRPC) and any other HOA governing documents. Not doing so, opens those officers to be held personally responsible, both financially and legally, if found to be “negligent in performance of duties” or “acting in bad faith”. Director or committee members who neglect their duties also put the entire BLHOA and all other members at risk if the association were found liable in any judiciary or arbitration proceedings. The BLHOA does maintain an insurance policy to protect directors and members, but again it excludes coverage for any willful negligence or misconduct by any member.
I mention the above, not to scare anyone from serving, but to make sure you are aware of the time commitments and responsibilities for serving on the BoD before you volunteer. You can read about the full responsibilities for the BoD officers in NC General Statute 55A-8 and the association Bylaws. Copies of those documents can be downloaded from the Resource Center on the HOA website (www.bohicketlanding.com/resource-center).
We will also have openings on the ASC. ASC members serve for two years and their appointments automatically renew unless they resign or are removed by the BoD. Eric Shedd, currently serves as chairperson for the committee. He spends about 4-8 hours a month in that position. You can read about the responsibilities for ASC members in Article 11 of the DRPC and the Architectural Standards and Guidelines (Resolution 15-01), both of which are also available on the Resource Center page of the HOA website.
As per the Section 3.7 of the BLHOA Bylaws, I will work with the association secretary to set the Record Date to Determine the List of Eligible Members by 30 JUNE 24. To be eligible to serve on the BoD or the ASC and/or vote in the election, a BLHOA member cannot have any outstanding BLHOA financial obligations, to include fines or special assessments. I’m urging anyone who has a desire to serve or vote in the election to come to some sort of resolution with the current BoD before we set the record date if you have any overdue assessments or any pending fines.
If you wish to serve or nominate someone else to serve on either the BoD or ASC, please respond to this email with the full name and address of the nominee and whether the nomination is for the BoD or the ASC. The nominee must accept the nomination in writing. If you are nominating someone else, please CC that person in your email response, so that they can also respond and indicate that they are accepting the nomination. Please make sure you get an email back from me about the nomination. This will ensure that your nomination does not inadvertently get overlooked.
We will close the nominations within 5 working days after the Record Date is set. As of now that date is 5 JULY 2024. We can still accept nominations from the floor at the annual meeting, if a motion is made to do so and passes by a majority of the members present. Once we have all nominations, we will prepare an election ballot to be distributed at the annual meeting. If you’re nominated, I ask that you make every effort to attend the annual meeting, so that you can introduce yourself to all other BLHOA members and provide a reason why you’d like to be elected or appointed. We have set the date for the annual meeting on Saturday, 13 JULY 2024
As always thank you for your time and if you have any questions, please do not hesitate to contact me or another BoD member.
For the Board of Directors,
Mark Freres
Address correspondence to:
Bohicket Landing Homeowners Association
P.O. Box 238
Swansboro, NC 28584
Email: hoa@bohicketlanding.com
Website: www.bohicketlanding.com
Voicemail: 910-320-3624
A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com.)
21 AUG 23
Notice of RESCHEDULED Annual Meeting of the Bohicket Landing Homeowners Association
Encl: (1) Agenda for 2023-24 Members Annual Meeting
(2) Proxy Appointment Letter for 2023
Dear Owner:
Please be advised that the rescheduled annual meeting of the Bohicket Landing Homeowners Association (BLHOA) will take place on Saturday, 23 September 2023 from 9:00 AM - 10:00 PM at 203 Dorovan Ct. Hubert, NC.
The only business to be transacted at this rescheduled HOA annual meeting is: (1) Elections for two Board of Directors positions. A meeting agenda is attached to this notice as Enclosure (1) and can be downloaded from the Resource Center page on the HOA website (www.bohicketlanding.com).
Also included as Enclosure (2) is a Proxy Appointment Letter. Those that already submitted a proxy for the 23-24 year, those proxies are still valid, and will be honored. Anyone who cannot attend the annual meeting may a designate a proxy to vote on their behalf (per section 2.8 of the HOA By-Laws).
If you cannot attend the meeting and want to designate someone else to be present and vote on your behalf, please complete the enclosed Proxy Letter and sign and date it. Completed Proxy Appointment Letters may be mailed to the business address listed at the bottom of this notice, filed in person with the acting Secretary of the BLHOA, Mark Freres, at 203 Dorovan Ct., or signed electronically and emailed to the HOA email address (hoa@bohicketlanding.com).
The BoD sincerely hopes that the date of 23 Sep. 2023 at 9:00 AM will be convenient for all owners. We are also equally sure that the date will not be convenient for some, but it is simply impossible to choose a date which would be satisfactory for all members. If you can not attend, please be sure to forward your Proxy Letter prior to the meeting.
We look forward to seeing each of you at the meeting and will be glad to answer any questions you may have about the agenda topics at that time.
For the Board of Directors,
Mark Freres, President
Subject: Nominations for the Board of Directors and Volunteers for the Architectural Standards Committee
Post Date: 21 AUG 23 10:30 AM
To all HOA Members:
Good morning. I’m sending out a request for nominations to the Board of Directors (BoD) and volunteers for the Architectural Standards Committee (ASC) for the Bohicket Landing Homeowners Association (BLHOA).
We have two (2) opening positions on the BoD. Nicole Freres, who has served as a Secretary and treasurer since 2016 has reached term expiration. Barbie Shedd, who currently serves as the Secretary, was elected to the BoD in 2020 her term expires this year. Barbie, has served as a board member in numerous capacities since the board was first founded.
Directors serve for a term of three years, unless they resign or otherwise removed prior to their term expiring. Having served as president (Twice) and as a member of the Architectural Standards Committee, I can tell you first hand serving on the BoD takes a willingness to occasionally perform tasks that you may not always agree with and will require a time commitment on your part. I spend 6-18 hours a week of my free time on HOA business. My BLHOA time is spent on many things, from answering phone calls/emails/in person questions from members, potential buyers, realtors, closing agents, mortgage companies, and government officials, to attending or presiding over board and committee meetings, and managing the day-to-day operations of a legally incorporated entity. The other officer positions (vice president, secretary, and treasurer) spend at least 4-16 hours a week performing the duties associated with their positions. BoD members are not compensated in any way for their time or efforts.
Once elected to the BoD by the association members, the BoD meets and elects its officers. Those officers are required by several NC laws, as well as, the association Bylaws, to enforce the requirements of the Declaration of Restrictive and Protective Covenants (DRPC) and any other HOA governing documents. Not doing so, opens those officers to be held personally responsible, both financially and legally, if found to be “negligent in performance of duties” or “acting in bad faith”. Director or committee members who neglect their duties also put the entire BLHOA and all other members at risk if the association were found liable in any judiciary or arbitration proceedings. The BLHOA does maintain an insurance policy to protect directors and members, but again it excludes coverage for any willful negligence or misconduct by any member.
I mention the above, not to scare anyone from serving, but to make sure you are aware of the time commitments and responsibilities for serving on the BoD before you volunteer. You can read about the full responsibilities for the BoD officers in NC General Statute 55A-8 and the association Bylaws. Copies of those documents can be downloaded from the Resource Center on the HOA website (www.bohicketlanding.com/resource-center).
As per the Section 3.7 of the BLHOA Bylaws, I will work with the association secretary to set the Record Date to Determine the List of Eligible Members by 30 JUNE 23. To be eligible to serve on the BoD or the ASC and/or vote in the election, a BLHOA member cannot have any outstanding BLHOA financial obligations, to include fines or special assessments. I’m urging anyone who has a desire to serve or vote in the election to come to some sort of resolution with the current BoD before we set the record date if you have any overdue special assessments or any pending fines.
If you wish to serve or nominate someone else to serve on either the BoD or ASC, please respond to this email with the full name and address of the nominee and whether the nomination is for the BoD or the ASC. The nominee must accept the nomination in writing. If you are nominating someone else, please CC that person in your email response, so that they can also respond and indicate that they are accepting the nomination. Please make sure you get an email back from me about the nomination. This will ensure that your nomination does not inadvertently get overlooked.
We will close the nominations within 5 working days after the Record Date is set. AS of now that date is 23 SEP 2023. We can still accept nominations from the floor at the annual meeting, if a motion is made to do so and passes by a majority of the members present. Once we have all nominations, we will prepare an election ballot to be distributed at the annual meeting. If you’re nominated, I ask that you make every effort to attend the annual meeting, so that you can introduce yourself to all other BLHOA members and provide a reason why you’d like to be elected or appointed. We have set the date for the annual meeting on Saturday, 23 SEP 2023
As always thank you for your time and if you have any questions, please do not hesitate to contact me or another BoD member.
For the Board of Directors,
Mark Freres
Address correspondence to:
Bohicket Landing Homeowners Association
P.O. Box 238
Swansboro, NC 28584
Email: hoa@bohicketlanding.com
Website: www.bohicketlanding.com
Voicemail: 910-320-3648
A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com.)
Subject: Nominations for the Board of Directors and Volunteers for the Architectural Standards Committee
Post Date: 19 MAY 23 5:30 PM
To all HOA Members:
Good morning. I’m sending out a request for nominations to the Board of Directors (BoD) and volunteers for the Architectural Standards Committee (ASC) for the Bohicket Landing Homeowners Association (BLHOA).
We have two (2) opening positions on the BoD. Nicole Freres, who has served as a secretary and treasurer since 2016 has reached term expiration. Barbie Shedd, who currently serves as the Secretary, was elected to the BoD in 2020 her term expires this year. Barbie, has served as a board member in numerous capacities since the board was first founded.
Directors serve for a term of three years, unless they resign or otherwise removed prior to their term expiring. Having served as president (Twice) and as a member of the Architectural Standards Committee, I can tell you first hand serving on the BoD takes a willingness to occasionally perform tasks that you may not always agree with and will require a time commitment on your part. I spend 6-18 hours a week of my free time on HOA business. My BLHOA time is spent on many things, from answering phone calls/emails/in person questions from members, potential buyers, realtors, closing agents, mortgage companies, and government officials, to attending or presiding over board and committee meetings, and managing the day-to-day operations of a legally incorporated entity. The other officer positions (vice president, secretary, and treasurer) spend at least 4-16 hours a week performing the duties associated with their positions. BoD members are not compensated in any way for their time or efforts.
Once elected to the BoD by the association members, the BoD meets and elects its officers. Those officers are required by several NC laws, as well as, the association Bylaws, to enforce the requirements of the Declaration of Restrictive and Protective Covenants (DRPC) and any other HOA governing documents. Not doing so, opens those officers to be held personally responsible, both financially and legally, if found to be “negligent in performance of duties” or “acting in bad faith”. Director or committee members who neglect their duties also put the entire BLHOA and all other members at risk if the association were found liable in any judiciary or arbitration proceedings. The BLHOA does maintain an insurance policy to protect directors and members, but again it excludes coverage for any willful negligence or misconduct by any member.
I mention the above, not to scare anyone from serving, but to make sure you are aware of the time commitments and responsibilities for serving on the BoD before you volunteer. You can read about the full responsibilities for the BoD officers in NC General Statute 55A-8 and the association Bylaws. Copies of those documents can be downloaded from the Resource Center on the HOA website (www.bohicketlanding.com/resource-center).
We will also have openings on the ASC. ASC members serve for two years and their appointments automatically renew unless they resign or are removed by the BoD. Mark Little, currently serves as chairperson for the committee. He spends about 4-8 hours a month in that position. You can read about the responsibilities for ASC members in Article 11 of the DRPC and the Architectural Standards and Guidelines (Resolution 15-01), both of which are also available on the Resource Center page of the HOA website.
As per the Section 3.7 of the BLHOA Bylaws, I will work with the association secretary to set the Record Date to Determine the List of Eligible Members by 30 JUNE 23. To be eligible to serve on the BoD or the ASC and/or vote in the election, a BLHOA member cannot have any outstanding BLHOA financial obligations, to include fines or special assessments. I’m urging anyone who has a desire to serve or vote in the election to come to some sort of resolution with the current BoD before we set the record date if you have any overdue special assessments or any pending fines.
If you wish to serve or nominate someone else to serve on either the BoD or ASC, please respond to this email with the full name and address of the nominee and whether the nomination is for the BoD or the ASC. The nominee must accept the nomination in writing. If you are nominating someone else, please CC that person in your email response, so that they can also respond and indicate that they are accepting the nomination. Please make sure you get an email back from me about the nomination. This will ensure that your nomination does not inadvertently get overlooked.
We will close the nominations within 5 working days after the Record Date is set. As of now that date is 5 JULY 2023. We can still accept nominations from the floor at the annual meeting, if a motion is made to do so and passes by a majority of the members present. Once we have all nominations, we will prepare an election ballot to be distributed at the annual meeting. If you’re nominated, I ask that you make every effort to attend the annual meeting, so that you can introduce yourself to all other BLHOA members and provide a reason why you’d like to be elected or appointed. We have set the date for the annual meeting on Saturday, 8 JULY 2023
As always thank you for your time and if you have any questions, please do not hesitate to contact me or another BoD member.
For the Board of Directors,
Mark Freres
Address correspondence to:
Bohicket Landing Homeowners Association
P.O. Box 238
Swansboro, NC 28584
Email: hoa@bohicketlanding.com
Website: www.bohicketlanding.com
Voicemail: 910-320-3624
October 10 2022 Updates
October 10 2022 Updates
To all members:
I hope you and your families are doing well. Please see below for recent updates.
1. On October 8, 2022 at 9:00 AM a owners meeting was held at 203 Dorovan Ct. All owners received notice via metered mail to the address they have on file with the Bohicket Landing HOA. An additional reminder was sent via email.
2. The purpose of the meeting as stated in the letter and email was to adopt and ratify a working budget for the HOA for the fiscal year 2022-2023. This meeting did not require a quorum as set forth in our By- Laws.
3. The results of the meeting were an approval to adopt the proposed budget without changes. Also, as part of the budget meeting the board and owners present, voted on next year’s annual assessment. The owners voted to approve a ten percent (10%) increase to the 2023-2024 annual assessment. Since it is the Board of Directors policy to not post any financial information on the website, to obtain a copy of the budget and or a copy of the current assessment with the projected 10% increase you may email the Board at hoa@bohicketlanding.com
4. The Board of Directors looks forward to continue working to keep Bohicket Landing a place we can all be proud to call home.
For the Board of Directors,
Mark Freres
To all members:
I hope you and your families are doing well, and are planning on a safe and joyous Fourth of July. Please take a moment to look below for recent updates and a few reminders.
Notice of Annual Meeting of the Bohicket Landing Homeowners Association
Encl: (1) Agenda for 2022 Members Annual Meeting
(2) Proxy Appointment Letter for 2022
Dear Owner:
Please be advised that the annual meeting of the Bohicket Landing Homeowners Association (BLHOA) will take place on Saturday, 13 August 2022 from 9:00 AM - 11:00 PM at 203 Dorovan Ct. Hubert, NC.
The only business to be transacted at the HOA annual meeting is: (1) Any open Old Business; (2) New Business as outlined in the meeting agenda; (3) Ratification of the 2022-2023 Budget. A meeting agenda is attached to this notice as Enclosure (1) and can be downloaded from the Resource Center page on the HOA website (www.bohicketlanding.com).
Per section 3.4 of the HOA By-Laws, any other matter that a member wishes to discuss must be submitted to the Secretary of the BLHOA. Time permitting, this matter may be added to the annual meeting agenda. Otherwise, the Secretary will schedule a discussion on the matter at the next Board of Directors (BoD) meeting or a Member’s Special Meeting will be scheduled if required.
Pursuant to NCGS 47F-3-103 (c), the budget proposal for the 2022-2023 year was distributed in the newsletter dated 17 MAY 21. Copies of the budget proposal will also be distributed at the meeting and are available for download from the Resource Page on the BLHOA website. The budget may be, by law, ratified without a quorum. Per section 4.5.(n) of the BLHOA By-Laws, the budget is considered ratified unless a majority of the members present at the meeting rejects the budget.
Also included as Enclosure (2) is a Proxy Appointment Letter. Anyone who cannot attend the annual meeting may a designate a proxy to vote on their behalf (per section 2.8 of the HOA By-Laws).
If you cannot attend the meeting and want to designate someone else to be present and vote on your behalf, please complete the enclosed Proxy Letter and sign and date it. Completed Proxy Appointment Letters may be mailed to the business address listed at the bottom of this notice, filed in person with the Secretary of the BLHOA, Barbie Shedd, at 104 Lafitte Dr, or signed electronically and emailed to the HOA email address (hoa@bohicketlanding.com).
The BoD sincerely hopes that the date of 13 August 2022 at 9:00 AM will be convenient for all owners. We are also equally sure that the date will not be convenient for some, but it is simply impossible to choose a date which would be satisfactory for all members. If you can not attend, please be sure to forward your Proxy Letter prior to the meeting.
We look forward to seeing each of you at the meeting and will be glad to answer any questions you may have about the agenda topics at that time.
For the Board of Directors,
Mark Freres, President
Address correspondence to:
Bohicket Landing Home Owners Association
P.O. Box 238
Swansboro, NC 28584
Email: hoa@bohicketlanding.com
Website: www.bohicketlanding.com
As a Enclosure, I have added the agenda:
0900-0910: Meeting Opens / Sign Roster
0910-0915: Call to Order / Welcome / Opening Remarks
0915-0930: Old Business
1. Review of Minutes from Members Annual Meeting on 30 Jul 2021
2. Re-occurring/open compliance issues
3. Storm Water Permit Updates
4. Landscape Updates
5. Motion from last year to buy property for parking of boats, trailers, etc.
6. Tax Year End Report for 2021/ Financial Expenditures for 2021-2022
0930-1000: New Business
1. Line Item Review of Budget Proposal for 2022-2023 – Insurance, Landscape Contract, Attorney Fees, Electricity, Contingency Fund, & Reserve Fund
2. Budget Vote
3. Assessment for 2021-2022
4. CRC Committee Updates
5. ASC Committee Appointments
6. Motions from Floor / Members’ Remarks
1000-1010: Closing Remarks and Adjournment
I have also provided the proxy. This Proxy is intended to be used when a election for board members is held, which is not the case this year however, since there maybe new business that may be brought up that requires a vote (and a Quorum; majority vote) is needed I have chosen to include it this year. All owners have received a printed copy by mail.
I, the undersigned member of the BOHICKET LANDING HOA, do hereby constitute and
appoint _____________________________________, as my attorney and proxy, with full
(Name of any person of your choice)
power to act and vote for on behalf of the undersigned for the express purpose of voting on any New Business that may require a vote to reach a quorum to be held on 13 Aug 2022 and any adjournments thereof. This proxy shall also be valid for purposes of ratifying the HOA Budget for fiscal year 2022-2023 at the same meeting.
As per section 2.8 of the HOA By-Laws, this proxy shall be valid for eleven months from the date of execution, unless specifically revoked by the undersigned prior to the casting of any votes. Any other proxies heretofore given with an earlier date by the undersigned for the said meeting are hereby revoked.
All proxies must be filed with the Secretary to be considered valid. Proxies may be hand delivered, postal service mailed, or emailed to the HOA addresses listed below.
PRINTED NAME(S) OF LOT OWNER(S): _________________________________________
ADDRESS OF BOHICKET LOT: _________________________________________________
DATE: ______________________
SIGNATURE(S) OF LOT OWNER(S): ____________________________________________
I hope to see all owners on the 13th of August 2022
Mark Freres
August 2021 Newsletter and Updates
August 2021 Newsletter and Updates
Post Date: 25 AUG 2021 16:30
Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
To all members:
I hope you and your families are doing well. Please see below for a few reminders and recent updates.
1. The election that was postponed at the annual meeting will be held this Saturday, 28 AUG 21 at 0900 in the Frere’s driveway (203 Dorovan Ct). Please plan on attending or submit a proxy so someone can vote on your behalf. If you previously submitted a proxy, you do not need to submit another one. Your participation is important. The election was postponed at the annual meeting because we did not have enough members attend to reach the required 60% quorum.
2. A previous nominee for the Board of Directors election has withdrawn his name for consideration. So, during the election we will have at least one new nominee who will be on the ballot. We asked for nominations from the floor at the meeting, but got no other volunteers. If you have an interest in serving, please contact a Board Member before the election.
3. Attached are the minutes from the annual meeting. They will also be posted on the HOA website (www.bohicketlanding.com). If you have any questions about the minutes, please contact the association Secretary, Ms. Barbie Shedd.
4. Since our last newsletter, we’ve had 5 new neighbors move into 200, 210 & 212 Dorovan Ct and 504 & 507 Newhan Ct. Please welcome them to the neighborhood when you have an opportunity.
5. On a personal note, this is my last newsletter. I’m not running for re-election and I’ve served on the Board in some capacity since 2014. In the last seven years, I’ve learned a lot about how successful HOAs operate and the state and local regulations that govern them. But perhaps the most important thing that I’ve learned about successful HOAs is that they also have a large percentage of members that participate. So, I ask that you support the new HOA Board members as they manage the day-to-day operations of a nonprofit corporation and work to preserve the appearance of the neighborhood. Upon my departure from the Board, I plan on still being an active member and participating when asked to or where I see a need. I encourage every Bohicket Landing Home Owner to do the same.
For the Board of Directors,
Mark Little
Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Annual Meeting Results and Rescheduling of the 2021 BoD Election
Annual Meeting Results and Rescheduling of the 2021 BoD Election
Post Date: 01 AUG 2021 09:20
Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
To all Members:
The 2021 annual meeting was held yesterday, 31 JUL 21. The meeting minutes will be prepared and distributed to all members, but the following are some of the highlights.
1. There were not enough members present or voting by proxy to have the required quorum for the Board of Directors (BoD) election. We needed 24 of 40 eligible members and only had 20 (11 lots attending and 9 proxies). The election has been rescheduled for 28 AUG 21 at 0900. The election will be held in the driveway at 203 Dorovan Ct. No other business besides the election will be held at that meeting. If you can not attend that election, please submit a proxy letter. If you submitted a proxy for the original election, your proxy is still valid and you do not need to resubmit a proxy.
I will send out several email reminders about the election, but as NCGS 55A and the association by-laws dictate, a formal notice will not be mailed, because the date, time, and place for the election was announced at the meeting before it was adjourned.
2. The budget was approved with no objections or changes. A copy of the budget was emailed to all members and can be downloaded at www.bohicketlanding.com.
3. We had additional volunteers for the Architectural Standards Committee (ASC). They will be formally appointed in the next few weeks and their appointments will be announced in separate correspondence.
Thank you to everyone that attended the meeting yesterday or submitted a proxy. As you know it’s extremely important to have input from the members in order for the HOA to operate and meet its obligations to the homeowners. If you’re not in the local area or cannot otherwise participate regularly in association meetings, then I urge you to email or write your BoD or ASC representatives so that your points of view can be heard. After my BoD replacement is elected at the upcoming election, I intend to do exactly that for the next several years. The HOA should be guided by a majority of the membership and not just a dozen or so members. If you want your opinion heard or you have issues with the HOA, please make an effort to attend, email, or vote by proxy.
For the Board of Directors,
Mark Little
Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
More News
More News
September 2021 Board of Directors meeting notes/minutes
September 2021 Board of Directors meeting notes/minutes
Bohicket Landing Homeowners Association
Minutes of the Board of Directors Meeting of 19 SEPT 2021
Call to Order: The Board of Directors (BoD) President (Mark Freres) called the HOA Board of Directors meeting to order at 203 Dorovan Court and motioned that the meeting begin. The motion was seconded by the attending directors and the meeting began at approximately 17:00.
Opening Remarks: There were no opening remarks as the President (Mark Freres), Treasurer (Nicole Freres), Secretary (Barbie Shedd) and Director at Large (Angie Todd) were the BoD officers present when the meeting was opened. Vice President (Jack Tolman) was unable to attend due to conflict in his schedule.
Reading of Minutes from Last Meeting: The minutes from the last BoD meeting were not read in order to expedite the business of this meeting.
Old Business: There was no discussion of old business.
New Business: The floor was opened for new business. The following topics were discussed.
1. Possible lawsuit against HOA: There is a possibility of a homeowner suing the HOA. Minutes of a conversation between the BoD President (Mark Freres) and Secretary (Barbie Shedd) on 15 Sept 2021 were read. It was determined that the first course of action would be for Mark Freres to have a conversation with the homeowner. During this meeting the homeowner stated that he will not being suing the HOA. This issue is resolved as far as the HOA BoD is concerned.
2. HOA Dues: There is only one homeowner who has not paid annual dues for 2021/2022. This property currently has a lien placed against it for the non-payment of the Special Assessment. The annual dues amount was added to the current lien. It was noted by the Treasurer (Nicole Freres) that in the future the HOA BoD should try to avoid special assessment due dates close to annual dues date.
3. Non-Compliance Issues: There are currently 2 homeowners with con-compliance issues, and 2 homeowners who need variances filed. A courtesy letter is being sent to a homeowner as a reminder of the upcoming expiration of a variance. One homeowner has a yard/septic issue that is going need a compliance deadline imposed after a conversation is had with the homeowner to determine a feasible date.
4. Pools: A letter has been drafted and will be sent as a reminder that the above-ground pool season ends on October 1st, and pools must come down.
5. Trends: A letter will be sent out and posted on the website with trends in the neighborhood that could lead to non-compliance notices if not rectified. The list is as follows:
a. Trees/Bushes/Shrubbery – trim and remove dead items
b. Grass clippings – not blown into the roadway
c. Mildew on dwellings – power-wash or pressure-wash dwellings and outbuildings
d. Trashcan storage
e. Trailer and boat storage
f. Variances – needed for new homeowners with 6ft fences
6. Fences: All 6ft existing fences had to put in a variance with the HOA, and all variances must be filed at the Onslow County Courthouse. There are currently 14 total variances in the neighborhood that need to be filed with Onslow County. The courthouse must have the original documents with original signatures, but it is unknown if the homeowner can file or if the HOA must file these. HOA BoD must decide on one of three options:
a. Require all variances be re-done and homeowner files at the courthouse.
b. HOA hold on to the variances as has been done in the past since these are legal as far as HOA requirements.
c. Require new homeowners with 6ft fences file variance with courthouse and the current variances stay “as-is” until property is either sold or destruction of said fence.
This was tabled until it can be determined which party (the homeowner or the HOA) must file the variance at the courthouse.
7. Boat Ramp Code: The code will be changed within the next 2 weeks.
8. Adjournment: The President motioned that the meeting be adjourned. The motion was agreed to by the attending BoD officers and the meeting ended at approximately 18:40.
For the Board of Directors
Mark Freres
Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Reminder of Annual Meeting and Assessment Due Date
Reminder of Annual Meeting and Assessment Due Date
Post Date: 25 JUL 2021 09:00
Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
To all Members:
I hope everyone and their families are doing well. A few reminders of upcoming events.
1. ANNUAL MEETING. The Bohicket Landing HOA (BLHOA) Annual Meeting will take place on Saturday, 31 JUL 2021 from 10:00 AM - 13:00 PM in the Multi-Purpose Room at the Swansboro Recreational Center (830 Main Street Ext.) in Swansboro.
This is your opportunity to elect your Board representatives, help decide the annual budget, and voice your opinion on HOA issues. I encourage all members to participate & attend. If you cannot attend, please designate a proxy to be present and vote/speak in your place. I’ve attached a Proxy Letter for your convenience. Proxy Letters may be mailed to the BLHOA business address listed at the bottom of this notice, filed in person with the Secretary (Ms. Barbie Shedd), or signed electronically and emailed to the HOA email address (hoa@bohicketlanding.com).
2. ANNUAL ASSESSMENT FOR 2021-2022. The annual assessment of $242.00 is due on 31 JUL 2021. Thank you to everyone who has already paid. We’ve only received one request for a payment extension. Since there was already a 60-day grace period, the Board of Directors (BoD) will not waive any late fees or interest this year unless you request an extension before the due date. As a reminder, late fees are 20.00 per month and interest is 10% per annum and begins to accrue on 01 AUG 21. If payment is not received by 31 JUL 21, then an additional $22.17 will be applied to your balance. Please make arrangements to ensure the payment is received before 01 AUG 21.
3. NOMINATIONS FOR THE BOARD OF DIRECTORS AND ARCHITECTURAL STANDARDS COMMITTEE (ASC). We’ve received three nominations to replace the three vacating Board positions. Election ballots will be distributed at the meeting. If you’re a nominee or intend to run for election on the Board, please be present at the meeting, so you can introduce yourself to the membership.
As per our association Bylaws, Board members terms are for three years, but they continue to serve after their term expires if a replacement is not elected. We can’t hold an election unless a 60% quorum of eligible lots cast a vote. Without the quorum, the election will be postponed until a later date. As per the record date set on 29 MAY 21, we currently have 40 out of 44 lots eligible to vote, that means we need 24 lots to vote in person or by proxy to have a quorum. So again, I’m encouraging everyone to attend the meeting or submit a proxy to designate someone to vote on your behalf.
We’ve only received one volunteer as a replacement for the two outgoing ASC members. Please consider volunteering for the ASC if you have the time to commit to this position.
4. BUDGET. Attached is a finalized copy of the 2021-2022 Proposed Budget. The budget and a listing of all expenditures in 2020-2021 will be presented and discussed at the annual meeting. As is required by the association bylaws, the members will vote to approve or reject the budget at that meeting. Note that the 2021-2022 shortfall (page 1) is about 1400.00 more than the shortfall that we predicted (page 4) at last year’s annual meeting even with the dues increase this year.
5. NEW NEIGHBORS. We have new neighbors at 505 Newhan. Please welcome them to the neighborhood.
Thank you for your time and if you have any questions, please contact me or another Board member.
For the Board of Directors,
Mark Little
Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
July 2021 Newsletter and Updates
July 2021 Newsletter and Updates
Post Date: 05 JUL 2021 13:00 Fellow HOA Members:
I hope everyone was able to enjoy the weekend and join in the celebration of our country’s Independence Day. Please see below for some updated information on recent and upcoming events.
I hope everyone was able to enjoy the weekend and join in the celebration of our country’s Independence Day. Please see below for some updated information on recent and upcoming events.
1. ANNUAL MEETING. As a reminder, the Bohicket Landing HOA (BLHOA) Annual Meeting will take place on Saturday, 31 JUL 2021 from 10:00 AM - 13:00 PM in the Multi-Purpose Room at the Swansboro Recreational Center (830 Main Street Ext.) in Swansboro. Your participation ensures we'll have a successful meeting with the required number of eligible voters to elect the new Board of Directors (BoD) and adopt the budget for the new fiscal year.
If you cannot attend the meeting and want to designate someone else to be present and vote on your behalf, please complete the attached Proxy Letter. Proxy Letters may be mailed to the BLHOA business address listed at the bottom of this notice, filed in person with the Secretary (Ms. Barbie Shedd), or signed electronically and emailed to the HOA email address (hoa@bohicketlanding.com).
2. ANNUAL ASSESSMENT FOR 2021-2022. The annual assessment of $242.00 is due on 31 JUL 2021. Thank you to everyone who has already paid. The BLHOA Treasurer, Ms. Nicole Freres, will be present at the annual meeting, so you can pay the annual assessment at that time if you desire. Late fees and interest begin to accrue on 01 AUG 21, so please ensure to make arrangements to pay by then.
3. NOMINATIONS FOR BOARD OF DIRECTORS AND ARCHITECTURAL STANDARDS COMMITTEE (ASC). We’ve received three nominations to replace the three directors whose terms are expiring and/or are resigning. We’ve only received one volunteer as a replacement for the two outgoing ASC members. Please consider volunteering for the ASC if you have the time to commit to this position.
4. LANDSCAPE MAINTENANCE – The BoD is accepting proposals for the mowing and maintenance of the common areas and Boat Ramp. Our current contract expires soon. We’re hoping to have another contract in place quickly with no interruption in service and at a cheaper rate than what we’ve spent in the past.
5. BOAT RAMP GATE CODE. The boat ramp gate code will be changed on 11 JUL 21. We’ve had some property transfers in the last few months and we also have some members whose access privileges have been revoked. If you’re a member in good standing and have a completed copy of APPENDIX C on file, the new code will automatically be forwarded to you.
6. NEW NEIGHBORS. Since our last newsletter, we have new neighbors at 208 Dorovan and 508 Newhan. Please welcome them to the neighborhood.
For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).Announcement of Members Annual Meeting, Annual Assessment, and Nominations
Announcement of Members Annual Meeting, Annual Assessment, and Nominations
Post Date: 04 JUN 2021 20:00 PM Fellow HOA Members and Property Owners: Please see the below updates. 1. MEMBERS ANNUAL MEETING: The annual meeting of the Bohicket Landing Homeowners Association (BLHOA) will take place on Saturday, 31 JUL 2021 from 10:00 AM - 13:00 PM in the Multi-Purpose Room at the Swansboro Recreational Center (830 Main Street Ext.) in Swansboro, NC. A meeting notice will be mailed to all members. For your convenience, I’ve attached a copy of that notice, the meeting agenda, and a proxy letter to this email. Copies of these items can also be downloaded from the Resource Center page on the HOA website (www.bohicketlanding.com). The FY 2021-2022 budget was distributed in an email dated 17 MAY 2021, but is also available for download at the website. Election ballots will be distributed at the meeting. If you have any issues that you would like to discuss at the meeting, please forward that information to the BLHOA Secretary, Ms. Barbie Shedd, so that it can be included as an agenda item or scheduled as a special meeting as appropriate. If you cannot attend the meeting and want to designate someone else to be present and vote on your behalf, please complete the attached Proxy Letter and sign and date it. Completed Proxy Letters may be mailed to the BLHOA business address listed at the bottom of this notice, filed in person with the Secretary, or signed electronically and emailed to the HOA email address (hoa@bohicketlanding.com).
2. NOMINATIONS FOR BOARD OF DIRECTORS (BoD) AND VOLUNTEERS FOR THE ARCHITECTURAL STANDARD COMMITTEE (ASC): As mentioned in our last newsletter, the Record Date to Determine the List of Eligible Members was set on 29 MAY 21. As per the association bylaws, members who are delinquent in assessments or other funds are not entitled to vote or serve on the Board of Directors or any committees of the association, but may attend and speak at the meeting. To date, we’ve received three nominations to serve on the Board of Directors and no volunteers to serve on the ASC. If you are an eligible member and want to serve in any of those positions, please forward your nomination to me or another BoD member. 3. ANNUAL ASSESSMENT: The annual assessment for this year is $242.00. Normally the assessment is due by 30 JUN 21. Because we had a recent special assessment, the due date has been extended to 31 JUL 21. Notices of the annual assessment were placed in the postal service mail this morning. If you've already paid the annual assessment, please disregard the notice and thank you. If you need additional time or would like to make a payment arrangement, please contact a member of the Board of Directors (BoD) prior to 31 JULY 2021. We can’t delay enforcement of collection if we’re not contacted. As we’ve done every year, we’ll send out email reminders before the due date arrives. The BLHOA Treasurer, Ms. Nicole Freres, will be present at the annual meeting, so you can pay the annual assessment at that time as well. As always, thank you for your time and if you have questions or concerns, please do not hesitate to contact me or another BoD member. For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
2. NOMINATIONS FOR BOARD OF DIRECTORS (BoD) AND VOLUNTEERS FOR THE ARCHITECTURAL STANDARD COMMITTEE (ASC): As mentioned in our last newsletter, the Record Date to Determine the List of Eligible Members was set on 29 MAY 21. As per the association bylaws, members who are delinquent in assessments or other funds are not entitled to vote or serve on the Board of Directors or any committees of the association, but may attend and speak at the meeting. To date, we’ve received three nominations to serve on the Board of Directors and no volunteers to serve on the ASC. If you are an eligible member and want to serve in any of those positions, please forward your nomination to me or another BoD member. 3. ANNUAL ASSESSMENT: The annual assessment for this year is $242.00. Normally the assessment is due by 30 JUN 21. Because we had a recent special assessment, the due date has been extended to 31 JUL 21. Notices of the annual assessment were placed in the postal service mail this morning. If you've already paid the annual assessment, please disregard the notice and thank you. If you need additional time or would like to make a payment arrangement, please contact a member of the Board of Directors (BoD) prior to 31 JULY 2021. We can’t delay enforcement of collection if we’re not contacted. As we’ve done every year, we’ll send out email reminders before the due date arrives. The BLHOA Treasurer, Ms. Nicole Freres, will be present at the annual meeting, so you can pay the annual assessment at that time as well. As always, thank you for your time and if you have questions or concerns, please do not hesitate to contact me or another BoD member. For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Nominations for the Board of Directors and Volunteers for the Architectural Standards Committee
Nominations for the Board of Directors and Volunteers for the Architectural Standards Committee
Post Date: 23 MAY 21 10:30 AM To all HOA Members: Good morning. As mentioned in last week’s update, I’m sending out a request for nominations to the Board of Directors (BoD) and volunteers for the Architectural Standards Committee (ASC) for the Bohicket Landing Homeowners Association (BLHOA). We have three opening positions on the BoD. Terry Reynolds, who has served as a member at large since 2017 will be resigning for personal reasons. Kyle Wenzel, who currently serves as the Vice President, was elected to the BoD in 2018 and his term expires this year. Kyle has indicated a desire to continue to serve and will be running for a second term. I, Mark Little, currently serve as the President and was first elected to the BoD in 2015 and my second term expires this year. I will not be seeking re-election nor accept a nomination unless we cannot get at least two other members to fill the open positions. Directors serve for a term of three years, unless they resign or otherwise removed prior to their term expiring. Having served as a member at large, vice president, and president, I can tell you first hand serving on the BoD takes a willingness to occasionally perform tasks that you may not always agree with and will require a time commitment on your part. I spend 10-20 hours a week of my free time on HOA business and that is primarily why I’m not seeking re-election. My BLHOA time is spent on many things, from answering phone calls/emails/in person questions from members, potential buyers, realtors, closing agents, mortgage companies, and government officials, to attending or presiding over board and committee meetings, and managing the day-to-day operations of a legally incorporated entity. The other officer positions (vice president, secretary, and treasurer) spend at least 4-16 hours a week performing the duties associated with their positions. BoD members are not compensated in any way for their time or efforts. Once elected to the BoD by the association members, the BoD meets and elects its officers. Those officers are required by several NC laws, as well as, the association Bylaws, to enforce the requirements of the Declaration of Restrictive and Protective Covenants (DRPC) and any other HOA governing documents. Not doing so, opens those officers to be held personally responsible, both financially and legally, if found to be “negligent in performance of duties” or “acting in bad faith”. Director or committee members who neglect their duties also put the entire BLHOA and all other members at risk if the association were found liable in any judiciary or arbitration proceedings. The BLHOA does maintain an insurance policy to protect directors and members, but again it excludes coverage for any willful negligence or misconduct by any member. I mention the above, not to scare anyone from serving, but to make sure you are aware of the time commitments and responsibilities for serving on the BoD before you volunteer. You can read about the full responsibilities for the BoD officers in NC General Statute 55A-8 and the association Bylaws. Copies of those documents can be downloaded from the Resource Center on the HOA website (www.bohicketlanding.com/resource-center). We will also have two openings on the ASC. ASC members serve for two years and their appointments automatically renew unless they resign or removed by the BoD. My wife, Toni, currently serves as chairperson for the committee. She only volunteered to serve on the ASC after we could get no one else to volunteer to serve. She spends only about 4-8 hours a month in that position, but like me, she’d like to have some of her free time back. We also have an ASC member, Mark Freres, who has indicated he may be seeking election to the BoD. Ideally, the ASC members would be different from the BoD members. So, if Mark runs, I’d like to have someone fill his position on the ASC in the event he is elected to the BoD. You can read about the responsibilities for ASC members in Article 11 of the DRPC and the Architectural Standards and Guidelines (Resolution 15-01), both of which are also available on the Resource Center page of the HOA website. As per the Section 3.7 of the BLHOA Bylaws, I will work with the association secretary to set the Record Date to Determine the List of Eligible Members by 29 MAY 21. To be eligible to serve on the BoD or the ASC and/or vote in the election, a BLHOA member cannot have any outstanding BLHOA financial obligations, to include fines or special assessments. I’m urging anyone who has a desire to serve or vote in the election to come to some sort of resolution with the current BoD before we set the record date if you have any overdue special assessments or any pending fines. If you wish to serve or nominate someone else to serve on either the BoD or ASC, please respond to this email with the full name and address of the nominee and whether the nomination is for the BoD or the ASC. The nominee must accept the nomination in writing. If you are nominating someone else, please CC that person in your email response, so that they can also respond and indicate that they are accepting the nomination. Please make sure you get an email back from me about the nomination. This will ensure that your nomination does not inadvertently get overlooked. We will close the nominations within 5 working days after the Record Date is set. We can still accept nominations from the floor at the annual meeting, if a motion is made to do so and passes by a majority of the members present. Once we have all nominations, we will prepare an election ballot to be distributed at the annual meeting. If you’re nominated, I ask that you make every effort to attend the annual meeting, so that you can introduce yourself to all other BLHOA members and provide a reason why you’d like to be elected or appointed. We have not set the date for the annual meeting yet, but expect it to be held on a weekend between 26 JUN and 15 AUG 21. As always thank you for your time and if you have any questions, please do not hesitate to contact me or another BoD member. For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
May 2021 Newsletter and Updates
May 2021 Newsletter and Updates
Post Date: 17 MAY 21 16:00 PM To all HOA Members: Good afternoon. I hope that you and your families are doing well. I’m forwarding some updated information on recent and upcoming events. 1. SPECIAL ASSESSMENTS: Thank you to everyone who paid the Special Assessments. We only had a few that have not been paid. A late notice was mailed on 06 MAY 2021 to any member who has not paid. Late fees and interest began to accrue as of that date. As has been noted in several emails and notices, if you need additional time or would like to make a payment arrangement, please contact the Board of Directors (BoD). If no such arrangements are made, assessments that are 60 days or more past due will be turned over to the association attorney for collection. The association attorney charges a minimum of $300.00 for each notice. The BoD would like to avoid such action if possible. 2. BUDGET: The BoD is in the process of completing the association’s budget for fiscal year 2021-2022. The budget is how the annual assessment is calculated. We are forecasting a reduction in the HOA’s budget needs for 2021-2022. However, as discussed at last year’s annual meeting, we still have a projected short fall for the next several years, if there is not a reduction in expenses and an increase in annual dues. Attached is a preliminary copy of the 2021-2022 proposed budget. This copy is subject to change and the BoD will present the finalized budget, as well as, a listing of all expenditures in 2020-2021, at the annual meeting. As is required by the association bylaws, the members will vote to approve or reject the budget at that meeting. Note that the 2021-2022 shortfall (page 1) is a little over 400.00 more than the shortfall that we predicted (page 4) at last year’s annual meeting if dues were raised by 10% each year. 3. FY 2021-2022 ANNUAL ASSESSMENT: Based on the proposed budget, we can expect this year’s annual assessment to be increased from $220.00 to $242.00 for this year. The BoD has not billed this assessment yet, and will not do so until the budget is completed. Because we just recently had a special assessment, the BoD will also provide an extended due date for the annual assessment when it is billed. We can expect billing notices for the annual assessment to be mailed about the first week of JUN 2021. The Declaration of Restrictive and Protective Covenants (DRPC) gives the BoD the authority to increase the annual assessment by no more than 10%. Resolution 19-01, Paragraph 4.3, requires that the BoD must notify all HOA members prior to any increase in the annual assessment. HOA members shall have a minimum of 5 working days to submit written comments to the BoD for consideration prior to any increase taking effect. If no comments are received at the expiration of the comment period, then the BoD shall consider and vote on the proposal without further notice. This email shall serve as official notice as required by Resolution 19-01. Please forward any comments or concerns about the budget or assessment increase to the BoD prior to 22 MAY 2021. The results of the comment period and the BoD final disposition will be forwarded in separate correspondence. 4. COMPLIANCE ISSUES: The deadline for compliance issues expired on 30 APR 2021. The vast majority of the issues were corrected. The BoD thanks everyone who made the necessary corrections and is helping to maintain the appearance of the neighborhood. For those lots in which corrections have not been made and/or which did not request an extension, the BoD held the required hearing(s) and is mailing a notice of fines, liens, and suspension of privileges as required by North Carolina General Statute (NC GS) 47F-3-107.1. Corrections not completed as outlined in the notice, will be turned over to the association attorney for collection and the processing of liens. The BoD regrets having to take such action, but these issues have been ongoing since at least OCT 2020 with some as far back as 2019. At this point the BoD is left with no other choice, because we’ve provided ample opportunity to correct the issues, offered extensions, and sent numerous notices. 5. VOLUNTARY PRELITIGATION MEDIATION FOR HOA DISPUTES: As required by NC GS Section 7A-38.3F.(j), the association is required to notify its members yearly that members and the association may request voluntary mediation of any dispute with the association arising under the North Carolina Planned Community Act (NC GS 47F), or under the association's declaration, bylaws, or rules and regulations, other than a dispute relating solely to the failure to pay dues or assessments. Either party can decline to engage in mediation for any reason. The procedure for requesting mediation is set forth in the judicial statute.
As permitted by the statute, this email and the posting of this announcement on the Bohicket Landing HOA website, shall serve as the 2021 notice as required by the statue. 6. ANNUAL MEETING, BoD ELECTION, and ARCHITECTURAL STANDARDS COMMITTEE (ASC) VACANCIES: As mentioned in the last update, the annual members meeting for the HOA will be held in JUN or JUL 2021. Once a date and time has been established, a formal notice will be mailed to all members. We have a director that is resigning for personal reasons, so we’ll now have an election for three directors besides the two directors whose terms are expiring. We’ll also be appointing volunteers for two expiring positions on the ASC. Next week, I’ll email a request for formal nominations. I’ll also provide an explanation of the duties and time commitment for those positions as well. If you have any interest in serving on the BoD or ASC, please respond to the request for nominations when you receive it, so you can be placed on the ballot or appointment list. 7. COVENANTS REVIEW COMMITTEE (CRC): The CRC is still reviewing the DRPC. At this time, they have no information to pass to the membership. Their next scheduled meeting will be posted on the Events page at the Bohicket Landing HOA website (www.bohicketlanding.com). Please contact the CRC directly at crc@bohicketlanding.com, if you wish to attend a meeting or have suggestions/recommendations for their consideration. You can also review the CRC minutes on the Resource Center page of the HOA website. As always thank you for your time and if you have any questions, please do not hesitate to contact me or another BoD member. For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
As permitted by the statute, this email and the posting of this announcement on the Bohicket Landing HOA website, shall serve as the 2021 notice as required by the statue. 6. ANNUAL MEETING, BoD ELECTION, and ARCHITECTURAL STANDARDS COMMITTEE (ASC) VACANCIES: As mentioned in the last update, the annual members meeting for the HOA will be held in JUN or JUL 2021. Once a date and time has been established, a formal notice will be mailed to all members. We have a director that is resigning for personal reasons, so we’ll now have an election for three directors besides the two directors whose terms are expiring. We’ll also be appointing volunteers for two expiring positions on the ASC. Next week, I’ll email a request for formal nominations. I’ll also provide an explanation of the duties and time commitment for those positions as well. If you have any interest in serving on the BoD or ASC, please respond to the request for nominations when you receive it, so you can be placed on the ballot or appointment list. 7. COVENANTS REVIEW COMMITTEE (CRC): The CRC is still reviewing the DRPC. At this time, they have no information to pass to the membership. Their next scheduled meeting will be posted on the Events page at the Bohicket Landing HOA website (www.bohicketlanding.com). Please contact the CRC directly at crc@bohicketlanding.com, if you wish to attend a meeting or have suggestions/recommendations for their consideration. You can also review the CRC minutes on the Resource Center page of the HOA website. As always thank you for your time and if you have any questions, please do not hesitate to contact me or another BoD member. For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Spring 2021 Updates
Spring 2021 Updates
Post Date: 18 APR 21 17:00 PM
To all HOA Members:
Good evening. I hope that you and your families are doing well. Please see the following updates on recent events and reminders for upcoming events.
1. SPECIAL ASSESSMENTS: Thank you to everyone who has paid the recent special assessment. As a reminder, the special assessment is due on 30 APR 2021. As we mentioned in the notice, if you need additional time or would like to make a payment arrangement, please contact a member of the Board of Directors (BoD) prior to the due date.
2. COMPLIANCE ISSUES: The deadline for compliance issues also expires on 30 APR 2021. The BoD thanks everyone who has made the necessary corrections and is helping to maintain the appearance of the neighborhood.
If you received a final notice and corrective action is not completed by 30 April 2021 or if an extension was not requested, then the BoD will pursue the remedies permitted by North Carolina General Statute (NC GS) 47F-3-107.1. The BoD will convene a hearing soon after the deadline, to determine the amounts for fines (up to 100.00 per day), suspension of privileges, or other remedies. All compliance notices provided information on this hearing process. Resolution 15-01 (Architectural Standards & Guidelines) also provides information on the rights of HOA members to appeal fines or suspension of privileges. The BoD does not want to pursue any of those actions; however, some of these issues have been ongoing and ample opportunity and notice has been provided to correct them. Please contact a BoD member if you need additional time or have problems correcting a particular compliance issue.
3. BOAT RAMP LOCK CODE CHANGE: The majority of the repairs to the boat ramp road and parking area are completed. There are still some additional clean-up and other minor items that need completed. Once that is done, the code to the ramp gate will be changed. If you have previously completed a parking permit application, then the new code will be emailed to you as soon as it is changed. If you do not have a permit on file and wish to have the gate code, please complete the attached application.
4. ANNUAL MEETING, BoD ELECTION, and ARCHITECTURAL STANDARDS COMMITTEE (ASC) VACANCIES: The annual members meeting for the HOA will be held in JUN or JUL 2021. Once a date and time has been established, a formal notice will be sent to all members. At the meeting an election will be held for two directors whose terms are expiring. There will also be a request for volunteers for three expiring positions on the ASC.
Sometime next month, the BoD will send out a notice to all members requesting formal nominations for the BoD and ASC and explain the duties and time commitment for those positions. As a reminder, the person being nominated, must be a member in good standing and must formally accept the nomination (either in person or in writing) to be added to the election ballot or to be considered for an appointment.
5. CONVENANTS REVIEW COMMITTEE (CRC): The CRC is still reviewing the Declaration of Restrictive and Protective Covenants (DRPC). The date/time of the CRC’s next meeting will be posted on the Events page of the Bohicket Landing HOA website (www.bohicketlanding.com). In the meantime, if you have a change or recommendation for the DRPC that you’d like the CRC to consider, please forward it to CRC@BohicketLanding.com.
As always thank you for your time and if you have any questions, please do not hesitate to contact me or another BoD member.
For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Onslow County Land Use Enforcement – Zoning Permit
Onslow County Land Use Enforcement – Zoning Permit
Post Date: 30 MAR 21 17:30 PM To all HOA Members:
For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Good afternoon. I hope that you and your families are doing well.
As I’m sure many of you are already aware, and as was posted to the Bohicket Landing HOA (BLHOA) Facebook page, a zoning and environmental enforcement officer from the Onslow County Planning and Development Office of Land Use was in the subdivision today and issued citations to many residents for “unpermitted structures”. First, I want to assure all members that this was not a result of any action by anyone representing the BLHOA and/or the Board of Directors (BoD) in any official capacity. If the BoD has an issue with something on your property, we will contact you directly, either by email or U.S. Postal Service, so that there is a written record as is required by the association By-Laws. The BoD (at least while I’m on the Board) will NOT call any county or state zoning or building enforcement official.
The BLHOA Architectural Standards Guidelines (Resolution 15-01) only requires ASC approval for a storage building with a dimension greater than 12 feet. This corresponds to the state building regulations that also require a county “building permit” for a structure greater than 12 feet. Numerous residents called or visited me today indicating that the enforcement officer was issuing citations for any storage building (called an accessory building by the county) regardless of the size.
I called and spoke to the county Chief Land Use Enforcement Officer, Mr. Kendrick Stanton, who confirmed that a county “zoning permit” is required for all storage buildings regardless of the size. I have attached a copy of the Onslow County Zoning Ordinance and Summary of the Ordinance, that confirms Kendrick’s statements. These documents may also be downloaded from the Onslow County website (https://nc-onslowcounty.civicplus.com/1105/Codes-and-Ordinances).
Kendrick also informed me that the county does not actively enforce this regulation unless called to do so or if it is otherwise brought to their attention. Kendrick went on to state the only reason the enforcement officer was here today was because of an anonymous tip. He did not elaborate on who filed the complaint and while I have heard differing stories on who might have filed it, I have no first-hand knowledge of it. In any event, it is sort of irrelevant at this point, as the county is now actively enforcing this requirement in Bohicket Landing.
The BoD will amend Resolution 15-01 in the near future to state that a county “zoning permit” is required for all storage or accessory buildings. The BoD (again, as long as I’m on the Board), will NOT be issuing any compliance notice(s) for any storage or accessory building that is installed as of today and may not have a zoning permit on file with the county. We will only require that the property owner be notified that he must obtain a zoning permit for any storage or accessory building installed after the date of this letter (03-30-2021). The requirement for ASC approval and for the property owner to provide a copy of the "building permit" for a storage building greater than 12 feet in any dimension remains in effect as written.
If you did not receive a citation from the enforcement officer today, then I think it’s best for each member to decide for themselves if they should complete a county zoning permit application or not. In case you want to file a zoning permit application with the county, I’ve attached one for your convenience. You may also download a copy at http://www.onslowcountync.gov/DocumentCenter/View/2700/Zoning-Permit?bidId=
Kendrick and I also spoke in greater detail about this ordinance and while I think it is being interpreted correctly, I do not think it is being applied correctly. As I told Kendrick, my guess is that 90% of the storage buildings in Onslow County do not have a zoning permit. Likewise, when a property is zoned as residential, it should include the zoning for those structures consistent with a residential neighborhood without requiring additional zoning permits. He did not offer an opinion on that, but I will be contacting the Director of the Onslow County Planning and Development Office (Jessica_Rhue@onslowcountync.gov) and the county Board of Commissioners (BOC@onslowcountync.gov) about this issue. If you have an interest in this as well, I urge all residents to either attend one of the county meetings or contact the commissioners directly. The Onslow County Planning board meets the first Thursday of every month at 6:30 pm in the Commissioners' Chambers at 234 NW Corridor Blvd, Jacksonville, NC 28540. The schedule for the Board of Commissioners can be found at https://www.onslowcountync.gov/385/Meetings.
Normally, I send a copy of this letter to my fellow Board members to ensure they concur with the content before I send it out to the membership. In the case of this letter, I did not do that. Mainly because some of the BoD members received citations and I wanted to avoid any potential conflicts. So, the content of this letter entirely reflects my opinion as your HOA president. If you have questions, concerns, or other issues regarding this letter, please direct them to me. As always, if you don’t feel comfortable sending such information to me, you may send the information to any HOA representative that you desire. Point of contact listing for other HOA representatives is on the About page of the HOA website (www.bohicketlanding.com). Thank you for your time.
For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Compliance Issue Final Notices and Special Assessment
Compliance Issue Final Notices and Special Assessment
Post Date: 01 MAR 21 12:00 PM To all HOA Members: Good morning. I hope that you and your families are doing well. The Board of Directors (BoD) held a board meeting on 21 FEB 2021 to review all open compliance notices and other association business. The following are the two major issues that resulted from that meeting. 1. FINAL NOTICES FOR COMPLIANCE ISSUES: There were many improvements and the BoD thanks those members who completed the appropriate corrective action. If you have not completed corrective action or have not been granted an extension, then you will be receiving a final notice by U.S. Postal Service mail this week. If you receive a final notice, please ensure that you make the appropriate corrections by the due date. This will be the last notice and the HOA will take the appropriate measures as allowed by law to include; fines, liens, and suspension of membership privileges for any uncorrected issues. The association is also entitled to the recovery of any legal expense that are incurred as a result of ongoing discrepancies. 2. SPECIAL ASSESSMENT FOR THE BOAT RAMP ROAD: As we noted in our last email, the BoD was in the process of determining if a special assessment was necessary to relocate the boat ramp road. We proposed several options to the neighboring owner, to include purchasing the area in which the boat ramp road encroached and a permanent easement. Those proposals were not accepted. The BoD rejected other options, such as a claim of “adverse possession” because that may not have resulted in favorable outcomes. Those options would also likely have cost significantly more in legal fees than it would cost to move the road. As a result, the HOA is required to move the road to within the property boundaries. I’ve attached a copy of the newest survey that includes the current location of the road and the boat ramp property lines. The BoD has determined that a special assessment is required based on the following new expenses:$3200.00 – Completion of new survey by Parker & Associates$2150.00 – Clearing to property line, initial grade of road, and clean-up by Canady Landscaping$7200.00 – Lowest bid to resurface road, remove trees at parking pad, and add landscape border – Bids submitted by Canady Landscape and H&H Landscape. That totals $12,550.00. We’ll use the entire balance of the $2420.00 in contingency funds (Budget Line Item D16) which will leave a shortfall of $10,130.00. Divide that amount by 44 Lots and we have a sum of $230.23 due per lot. This will be in addition to the annual assessment that will be charged on 01 JUN 2021. The BoD considered using other association funds, to include; the $4500.00 that the membership voted to earmark for the storm water system repairs (Budget Line Item D24) and the $8,572.00 in reserve funds (Budget Line Item D23) that is earmarked for the concrete ramp repairs and storm water compliance issues. The BoD rejected both of those ideas. We can expect that the engineer evaluating the storm water system will recommend some repairs to the catch basins and rock check dams and we’ll need those funds to make such repairs. As required by Resolution 19-01, the BoD must notify all HOA members prior to charging a special assessment. HOA members shall have 5 working days to submit written comments to the BoD for consideration prior to any special assessment taking effect. If no comments are received at the expiration of the comment period, then the BoD shall take action on the assessment without further notice. This email shall service as official notice as required by Resolution 19-01. Please forward any comments or concerns to the BoD prior to 06 MAR 2021. The results of the comment period and the assessment’s final disposition will be forwarded in separate correspondence. The BoD regrets having to consider a special assessment, especially since we have not charged one since 2012. The above expenses were unforeseen and we have no means to make the road corrections without utilizing funds budgeted for other line items. If you’d like to review the budget items for JUL 2020- JUN 2021, you can download a copy of the association’s current budget from the Resource Center at the HOA website (www.bohicketlanding.com). As always, if you have any questions or concerns, please contact a BoD member. Thanks for your time and if I can be of any assistance please let me know.
For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Compliance Issue Update and Other HOA Business
Compliance Issue Update and Other HOA Business
Post Date: 07 FEB 21 09:30 AM
For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Good morning. I hope that you and your families are having an enjoyable and healthy new year so far. Please note the following updates since our last correspondence:
1. COMPLIANCE ISSUES: The timeline for the correction of compliance issues expired on 30 JAN 21. There have been many improvements, but there are still issues on some properties that need corrected. The Board of Directors (BoD) will be reviewing the compliance issues noted in the letters sent on 31 OCT 20. For those issues that have not been corrected, the BoD will send a final notice to the owner sometime after 16 FEB 21.
If you receive a final notice for compliance issues, please ensure that you make the appropriate corrections or the Board will consider this as a continued violation. North Carolina General Statue 47F-3-102, the Bohicket Landing HOA By Laws Section 2.4, and the Bohicket Landing HOA Architectural Standards and Guidelines (Resolution 15-01), Article VII identify the fines, penalties, and other remedies that the HOA may pursue for continued violations.
If there are circumstances that prevent you from making the necessary corrections, please contact the BoD prior to 16 FEB 2021. The BoD will make exceptions or extensions when reasonable, but some of the issues in the notices can be easily corrected, are clearly defined in the covenants, and/or have been ongoing for up to a year or more. Again, the BoD wishes to work with all members when possible, so if you need clarification or assistance with a particular issue please do not hesitate to contact the BoD at hoa@bohicketlanding.com.
2. BOAT RAMP GATE: As noted in several previous emails and as posted in the news section of the HOA website (www.bohicketlanding.com), there is some construction taking place on the lot next to the boat ramp and on the boat ramp road. This has resulted in the clearing of the wood line along the western boundary of the road.
Our newest member and neighbor who owns that property has noted several persons, to include other HOA members, trespassing on his property to bypass the locked gate. As a reminder, the Bohicket Landing HOA Boat Ramp Rules (Resolution 14-01), Paragraph 2.1 identifies the boundaries of the boat ramp and the gate is the only means to access the ramp and/or road.
Please be respectful of our new member’s property. In addition to the owner possibly citing individuals for trespassing, the BoD can revoke the access privileges of any member who bypasses the gate and/or violates other Boat Ramp Rules.
3. BOAT RAMP ROAD: During the construction of the new owner’s home, it was discovered that the Boat Ramp Road infringes on their property. It appears that the road was placed there when originally constructed in the late 2013 thru early 2014 timeframe. There have been at least two new surveys done within the last 30 days that confirm that the road encroaches upon the new owner’s property. We’ve had several survey stakes placed to identify the correct boundaries and have already started to make the necessary corrections.
During our last correspondence on this topic from 01 NOV 20, I estimated that the BoD would not have to charge a special assessment to make the necessary corrections. However, since then we’ve not reached a favorable compromise and are expecting additional expenses that were not budgeted, so a special assessment may be necessary. If and when the BoD determines a special assessment is necessary, a notice will be emailed to all owners as per the Bohicket Landing HOA Adoption of Rules and Assessments (Resolution 19-01), Paragraphs 2.1 and 2.2. All owners will have the opportunity to comment on any proposed special assessment before the BoD approves it.
4. COVENANTS REVIEW COMMITTEE (CRC): The BoD appointed the CRC members on 31 DEC 20. They are tasked with reviewing the covenants and recommending any changes to the membership. A copy of the Bohicket Landing Charter for the CRC (Resolution 20-01) was distributed to all owners/members and is also available for download on the Resource Center pages of the HOA website.
I recently exchanged emails with one of the CRC members. They intend to hold their first meeting on or about 8 FEB 21 to elect the Chairperson, Co-Chair, and Secretary. The BoD will post the names of the committee members and the date/time of any future CRC meetings on the About Us and Events pages of the HOA website, as well as, post copies of the meeting minutes on the Resource Center pages. If you have recommendations for the CRC and/or wish to attend one of their meetings, please contact the CRC directly at CRC@bohicketlanding.com.
As always, if you have any questions or concerns, please contact a BoD member. Thanks for your time and if I can be of any assistance please let me know.
For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
CRC Charter Update and other HOA Business
CRC Charter Update and other HOA Business
Post Date: 19 DEC 20 12:08 PM To all HOA Members: Please find the attached, approved version of the Charter for the Covenants Review Committee (Resolution 20-01). The only comments received from the membership during the review period were regarding grammatical errors, so the resolution passes without objection. We’ve received confirmation from the members who originally volunteered, as well as, alternate volunteers for the Covenants Review Committee (CRC). The BoD will appoint the members later this month. Our goal is to appoint all committee members by the end of the month, so the CRC can begin its work shortly after the holidays.
On some other business:
1. Please note there are a number of boundary stakes and ribbons at the boat ramp and access road. There will be several more of these placed in the next few weeks. Please do not disturb these stakes or ribbons as the BoD works with the adjacent property owners to ensure the property boundaries are correctly defined. If you accidently damage one of the stakes or ribbons, please notify the BoD so that we can repair it or notify the appropriate party. There is also some clearing and construction taking place at the ramp or the lots adjacent to it, There are construction vehicles entering the ramp road occasionally. We apologize in advance for any inconvenience to the membership, but please bear with us as the BoD works with the adjacent property owners.
2. Trespassing continues to be an issue at the Boat Ramp. Beginning sometime in 2021, any vehicle not listed on the Boat Ramp Access list will be towed at the owner's expense. Please review your Boat Ramp Access Application and ensure all vehicles that you may park at the Boat Ramp are listed on the application, to include their license plate number. If you’d like to add or remove additional vehicles for individuals that reside at your Bohicket Landing property, please submit a new application.
3. For those individuals with open compliance issues, please complete them by 30 JAN 21 as specified in the compliance notices that were mailed in OCT. If you have questions about a particular compliance issue, please contact a BoD member.
As always, if you have any questions or concerns, please contact a BoD member. Thanks for your time and I hope you all have a joyful and safe holiday.
For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
On some other business:
1. Please note there are a number of boundary stakes and ribbons at the boat ramp and access road. There will be several more of these placed in the next few weeks. Please do not disturb these stakes or ribbons as the BoD works with the adjacent property owners to ensure the property boundaries are correctly defined. If you accidently damage one of the stakes or ribbons, please notify the BoD so that we can repair it or notify the appropriate party. There is also some clearing and construction taking place at the ramp or the lots adjacent to it, There are construction vehicles entering the ramp road occasionally. We apologize in advance for any inconvenience to the membership, but please bear with us as the BoD works with the adjacent property owners.
2. Trespassing continues to be an issue at the Boat Ramp. Beginning sometime in 2021, any vehicle not listed on the Boat Ramp Access list will be towed at the owner's expense. Please review your Boat Ramp Access Application and ensure all vehicles that you may park at the Boat Ramp are listed on the application, to include their license plate number. If you’d like to add or remove additional vehicles for individuals that reside at your Bohicket Landing property, please submit a new application.
3. For those individuals with open compliance issues, please complete them by 30 JAN 21 as specified in the compliance notices that were mailed in OCT. If you have questions about a particular compliance issue, please contact a BoD member.
As always, if you have any questions or concerns, please contact a BoD member. Thanks for your time and I hope you all have a joyful and safe holiday.
For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Charter for the Covenants Review Committee
Charter for the Covenants Review Committee
Post Date: 22 NOV 20 10:30 PM To all HOA Members: Please see the attached proposed Charter for the Covenants Review Committee (Resolution 20-01). As per Resolution 19-01 (Adoption of Policies and Assessments), the Board of Directors (BoD) is required to provide notice of any proposed policy or rule to all HOA Members before it is adopted. If you’re not familiar with the requirements of Resolution 19-01, I’ve also attached a copy for your information.
This email shall serve as notice that the BoD intends to adopt Resolution 20-01 and that it will be applicable to HOA members upon doing so. Prior to the BoD adopting this new resolution, the members are provided the opportunity to make recommendations or raise objections to the adoption of the new resolution. If you have comments, objections, or questions about Resolution 20-01, please submit them in writing to the BoD, prior to 01 DEC 20. Comments may be submitted electronically via email (hoa@bohickelanding.com) and/or in person or via postal services to a member of the Board of Directors (a listing of board members is listed on the HOA website). Once the Charter is officially approved with any member recommendations incorporated, a final copy will emailed to all members and posted on the HOA website (www.bohicketlanding.com) If you originally volunteered for the CRC, please respond to this email and let me know that you are still interested in serving on it (I only received one response to my last request). If you’d like to be considered for an appointment to the CRC, please let me know and if one of the original volunteers cannot serve, then the BoD will appoint you as an alternate. As always, if you have any questions or concerns, please contact a BoD member. Thanks for your time and I look forward to any responses or suggestions.
For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
This email shall serve as notice that the BoD intends to adopt Resolution 20-01 and that it will be applicable to HOA members upon doing so. Prior to the BoD adopting this new resolution, the members are provided the opportunity to make recommendations or raise objections to the adoption of the new resolution. If you have comments, objections, or questions about Resolution 20-01, please submit them in writing to the BoD, prior to 01 DEC 20. Comments may be submitted electronically via email (hoa@bohickelanding.com) and/or in person or via postal services to a member of the Board of Directors (a listing of board members is listed on the HOA website). Once the Charter is officially approved with any member recommendations incorporated, a final copy will emailed to all members and posted on the HOA website (www.bohicketlanding.com) If you originally volunteered for the CRC, please respond to this email and let me know that you are still interested in serving on it (I only received one response to my last request). If you’d like to be considered for an appointment to the CRC, please let me know and if one of the original volunteers cannot serve, then the BoD will appoint you as an alternate. As always, if you have any questions or concerns, please contact a BoD member. Thanks for your time and I look forward to any responses or suggestions.
For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Fall 2020 Update
Fall 2020 Update
Post Date: 01 NOV 20 1:30 PM To all HOA Members: It was a pleasure to see many of you out and participating in Halloween last night. For those of you not in the local area, I hope that you and your families enjoyed the evening as well. The following are some recent updates that we’d like to pass to all HOA members. We’ve had several new owners & families move into the community in the last couple of weeks, so please welcome them when you have a chance. If you’re a new member and I or one of the other members of the Board of Directors (BoD) has not stopped by and provided you a welcome package, please let me know. Many of the homes or lots that have sold recently have only been on the market for a short time before selling, and while I don’t know all of the circumstances & sale prices, I have been told by many of the previous owners that they are going for a fair to above average market value. I’m not a real estate professional, but those two factors indicate to me that Bohicket Landing is a desirable neighborhood with good value. I think a large part of that can be attributed to the curb appeal of the properties and the improvements made by the home owners. So, thank you to the many members that are contributing to that. Along those same lines, and as we mentioned in the newsletter from SEP 2020, there are still several compliance issues with some properties. Several HOA members and realtors have forwarded different compliance issues that the Secretary compiled into a Common Trends document. I have attached that document for your information. Please review for any issues that may pertain to your property. At the BoD meeting held on 18 OCT 20, the board reviewed all recorded compliance issues. As a result of that review, the association Secretary and Treasurer drafted non-compliance letters for those properties that still have open issues. I have reviewed and signed those notices today. Personally, I don’t agree with all of the issues documented. For some of the issues, there is no doubt that it is a violation of the convents or ASC guidelines. For some others, the issue may be subject to interpretation. That being said, the association bylaws and other governing documents require that the BoD enforces the requirements of those documents regardless of any Board or HOA member’s personal opinion. I expect that the notices will be mailed later next week. If you receive such a notice, please make corrective action in the time frame specified in the letter or contact the BoD if you have questions or wish to dispute any compliance issue. There have been some unexpected expenses and requirements for the Boat Ramp. Basically, we need to complete a new plot survey. We’re trying to ensure where the access road and ramp boundaries are in reference to the adjacent properties and to be sure that the association’s common property does not encroach on the three neighboring lots. With the clearing of one of the lots (and expected clearing of at least one other), the HOA also needs to ensure the access gate cannot be bypassed by unauthorized vehicular traffic, which could be a liability for all members. Fortunately, we have enough funds in the HOA contingency account to complete the survey and other expected needs, so there will be no need for a special assessment. If you want more information on this matter, please let me know and I’ll prepare a more detailed update. The BoD is still in the process of drafting the charter for the Covenants Review Committee (CRC). We had expected to have it done in OCT and forwarded to the HOA legal firm for review. However, we’ve had some delays and other more urgent business, so it looks like the charter will not be finished until approx. 30 NOV 20. Once the charter is released and the CRC members officially appointed, the CRC will begin the review of the Declaration of Restrictive and Protective Covenants (DRPC) that governs the HOA. We hope to have that review and any recommendations completed in time for the HOA legal team to review and present to all members for a vote at the next annual meeting in JUN/JUL 2021. If the process takes longer or shorter than expected, we’ll call a special meeting if necessary. As things progress, we’ll provide additional updates. If you volunteered for the CRC and have not responded to the last email on this topic, please do so that we can ensure we have your appointment letter completed. As always, if you have any questions or concerns, please contact a BoD member. Thanks for your time and I look forward to any responses or suggestions.
For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Change to the Boat Ramp Gate Code
Change to the Boat Ramp Gate Code
Post Date: 12 OCT 20 08:00 AM All: I hope this email finds everyone and their families doing well. As noted in our last email, discussed at the members meeting, and as posted on the HOA website (www.bohicketlanding.com/news), the code for the lock to the boat ramp gate was changed yesterday due to a number of issues with trespassers. If you submitted an Application for Boat Ramp Access and Parking Permit – Appendix C (attached) as per Resolution 14-01, then the new lock code was sent to you via separate correspondence. If you are a HOA member in good standing and wish to receive the new code, please complete the attached Appendix C for any person(s) who may reside at your residence (to include renters). The gate code will not be provided to members or individuals who are not listed as authorized users. Any person(s) that parks at the ramp or accesses the boat ramp areas without a completed Appendix C on file with the Board of Directors (BoD) is at risk of having their vehicle towed and/or cited for trespassing as outlined in Resolution 14-01. Also, please do not trespass upon the properties adjacent to the boat ramp. We wish to be good neighbors with the adjacent property owners and our members should respect the property rights of those owners. There is a map (Boat Ramp Boundaries and Areas – Appendix B) on page 11 of Resolution 14-01 that identifies the boundaries of the Bohicket Landing HOA Boat Ramp. A copy of Resolution 14-01 was previously provided to all members and may also be downloaded from the BLHOA website Resource Center (www.bohicketlanding.com/resource-center). Thank you for your time and if you have any questions or concerns, please do not hesitate to contact me or another BoD member.
For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Members Meeting Minutes and Other Updates for SEP 2020
Members Meeting Minutes and Other Updates for SEP 2020
Post Date: 27 SEP 20 3:20 PM All: I hope this notice finds everyone doing well. I’m sorry for the delay in getting this information out, but please see below and the attachments for some recent updates. Attached are the minutes from the Annual Members Meeting that was held on 22 AUG 20. Please review them and let us know if you have any questions or concerns about any of the topics discussed. The Board of Directors held its first meeting with the newly elected members on 13 SEP 20. During that meeting, officers were elected to the Board as follows: President – Mark Little, Vice President – Kyle Wenzel, Secretary – Barbie Shedd, Treasurer – Nicole Freres, and Director at Large – Terri Reynolds. As discussed at the annual meeting, there are still ongoing compliance issues within the neighborhood.Attached is a listing of common discrepancies/trends noted by HOA members and the BoD. All members are encouraged to review this list, as well as, the Covenants and ASC guidelines and make any necessary corrections prior to the BoD issuing any non-compliant notices. The Boat Ramp gate code will be changed on 10 OCT 20. The new combination will be emailed to all members who have submitted an Application for Boat Ramp Access and Parking Permit – Appendix C (see Boat Ramp Rules – Resolution 14-01). If you have not yet submitted an application, please do so that you can receive the new gate code. As a result of some changes by Google.com, we’re having to update the HOA website. We’re trying to transfer everything that is currently posted on the old site to the new site, but it may take some time before all the information is ported over. The URL for the website will stay the same (www.bohicketlanding.com) Thank you again for your patience and if you have any questions or concerns, please do not hesitate to contact me or another BoD member. For the Board of Directors,Mark Little Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Key Actions from 22 AUG 20 Annual Meeting
Key Actions from 22 AUG 20 Annual Meeting
Post date: 25 AUG 2020 6:08:00 PM
All: Thanks to everyone who attended Saturday’s meeting or submitted a proxy. Your participation allowed us to conduct a successful meeting and election. The Board of Directors (BoD) will publish and distribute meeting minutes that provide more details about the discussions, motions, and other actions from the meeting, but some of the key points are outlined below: 1. The budget was approved, as proposed, with one exception.
a. The funds ($4,500) approved in the 2019-2020 budget and earmarked for Phase I updates of the Boat Ramp Improvements were redistributed, by a majority vote present, to the Reserve Fund and earmarked for any potential storm water repairs. b. As per the budget proposal, the BoD estimated $20,000.00 for storm water repairs over 7 years, so we have currently $2857.14 in reserve funds (see budget line item D17 and Note 10 on the 2020 - 2021 budget) plus $3,600.00 (see budget line item D15 and Note 8) for the civil engineer evaluation.
c. That gives us a total on hand amount of $10,957.14 that we could pay for any urgent repairs, if the HOA is found to be liable for them by the NC Department of Environmental Quality (DEQ).
d. We also discussed the need to raise assessments/dues next year. There was no increase this year, but there will need to be one for the next several years to cover expected budget shortfalls. See Page 4 of the budget for projected dues increases and shortfalls. As a reminder, the members will have the opportunity to approve/reject any increase during the budget approval process each year. 2. Motions were made to ask the HOA attorney about the possibility of taking legal action against C&N Developers for not bringing the storm water permits up to code as required in the boat ramp settlement. A motion was also made to determine if a bond was posted by the developer during the storm water permit application.
a. The BoD will discuss both these motions with the HOA attorney. We’ll provide their opinions/recommendations when available. 3. There were several discussions on compliance problems and other neighborhood appearance issues; such as parking cars in front lawns and exterior repairs not completed from hurricane damage two years ago.
a. The listing agents for homes that recently sold or that are currently on the market have specifically mentioned how the exterior appearance of some lots in the neighborhood have adversely impacted listing and sale prices.
b. There will be more information about this in the minutes and other correspondence. In the meantime, we’re asking everyone to review the covenants and ASC guidelines and make any necessary corrections to their property. If you have any questions about a particular requirement, please forward them to the BoD. 4. A motion was made to appoint a Covenants Review Committee (CRC) to review and propose changes to the covenants. a. Six members volunteered for the CRC. We need to appoint a 7th member (who currently resides in the neighborhood and can attend occasional committee meetings) so that the committee can have a simple majority vote on all proposals/recommendations. If you’re interested in serving on the CRC, please contact the BoD. b. As required by the by-laws, the BoD will provide appointment letters and a charter for the CRC. The CRC’s purpose will be to propose changes. Neither the BoD nor the Covenants Review Committee has the authority to approve changes to the covenants, so owner participation is essential to making any changes. Those proposals will be reviewed by the HOA attorney and then must be approved by 90% of the membership before taking effect.
c. Once the CRC appointments and charter are completed, points of contact for the committee will be distributed. If you have any recommendations for changes, please forward them to the Covenants Review Committee or to the BoD until the charter is issued.
5. There was a motion made to provide owners with a “parking permit” to be displayed on vehicles while parked at the boat ramp.
a. Once a design has been determined and the permits have been acquired or printed, they will be distributed to members who have completed an “Application for Boat Ramp Access and Parking Permit – Appendix C” as per Resolution 14-01. If you have not completed and submitted an Appendix C, please do so.
b. We’ll delay changing the gate code or implementing the towing procedure until the new parking permits are distributed.
c. We’ll also likely need to update Resolution 14-01 to indicate that the permit will need to be prominently displayed while parking at the ramp and that the permit color changed on a regular basis to prevent misuse. Any changes to Resolution 14-01 will be distributed to the HOA members for the required comment period as Resolution 19-01 requires.
6. We had a successful election with the required 60% quorum
a. Barbie Shedd was elected to the BoD. Barbie is a long-time resident of Bohicket Landing, a former Board member, and a founding member of the HOA. Terri Reynolds was elected to another term as a Director. Terri is also a long time resident and serves on the Architectural Standards Committee. They’ve both done excellent jobs in the past and it’s good to have their experience added to the Board.
b. Sometime in September, the newly elected Board will meet for the first time and elect the new association officers (President, Vice President, Secretary, etc.) as required by the Bylaws.
There were other discussions/issues at the meeting and I will try to ensure they are captured in the minutes that will be published in the next week or so. In the meantime, if you have a particular discussion or issue you want to be sure is included, please forward that information to the BoD.
Thanks again for your participation and, as always, if you have any questions or comments, please let me know.
For the Board of Directors, Mark Little
All: Thanks to everyone who attended Saturday’s meeting or submitted a proxy. Your participation allowed us to conduct a successful meeting and election. The Board of Directors (BoD) will publish and distribute meeting minutes that provide more details about the discussions, motions, and other actions from the meeting, but some of the key points are outlined below: 1. The budget was approved, as proposed, with one exception.
a. The funds ($4,500) approved in the 2019-2020 budget and earmarked for Phase I updates of the Boat Ramp Improvements were redistributed, by a majority vote present, to the Reserve Fund and earmarked for any potential storm water repairs. b. As per the budget proposal, the BoD estimated $20,000.00 for storm water repairs over 7 years, so we have currently $2857.14 in reserve funds (see budget line item D17 and Note 10 on the 2020 - 2021 budget) plus $3,600.00 (see budget line item D15 and Note 8) for the civil engineer evaluation.
c. That gives us a total on hand amount of $10,957.14 that we could pay for any urgent repairs, if the HOA is found to be liable for them by the NC Department of Environmental Quality (DEQ).
d. We also discussed the need to raise assessments/dues next year. There was no increase this year, but there will need to be one for the next several years to cover expected budget shortfalls. See Page 4 of the budget for projected dues increases and shortfalls. As a reminder, the members will have the opportunity to approve/reject any increase during the budget approval process each year. 2. Motions were made to ask the HOA attorney about the possibility of taking legal action against C&N Developers for not bringing the storm water permits up to code as required in the boat ramp settlement. A motion was also made to determine if a bond was posted by the developer during the storm water permit application.
a. The BoD will discuss both these motions with the HOA attorney. We’ll provide their opinions/recommendations when available. 3. There were several discussions on compliance problems and other neighborhood appearance issues; such as parking cars in front lawns and exterior repairs not completed from hurricane damage two years ago.
a. The listing agents for homes that recently sold or that are currently on the market have specifically mentioned how the exterior appearance of some lots in the neighborhood have adversely impacted listing and sale prices.
b. There will be more information about this in the minutes and other correspondence. In the meantime, we’re asking everyone to review the covenants and ASC guidelines and make any necessary corrections to their property. If you have any questions about a particular requirement, please forward them to the BoD. 4. A motion was made to appoint a Covenants Review Committee (CRC) to review and propose changes to the covenants. a. Six members volunteered for the CRC. We need to appoint a 7th member (who currently resides in the neighborhood and can attend occasional committee meetings) so that the committee can have a simple majority vote on all proposals/recommendations. If you’re interested in serving on the CRC, please contact the BoD. b. As required by the by-laws, the BoD will provide appointment letters and a charter for the CRC. The CRC’s purpose will be to propose changes. Neither the BoD nor the Covenants Review Committee has the authority to approve changes to the covenants, so owner participation is essential to making any changes. Those proposals will be reviewed by the HOA attorney and then must be approved by 90% of the membership before taking effect.
c. Once the CRC appointments and charter are completed, points of contact for the committee will be distributed. If you have any recommendations for changes, please forward them to the Covenants Review Committee or to the BoD until the charter is issued.
5. There was a motion made to provide owners with a “parking permit” to be displayed on vehicles while parked at the boat ramp.
a. Once a design has been determined and the permits have been acquired or printed, they will be distributed to members who have completed an “Application for Boat Ramp Access and Parking Permit – Appendix C” as per Resolution 14-01. If you have not completed and submitted an Appendix C, please do so.
b. We’ll delay changing the gate code or implementing the towing procedure until the new parking permits are distributed.
c. We’ll also likely need to update Resolution 14-01 to indicate that the permit will need to be prominently displayed while parking at the ramp and that the permit color changed on a regular basis to prevent misuse. Any changes to Resolution 14-01 will be distributed to the HOA members for the required comment period as Resolution 19-01 requires.
6. We had a successful election with the required 60% quorum
a. Barbie Shedd was elected to the BoD. Barbie is a long-time resident of Bohicket Landing, a former Board member, and a founding member of the HOA. Terri Reynolds was elected to another term as a Director. Terri is also a long time resident and serves on the Architectural Standards Committee. They’ve both done excellent jobs in the past and it’s good to have their experience added to the Board.
b. Sometime in September, the newly elected Board will meet for the first time and elect the new association officers (President, Vice President, Secretary, etc.) as required by the Bylaws.
There were other discussions/issues at the meeting and I will try to ensure they are captured in the minutes that will be published in the next week or so. In the meantime, if you have a particular discussion or issue you want to be sure is included, please forward that information to the BoD.
Thanks again for your participation and, as always, if you have any questions or comments, please let me know.
For the Board of Directors, Mark Little
2020 Members Meeting Location Change
2020 Members Meeting Location Change
Post date: 16 AUG 2020 8:45:00 AM
All:
Based on the responses we received to the email on 8 AUG 20, we’ll hold the meeting as planned for Saturday 22 AUG 20 at 9:30 AM, but move the location from the Swansboro Recreation Center to outdoors at the Boat Ramp.
Attached is the agenda, budget, and a few other items we’ll be discussing. We’ll have a few copies at the meeting, but we won’t have access to the copy machine and overhead projector that we intended to use at the recreation center, so please print and bring copies for your use.
The election ballots will be distributed at the meeting. You can download copies of the covenants, bylaws, and other HOA documents at the resource center on the Bohicket Landing HOA website (www.bohicketlanding.com).
To those who responded that they could not attend, thank you for submitting a proxy letter. If you’re not attending and have not yet submitted a proxy letter, please complete and submit one so that someone may speak and vote on your behalf.
If you’re attending, please remember to bring a lawn chair, sunscreen, bug spray, etc.. We’ll open the boat ramp gate around 0900 and leave it unlocked until after the meeting. We’ll have a cooler with some bottled water and a small canopy tent. We’ll also try to arrange the area so that those attending are in the shade.
In case of bad weather, we’ll post a notice at the gate and either reschedule or move the meeting indoors depending on the number of people attending.
Thanks again for your patience and understanding with the numerous changes to the meeting date and location. I hope to see you all at the meeting. In the meantime, if you have any questions or concerns, please do not hesitate to contact me or another member of the Board.
For the Board of DirectorsMark Little
Address correspondence to:Bohicket Landing Homeowners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.comA copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
All:
Based on the responses we received to the email on 8 AUG 20, we’ll hold the meeting as planned for Saturday 22 AUG 20 at 9:30 AM, but move the location from the Swansboro Recreation Center to outdoors at the Boat Ramp.
Attached is the agenda, budget, and a few other items we’ll be discussing. We’ll have a few copies at the meeting, but we won’t have access to the copy machine and overhead projector that we intended to use at the recreation center, so please print and bring copies for your use.
The election ballots will be distributed at the meeting. You can download copies of the covenants, bylaws, and other HOA documents at the resource center on the Bohicket Landing HOA website (www.bohicketlanding.com).
To those who responded that they could not attend, thank you for submitting a proxy letter. If you’re not attending and have not yet submitted a proxy letter, please complete and submit one so that someone may speak and vote on your behalf.
If you’re attending, please remember to bring a lawn chair, sunscreen, bug spray, etc.. We’ll open the boat ramp gate around 0900 and leave it unlocked until after the meeting. We’ll have a cooler with some bottled water and a small canopy tent. We’ll also try to arrange the area so that those attending are in the shade.
In case of bad weather, we’ll post a notice at the gate and either reschedule or move the meeting indoors depending on the number of people attending.
Thanks again for your patience and understanding with the numerous changes to the meeting date and location. I hope to see you all at the meeting. In the meantime, if you have any questions or concerns, please do not hesitate to contact me or another member of the Board.
For the Board of DirectorsMark Little
Address correspondence to:Bohicket Landing Homeowners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.comA copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Members Meeting and other HOA Updates for AUG 2020 (as posted on the front page from 6 AUG 20)
Members Meeting and other HOA Updates for AUG 2020 (as posted on the front page from 6 AUG 20)
Posted: 16 Aug 2020 12:49:37 PM
To all HOA members.
I hope this notice finds you and your families well and safe. The following are some updates that were intended for discussion at the annual meeting, but due to the NC governor continuing COVID 19 restrictions for another 5 weeks and some other recent events, we need your input and to take some action before the meeting.
1. We’ve recently had several new owners & families move in, so please welcome them when you have a chance.
2. The annual meeting scheduled for 22 AUG 2020 is postponed again. I don’t have much faith that the governor will lift the restrictions in five weeks, so we should consider other options, such as an outdoor or virtual meeting. There is some HOA business, such as the board election and budget decision, that can’t be delayed indefinitely.
Please respond to this email if you would attend an outdoor meeting with 25 or less people. For those who could not attend, you could submit a proxy letter (if you’ve not already done so) and someone else could vote and speak on your behalf.
Also please respond if you prefer that we conduct a virtual meeting and email vote on the budget and board vacancies. Your responses will help the BoD decide if we should move forward with different options or wait until the COVID restrictions are lifted to hold the member’s meeting.
3. Annual assessments were due on 30 JUN 20 with a grace period until 31 JUL 20. Late fees and interest began to accrue on 01 AUG 20. Thanks to everyone who has already made payment.
The Board of Directors (BoD) did not receive any requests for payment extensions or payment plans, so overdue notices are being sent to all members who have not paid. If you receive such a notice, please make payment as requested. If you need to request an extension, please contact the BoD as soon as possible, so we can address the issue before any additional late fees or interest is accrued
4. We continue to have unauthorized persons accessing the HOA boat ramp. This is a liability for all HOA members and damage or injury would not be covered by our existing insurance policy. Some of these unauthorized persons were given the gate code by owners, renters, or realtors. Additionally, the gate has been left unlocked by some residents to allow access by persons who do not reside within Bohicket Landing. Plus, some of the property markers and building stakes for our proposed improvements have been moved or damaged. Because of these issues and the potential liability, the gate code will be changed and we’ll be strictly enforcing the boat ramp access and parking rules.
Please refer to Resolution 14-01 (attached) for who is/is not considered an authorized user, who may/may not park vehicles at the boat ramp, and other boat ramp rules. To receive the new gate code or park at the Boat Ramp, please complete the attached application for access and parking permit (Appendix C). If you’ve previously submitted an Appendix C, you do not need to complete a new one. The new gate code will be forwarded to you via email as soon as it is changed.
Persons who access the Boat Ramp and are not listed on the Appendix C may be cited for trespassing and have their vehicle towed. The BoD will be entering a no fee service contract with a local towing service to periodically check the ramp and remove vehicles and trailers, at the owner’s expense, that are not permitted to park at the ramp. This service is expected to begin as soon as the appropriate signage and cameras are in place, so please complete and forward your completed copy of Appendix C as soon as possible.
If you have any questions or concerns, please contact a BoD member. Thanks for your assistance and I look forward to your responses.
For the Board of Directors,Mark Little
Address correspondence to:Bohicket Landing Homeowners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com
A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
To all HOA members.
I hope this notice finds you and your families well and safe. The following are some updates that were intended for discussion at the annual meeting, but due to the NC governor continuing COVID 19 restrictions for another 5 weeks and some other recent events, we need your input and to take some action before the meeting.
1. We’ve recently had several new owners & families move in, so please welcome them when you have a chance.
2. The annual meeting scheduled for 22 AUG 2020 is postponed again. I don’t have much faith that the governor will lift the restrictions in five weeks, so we should consider other options, such as an outdoor or virtual meeting. There is some HOA business, such as the board election and budget decision, that can’t be delayed indefinitely.
Please respond to this email if you would attend an outdoor meeting with 25 or less people. For those who could not attend, you could submit a proxy letter (if you’ve not already done so) and someone else could vote and speak on your behalf.
Also please respond if you prefer that we conduct a virtual meeting and email vote on the budget and board vacancies. Your responses will help the BoD decide if we should move forward with different options or wait until the COVID restrictions are lifted to hold the member’s meeting.
3. Annual assessments were due on 30 JUN 20 with a grace period until 31 JUL 20. Late fees and interest began to accrue on 01 AUG 20. Thanks to everyone who has already made payment.
The Board of Directors (BoD) did not receive any requests for payment extensions or payment plans, so overdue notices are being sent to all members who have not paid. If you receive such a notice, please make payment as requested. If you need to request an extension, please contact the BoD as soon as possible, so we can address the issue before any additional late fees or interest is accrued
4. We continue to have unauthorized persons accessing the HOA boat ramp. This is a liability for all HOA members and damage or injury would not be covered by our existing insurance policy. Some of these unauthorized persons were given the gate code by owners, renters, or realtors. Additionally, the gate has been left unlocked by some residents to allow access by persons who do not reside within Bohicket Landing. Plus, some of the property markers and building stakes for our proposed improvements have been moved or damaged. Because of these issues and the potential liability, the gate code will be changed and we’ll be strictly enforcing the boat ramp access and parking rules.
Please refer to Resolution 14-01 (attached) for who is/is not considered an authorized user, who may/may not park vehicles at the boat ramp, and other boat ramp rules. To receive the new gate code or park at the Boat Ramp, please complete the attached application for access and parking permit (Appendix C). If you’ve previously submitted an Appendix C, you do not need to complete a new one. The new gate code will be forwarded to you via email as soon as it is changed.
Persons who access the Boat Ramp and are not listed on the Appendix C may be cited for trespassing and have their vehicle towed. The BoD will be entering a no fee service contract with a local towing service to periodically check the ramp and remove vehicles and trailers, at the owner’s expense, that are not permitted to park at the ramp. This service is expected to begin as soon as the appropriate signage and cameras are in place, so please complete and forward your completed copy of Appendix C as soon as possible.
If you have any questions or concerns, please contact a BoD member. Thanks for your assistance and I look forward to your responses.
For the Board of Directors,Mark Little
Address correspondence to:Bohicket Landing Homeowners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com
A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Second Date Change for Bohicket Landing HOA Annual Meeting (as posted on the front page from 5 JUL 20)
Second Date Change for Bohicket Landing HOA Annual Meeting (as posted on the front page from 5 JUL 20)
Post date: Aug 8, 2020 12:33:52 PM
To All Bohicket Landing HOA Members:
I hope everyone had a safe and enjoyable Independence Day weekend.
Due to the NC governor extending the restrictions on gatherings in excess of 10 people indoors, we need to reschedule the HOA Annual Member’s Meeting again. The meeting is now rescheduled for 22 AUG 20 at 9:30 to 11:30 AM at the classroom in the Swansboro Recreation Center (830 Main Str Extension). I apologize for rescheduling again, but to ensure we don’t put anyone’s health at risk and to ensure everyone has the opportunity to attend who might not want to violate the governor’s order, we don’t have many options at this point.
There has been no change to the agenda for the meeting, but I’ve attached a copy with the new meeting date for your convenience. If you have an agenda item that you would like to discuss, please forward that information to the Secretary of the HOA.
If you’re unable to attend the rescheduled meeting, please consider submitting a Proxy Appointment Letter (also attached) so that someone may vote or speak on your behalf. Completed Proxy Appointment Letters may be mailed to the HOA’s business address listed at the bottom of this notice, filed in person with the Secretary of the HOA, Nicole Freres, or signed electronically and emailed to the HOA email address (hoa@bohicketlanding.com).
If you’ve already submitted a Proxy Appointment Letter for the old meeting dates, you do not need to submit a new one. Your appointment letter will still be valid for the new meeting, unless you want to cancel it and attend the new meeting in person.
The HOA new fiscal year began on 01 JUL 20. Until we can hold the member’s meeting and vote on the proposed budget for FY 2020 – 2021, the Board of Directors (BoD) will use the budget from last year in order to pay our re-occurring expenses (electric, P.O. Box rental, etc.). When the new budget is approved by the members, the BoD will make any adjustments that are a result of that vote.
The annual assessments were due on 30 JUN 2020. Thank you to those members who have already paid the assessment in full ($220.00). I know some members we’re waiting to pay in person at the meeting, but if you’ve not yet paid the assessment, please due so before 30 JUL 20. Interest and late charges begin to accrue on 01 AUG 20 on any unpaid assessments.
As we’ve noted in several emails and letters, the BoD understands that some of our members may be experiencing financial hardship due to the COVID-19 restrictions. The BoD is willing to offer payment plans, extend due dates, and waive any interest and late fees for those members that may have issues paying the full amount. If you need additional time or need to make some sort of payment plan, please notify a BoD member. If other arrangements are not made by 01 AUG 20, a final notice will be sent as required by the association by-laws.
Thank you again for your patience with this latest rescheduling and if you have any questions or concerns, please contact do not hesitate to contact me or another BoD member.
For the Board of Directors,Mark Little
Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com
A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
To All Bohicket Landing HOA Members:
I hope everyone had a safe and enjoyable Independence Day weekend.
Due to the NC governor extending the restrictions on gatherings in excess of 10 people indoors, we need to reschedule the HOA Annual Member’s Meeting again. The meeting is now rescheduled for 22 AUG 20 at 9:30 to 11:30 AM at the classroom in the Swansboro Recreation Center (830 Main Str Extension). I apologize for rescheduling again, but to ensure we don’t put anyone’s health at risk and to ensure everyone has the opportunity to attend who might not want to violate the governor’s order, we don’t have many options at this point.
There has been no change to the agenda for the meeting, but I’ve attached a copy with the new meeting date for your convenience. If you have an agenda item that you would like to discuss, please forward that information to the Secretary of the HOA.
If you’re unable to attend the rescheduled meeting, please consider submitting a Proxy Appointment Letter (also attached) so that someone may vote or speak on your behalf. Completed Proxy Appointment Letters may be mailed to the HOA’s business address listed at the bottom of this notice, filed in person with the Secretary of the HOA, Nicole Freres, or signed electronically and emailed to the HOA email address (hoa@bohicketlanding.com).
If you’ve already submitted a Proxy Appointment Letter for the old meeting dates, you do not need to submit a new one. Your appointment letter will still be valid for the new meeting, unless you want to cancel it and attend the new meeting in person.
The HOA new fiscal year began on 01 JUL 20. Until we can hold the member’s meeting and vote on the proposed budget for FY 2020 – 2021, the Board of Directors (BoD) will use the budget from last year in order to pay our re-occurring expenses (electric, P.O. Box rental, etc.). When the new budget is approved by the members, the BoD will make any adjustments that are a result of that vote.
The annual assessments were due on 30 JUN 2020. Thank you to those members who have already paid the assessment in full ($220.00). I know some members we’re waiting to pay in person at the meeting, but if you’ve not yet paid the assessment, please due so before 30 JUL 20. Interest and late charges begin to accrue on 01 AUG 20 on any unpaid assessments.
As we’ve noted in several emails and letters, the BoD understands that some of our members may be experiencing financial hardship due to the COVID-19 restrictions. The BoD is willing to offer payment plans, extend due dates, and waive any interest and late fees for those members that may have issues paying the full amount. If you need additional time or need to make some sort of payment plan, please notify a BoD member. If other arrangements are not made by 01 AUG 20, a final notice will be sent as required by the association by-laws.
Thank you again for your patience with this latest rescheduling and if you have any questions or concerns, please contact do not hesitate to contact me or another BoD member.
For the Board of Directors,Mark Little
Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com
A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Date Change for HOA Annual Meeting (as posted on the front page from 07 JUN 20)
Date Change for HOA Annual Meeting (as posted on the front page from 07 JUN 20)
Post date: Jul 5, 2020 5:26:41 PM
All:
I hope everyone is doing well. With the NC governor’s lock down orders still prohibiting the gathering of more than 10 people indoors or 25 outdoors, we need to reschedule the Bohicket Landing HOA Annual Members’ Meeting. The governor’s order is set to expire at the end of JUNE, so we’ve rescheduled the meeting for 11 JUL 20.
The meeting will still be held in the classroom at the Swansboro Recreation Center (830 Main St Extension) on 11 JUL 20 from 9:30 AM to 11:30 AM. There has been no change to the agenda for the meeting, but I’ve attached a copy with the new meeting date for your convenience. If you have an agenda item that you would like to discuss, please forward that information to the Secretary of the HOA.
If you cannot attend the meeting and want to designate someone else to be present and vote or discuss issues on your behalf, please complete the attached Proxy Appointment Letter and sign and date it. Completed Proxy Appointment Letters may be mailed to the HOA’s business address listed at the bottom of this notice, filed in person with the Secretary of the HOA, Nicole Freres, or signed electronically and emailed to the HOA email address (hoa@bohicketlanding.com).
If you’ve already submitted a Proxy Appointment Letter for the old meeting date, you do not need to submit a new one. Your appointment letter will still be valid for the new meeting, unless you want to cancel it and attend the new meeting in person.
I apologize for rescheduling but these things are beyond our control. The Board of Directors hopes the new date will be convenient for as many members as possible. We look forward to seeing you on 11 JUL 20 and in the meantime, if you have any questions, please contact me or another Board member.
For the Board of Directors,Mark Little
Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com
A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
All:
I hope everyone is doing well. With the NC governor’s lock down orders still prohibiting the gathering of more than 10 people indoors or 25 outdoors, we need to reschedule the Bohicket Landing HOA Annual Members’ Meeting. The governor’s order is set to expire at the end of JUNE, so we’ve rescheduled the meeting for 11 JUL 20.
The meeting will still be held in the classroom at the Swansboro Recreation Center (830 Main St Extension) on 11 JUL 20 from 9:30 AM to 11:30 AM. There has been no change to the agenda for the meeting, but I’ve attached a copy with the new meeting date for your convenience. If you have an agenda item that you would like to discuss, please forward that information to the Secretary of the HOA.
If you cannot attend the meeting and want to designate someone else to be present and vote or discuss issues on your behalf, please complete the attached Proxy Appointment Letter and sign and date it. Completed Proxy Appointment Letters may be mailed to the HOA’s business address listed at the bottom of this notice, filed in person with the Secretary of the HOA, Nicole Freres, or signed electronically and emailed to the HOA email address (hoa@bohicketlanding.com).
If you’ve already submitted a Proxy Appointment Letter for the old meeting date, you do not need to submit a new one. Your appointment letter will still be valid for the new meeting, unless you want to cancel it and attend the new meeting in person.
I apologize for rescheduling but these things are beyond our control. The Board of Directors hopes the new date will be convenient for as many members as possible. We look forward to seeing you on 11 JUL 20 and in the meantime, if you have any questions, please contact me or another Board member.
For the Board of Directors,Mark Little
Address correspondence to:Bohicket Landing Home Owners AssociationP.O. Box 238Swansboro, NC 28584Email: hoa@bohicketlanding.comWebsite: www.bohicketlanding.com
A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Annual Meeting of Bohicket Landing HOA (as posted on the front page from 18 May 20)
Annual Meeting of Bohicket Landing HOA (as posted on the front page from 18 May 20)
Post date: Jun 7, 2020 11:35:43 AM
Dear Owner:
As outlined in the members’ notice dated 07 MAY 2020, please be advised that the annual meeting of the BOHICKET LANDING HOMEOWNERS ASSOCIATION (HOA) will take place on Saturday, 20 JUN 2019 from 9:30 AM - 11:30 AM in the classroom at the Swansboro Recreational Center (830 Main Street Ext.) in Swansboro, NC.
The only business to be transacted at the HOA annual meeting is: (1) Any open Old Business; (2) New Business as outlined in the meeting agenda; (3) Ratification of the 2020-2021 Budget, and; (4) the Election of two positions for the Board of Directors. A meeting agenda is attached to this notice as Enclosure (1) and can be downloaded from the Resource Center page on the HOA website (www.bohicketlanding.com).
Per section 3.4 of the HOA By-Laws, any other matter that a member wishes to discuss must be submitted to the Secretary of the HOA. Time permitting, this matter may be added to the annual meeting agenda. Otherwise, the Secretary will schedule a discussion on the matter at the next Board of Directors (BoD) meeting or a Member’s Special Meeting will be scheduled if required.
Pursuant to NCGS 47F-3-103 (c), included as Enclosure (2) is the budget proposal for the 2020-2021 year. The budget may be, by law, ratified without a quorum. Per section 4.5.(n) of the HOA By-Laws, the budget is considered ratified unless a majority of the members present at the meeting rejects the budget.
Also included as Enclosure (3) is a Proxy Appointment Letter. Anyone who cannot attend the annual meeting may designate a proxy to vote on their behalf (per section 2.8 of the HOA By-Laws).
- If you can not attend the meeting and want to designate someone else to be present and vote on your behalf, please complete the enclosed Proxy Letter and sign and date it. Completed Proxy Appointment Letters may be mailed to the HOA’s business address listed at the bottom of this notice, filed in person with the Secretary of the HOA, Nicole Freres, or signed electronically and emailed to the HOA email address (hoa@bohicketlanding.com).
Ballots for the election will be distributed at the meeting following the final call for nominations from the floor.
The BoD sincerely hopes that the date of 20 JUN 2020 at 9:30 A.M. will be convenient for all owners. We are also equally sure that the date will not be convenient for some, but it is simply impossible to choose a date which would be satisfactory for all members. If you can not attend, please be sure to forward your Proxy Letter (if you want to designate someone to be present at the meeting and vote on your behalf) prior to the meeting.
We look forward to seeing each of you at the meeting and will be glad to answer any questions you may have about the agenda topics at that time.
For the Board of Directors,Mark Little
A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Dear Owner:
As outlined in the members’ notice dated 07 MAY 2020, please be advised that the annual meeting of the BOHICKET LANDING HOMEOWNERS ASSOCIATION (HOA) will take place on Saturday, 20 JUN 2019 from 9:30 AM - 11:30 AM in the classroom at the Swansboro Recreational Center (830 Main Street Ext.) in Swansboro, NC.
The only business to be transacted at the HOA annual meeting is: (1) Any open Old Business; (2) New Business as outlined in the meeting agenda; (3) Ratification of the 2020-2021 Budget, and; (4) the Election of two positions for the Board of Directors. A meeting agenda is attached to this notice as Enclosure (1) and can be downloaded from the Resource Center page on the HOA website (www.bohicketlanding.com).
Per section 3.4 of the HOA By-Laws, any other matter that a member wishes to discuss must be submitted to the Secretary of the HOA. Time permitting, this matter may be added to the annual meeting agenda. Otherwise, the Secretary will schedule a discussion on the matter at the next Board of Directors (BoD) meeting or a Member’s Special Meeting will be scheduled if required.
Pursuant to NCGS 47F-3-103 (c), included as Enclosure (2) is the budget proposal for the 2020-2021 year. The budget may be, by law, ratified without a quorum. Per section 4.5.(n) of the HOA By-Laws, the budget is considered ratified unless a majority of the members present at the meeting rejects the budget.
Also included as Enclosure (3) is a Proxy Appointment Letter. Anyone who cannot attend the annual meeting may designate a proxy to vote on their behalf (per section 2.8 of the HOA By-Laws).
- If you can not attend the meeting and want to designate someone else to be present and vote on your behalf, please complete the enclosed Proxy Letter and sign and date it. Completed Proxy Appointment Letters may be mailed to the HOA’s business address listed at the bottom of this notice, filed in person with the Secretary of the HOA, Nicole Freres, or signed electronically and emailed to the HOA email address (hoa@bohicketlanding.com).
Ballots for the election will be distributed at the meeting following the final call for nominations from the floor.
The BoD sincerely hopes that the date of 20 JUN 2020 at 9:30 A.M. will be convenient for all owners. We are also equally sure that the date will not be convenient for some, but it is simply impossible to choose a date which would be satisfactory for all members. If you can not attend, please be sure to forward your Proxy Letter (if you want to designate someone to be present at the meeting and vote on your behalf) prior to the meeting.
We look forward to seeing each of you at the meeting and will be glad to answer any questions you may have about the agenda topics at that time.
For the Board of Directors,Mark Little
A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
FY 2020-2021 HOA Assessment
FY 2020-2021 HOA Assessment
Post date: May 29, 2020 12:00:47 AM
To all members:
I hope everyone is doing well. Please see attached notice for the 2020-2021 Bohicket Landing HOA assessment (“dues”). This year’s assessment is unchanged from last years at $220.00.
The assessment is due on 30 JUN 20. Assessments not paid by 30 JUL 20 are subject to late fees of 20.00 per month and 10% interest as allowed by the association by-laws and NC general statues. However, we understand some of our fellow members may have financial issues that resulted from the COVID-19 lockdown. Please let the Board of Directors (BoD), know if you need additional time or need to make some sort of payment arrangement this year. For those of you that are able to pay the assessment with no issues, please do so.
As required by NC law, I’ll be placing a copy of this notice in U.S. Postal service as well, so you should receive a hard copy in the next few days. It will also be posted to the HOA website in the announcement section (www.bohicketlanding.com).
On another topic, as per the NC governor’s phase 2 COVID-19 plan, gatherings of more than 10 people are not permitted in public places. Unless the governor opens up the state to phase 3 in the next few weeks, we may need to change the date of the annual meeting that is planned for 20 JUN 20. We’ll make a decision on that sometime after 5 JUN 20 to allow everyone a couple of weeks to alter their plans if need be. If you have any suggestions, please forward them to the BoD.
Thanks again and please let myself or another BoD member know if you have questions.
For the Board of Directors,Mark Little
To all members:
I hope everyone is doing well. Please see attached notice for the 2020-2021 Bohicket Landing HOA assessment (“dues”). This year’s assessment is unchanged from last years at $220.00.
The assessment is due on 30 JUN 20. Assessments not paid by 30 JUL 20 are subject to late fees of 20.00 per month and 10% interest as allowed by the association by-laws and NC general statues. However, we understand some of our fellow members may have financial issues that resulted from the COVID-19 lockdown. Please let the Board of Directors (BoD), know if you need additional time or need to make some sort of payment arrangement this year. For those of you that are able to pay the assessment with no issues, please do so.
As required by NC law, I’ll be placing a copy of this notice in U.S. Postal service as well, so you should receive a hard copy in the next few days. It will also be posted to the HOA website in the announcement section (www.bohicketlanding.com).
On another topic, as per the NC governor’s phase 2 COVID-19 plan, gatherings of more than 10 people are not permitted in public places. Unless the governor opens up the state to phase 3 in the next few weeks, we may need to change the date of the annual meeting that is planned for 20 JUN 20. We’ll make a decision on that sometime after 5 JUN 20 to allow everyone a couple of weeks to alter their plans if need be. If you have any suggestions, please forward them to the BoD.
Thanks again and please let myself or another BoD member know if you have questions.
For the Board of Directors,Mark Little
Attorney Formal Response and Other Updates (as posted from the front page on 03 MAY 20)
Attorney Formal Response and Other Updates (as posted from the front page on 03 MAY 20)
Post date: May 19, 2020 2:20:07 AM
To All Members:
I hope this notice finds everyone in good health and doing well. I apologize again for another lengthy update, but there are a few topics that the Board of Directors (BoD) needs to inform the members about.
1. HOA AUTHORITY: As mentioned in our last email, attached is the formal summation from the HOA’s current attorney in regards to the members and BoD authority. In that document, the attorney clearly spells out that the original declarations are in effect, that the amendment from 2006 is NOT valid, and that the developer relinquished all authority in the HOA to the Owners or BoD during the settlement from 2012. If you have questions about this summation, please forward them to the BoD.
As we also mentioned in last email, the BoD considers this issued closed. If the BoD has to continue to use the HOA’s limited funds to dispute or clarify this issue to individual member(s), then the BoD may levy a special assessment against the specific lot(s) to recoup those funds as is allowed by Article 7 of the covenants. I don’t expect this will resolve the issue with the owner in question, as he has indicated “court will be the final answer” but if there are any changes in this situation, the BoD will notify all members, except where may be client-attorney privileged.
2. CONTRACTS AND SERVICE AGREEMENTS: The owner that claimed that the HOA was invalid is now also claiming the HOA is overpaying for services and questioning the legality of any current contract or agreements. The BoD is authorized to enter into contacts or services on behalf of the HOA in accordance with NC General Statue (GS) 47F (the Planned Community Act), NC GS 55A (the NC Non-Profit Corporation Act), and the Article 4.5 of the HOA ByLaws. This includes entering into legal proceedings when necessary to defend the majority of the HOA’s interests.
If you weren’t a member last year or present at that annual meeting, the HOA has six active contacts/service agreements; (1) attorney representation with Mewborn & DeSelms, (2) landscape maintenance with H&H Landscape, (3) electrical service for the front sign with Duke Energy, (4) new electrical service and installation of street lights for the boat ramp improvements with Duke Energy, (5) tax preparation with Peters, Thompson & Christian PA, and (6) post office box rental with the US Postal Service. The above agreements were approved and funded by the HOA members at the annual meeting held on 8 JUN 2019. The BoD did underestimate the attorney costs in the 2019-2020 budget by several thousand dollars, but that was because we did not anticipate having to disprove any false claims.
Before the BoD enters into any new contracts or service agreements for fiscal year 2020-2021, the HOA members will again have the opportunity to review and vote on any agreement during the budget approval process at the upcoming annual meeting. The BoD is also required by NC law to exercise due diligence before committing to or renewing any contract or service agreement. For example, the BoD received at least three bids from different contractors while researching a landscape services agreement. The BoD president at that time also contacted several more companies that did not submit bids or return his queries.
The landscape service agreement has never increased in price since it was first signed in AUG 2016. The BoD also occasionally solicits proposals from other contractors to ensure that the current charges are competitive. Of the other landscape proposals received so far for FY 2020-2021, the current contractor’s bid is still the lowest cost.
3. BOARD MEETINGS: This same owner is also implying that BoD meetings are being held in secret and that the BoD has not been forthcoming in HOA business. If you’ve ever read one of my long emails or the announcements on the HOA website (www.bohicketlanding.com), I think we’ll all agree that is also not true.
All BoD actions are posted to the HOA website or in other association records, such as this notice. All BoD meetings are open to all members, except in cases where the BoD may discuss another member’s personal information (i.e., overdue assessments, compliance issues, etc.). To protect a member’s privacy, the BoD will conduct those types of discussions in private. As a small association, with limited business, we hold BoD meetings as needed and usually on short notice. The BoD is not required to provide HOA members with advance notice of any BoD meetings. However, if a member wishes to attend a BoD meeting, he or she can request to be notified of the time/place of the next meeting. We’ll do our best to accommodate anyone’s schedule who wishes to attend.
4. ASC APPOINTMENTS AND AMENDMENT TO ASC GUIDELINES: We had 6 owners that volunteered to fill the Architectural Standards Committee (ASC) vacancies announced in the notice of 5 APR 2020. The BoD appointed four new ASC members. The four new ASC members are Jack Tolman, John Essig, Mark Freres, and Toni Little. Teresa Reynolds continues her appointment as the fifth member. At their first opportunity, the ASC will meet and elect a chairperson. Their next order of business will be to incorporate the changes to the ASC Guidelines (Resolution 15-01) that were recommended by the HOA attorney. Once completed, the updated ASC guidelines will be forwarded to all members.
5. AMENDMENT TO FENCE RULES GREATER THAN 4 FEET IN HEIGHT: Along with the changes to the ASC guidelines, the HOA attorney recommended changes to the rules that pertain to fences greater than 4 feet in height (Resolution 19-02). The BoD will forward these changes to all members, once the attorney ensures his recommendations were incorporated correctly.
6. AMENDMENT TO BOAT RAMP RULES: The BoD drafted and submitted an amendment to the Boat Ramp Rules (Resolution 14-01) on 01 MAR 2020. These changes were submitted to all members for comment and review as required by Resolution 19-01 (Adoption of Policies, Rules, Special Assessments…etc.). There were no member comments or objections received for the amendment and the comment period expired on 07 MAR 20. The BoD expects to hold a meeting to vote on the adoption of the amendment in the next couple of weeks. If adopted, an updated copy of Resolution 14-01 will be forwarded to all members as is required by the ByLaws.
7. ANNUAL MEETING: There still isn’t a firm date for the annual member’s meeting, but the intent is to have the meeting in JUN or JUL if conditions permit. I’m hoping we’ll have more attendance than in past meetings and, depending on the costs, the BoD may ask the association attorney to attend and to answer any member questions. The BoD will mail a notice 30 - 60 days in advance of the meeting as is required by the HOA ByLaws.
8. BoD ELECTIONS: As noted in the email from 21 MAR 2020, the HOA members will also be voting for two vacating BoD positions at the annual meeting. There are already a few nominations for those positions, but if you’re interested in serving on the BoD or would like to nominate yourself or someone else for a BoD position, please forward that information to the BoD.
As always if you have questions, please do not hesitate to contact me or another BoD member. Stay safe and thank you for your time.
For the Board of Directors,Mark Little
A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
To All Members:
I hope this notice finds everyone in good health and doing well. I apologize again for another lengthy update, but there are a few topics that the Board of Directors (BoD) needs to inform the members about.
1. HOA AUTHORITY: As mentioned in our last email, attached is the formal summation from the HOA’s current attorney in regards to the members and BoD authority. In that document, the attorney clearly spells out that the original declarations are in effect, that the amendment from 2006 is NOT valid, and that the developer relinquished all authority in the HOA to the Owners or BoD during the settlement from 2012. If you have questions about this summation, please forward them to the BoD.
As we also mentioned in last email, the BoD considers this issued closed. If the BoD has to continue to use the HOA’s limited funds to dispute or clarify this issue to individual member(s), then the BoD may levy a special assessment against the specific lot(s) to recoup those funds as is allowed by Article 7 of the covenants. I don’t expect this will resolve the issue with the owner in question, as he has indicated “court will be the final answer” but if there are any changes in this situation, the BoD will notify all members, except where may be client-attorney privileged.
2. CONTRACTS AND SERVICE AGREEMENTS: The owner that claimed that the HOA was invalid is now also claiming the HOA is overpaying for services and questioning the legality of any current contract or agreements. The BoD is authorized to enter into contacts or services on behalf of the HOA in accordance with NC General Statue (GS) 47F (the Planned Community Act), NC GS 55A (the NC Non-Profit Corporation Act), and the Article 4.5 of the HOA ByLaws. This includes entering into legal proceedings when necessary to defend the majority of the HOA’s interests.
If you weren’t a member last year or present at that annual meeting, the HOA has six active contacts/service agreements; (1) attorney representation with Mewborn & DeSelms, (2) landscape maintenance with H&H Landscape, (3) electrical service for the front sign with Duke Energy, (4) new electrical service and installation of street lights for the boat ramp improvements with Duke Energy, (5) tax preparation with Peters, Thompson & Christian PA, and (6) post office box rental with the US Postal Service. The above agreements were approved and funded by the HOA members at the annual meeting held on 8 JUN 2019. The BoD did underestimate the attorney costs in the 2019-2020 budget by several thousand dollars, but that was because we did not anticipate having to disprove any false claims.
Before the BoD enters into any new contracts or service agreements for fiscal year 2020-2021, the HOA members will again have the opportunity to review and vote on any agreement during the budget approval process at the upcoming annual meeting. The BoD is also required by NC law to exercise due diligence before committing to or renewing any contract or service agreement. For example, the BoD received at least three bids from different contractors while researching a landscape services agreement. The BoD president at that time also contacted several more companies that did not submit bids or return his queries.
The landscape service agreement has never increased in price since it was first signed in AUG 2016. The BoD also occasionally solicits proposals from other contractors to ensure that the current charges are competitive. Of the other landscape proposals received so far for FY 2020-2021, the current contractor’s bid is still the lowest cost.
3. BOARD MEETINGS: This same owner is also implying that BoD meetings are being held in secret and that the BoD has not been forthcoming in HOA business. If you’ve ever read one of my long emails or the announcements on the HOA website (www.bohicketlanding.com), I think we’ll all agree that is also not true.
All BoD actions are posted to the HOA website or in other association records, such as this notice. All BoD meetings are open to all members, except in cases where the BoD may discuss another member’s personal information (i.e., overdue assessments, compliance issues, etc.). To protect a member’s privacy, the BoD will conduct those types of discussions in private. As a small association, with limited business, we hold BoD meetings as needed and usually on short notice. The BoD is not required to provide HOA members with advance notice of any BoD meetings. However, if a member wishes to attend a BoD meeting, he or she can request to be notified of the time/place of the next meeting. We’ll do our best to accommodate anyone’s schedule who wishes to attend.
4. ASC APPOINTMENTS AND AMENDMENT TO ASC GUIDELINES: We had 6 owners that volunteered to fill the Architectural Standards Committee (ASC) vacancies announced in the notice of 5 APR 2020. The BoD appointed four new ASC members. The four new ASC members are Jack Tolman, John Essig, Mark Freres, and Toni Little. Teresa Reynolds continues her appointment as the fifth member. At their first opportunity, the ASC will meet and elect a chairperson. Their next order of business will be to incorporate the changes to the ASC Guidelines (Resolution 15-01) that were recommended by the HOA attorney. Once completed, the updated ASC guidelines will be forwarded to all members.
5. AMENDMENT TO FENCE RULES GREATER THAN 4 FEET IN HEIGHT: Along with the changes to the ASC guidelines, the HOA attorney recommended changes to the rules that pertain to fences greater than 4 feet in height (Resolution 19-02). The BoD will forward these changes to all members, once the attorney ensures his recommendations were incorporated correctly.
6. AMENDMENT TO BOAT RAMP RULES: The BoD drafted and submitted an amendment to the Boat Ramp Rules (Resolution 14-01) on 01 MAR 2020. These changes were submitted to all members for comment and review as required by Resolution 19-01 (Adoption of Policies, Rules, Special Assessments…etc.). There were no member comments or objections received for the amendment and the comment period expired on 07 MAR 20. The BoD expects to hold a meeting to vote on the adoption of the amendment in the next couple of weeks. If adopted, an updated copy of Resolution 14-01 will be forwarded to all members as is required by the ByLaws.
7. ANNUAL MEETING: There still isn’t a firm date for the annual member’s meeting, but the intent is to have the meeting in JUN or JUL if conditions permit. I’m hoping we’ll have more attendance than in past meetings and, depending on the costs, the BoD may ask the association attorney to attend and to answer any member questions. The BoD will mail a notice 30 - 60 days in advance of the meeting as is required by the HOA ByLaws.
8. BoD ELECTIONS: As noted in the email from 21 MAR 2020, the HOA members will also be voting for two vacating BoD positions at the annual meeting. There are already a few nominations for those positions, but if you’re interested in serving on the BoD or would like to nominate yourself or someone else for a BoD position, please forward that information to the BoD.
As always if you have questions, please do not hesitate to contact me or another BoD member. Stay safe and thank you for your time.
For the Board of Directors,Mark Little
A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Amendments to Resolutions 15-01 and 19-02
Amendments to Resolutions 15-01 and 19-02
Post date: May 8, 2020 12:28:36 AM
All:
Please see the attached and amended Architectural Standards Guidelines (Resolution 15-01) and the amended Clarification of the Requirements for Fences More Than Four Feet (Resolution 19-02). The changes to both these documents were recommended by the HOA attorney and have been subsequently reviewed by that firm to ensure compliance with the covenants and other HOA governing documents.
For 15-01, the Architectural Standards Committee (ASC) has reviewed and approved the changes as per Article 11.B of the covenants. The most recent changes to 15-01 are identified by change bars in the left margin with red text and it includes an Appendix B to use as the new variance request form.
For 19-02, the BoD has reviewed the changes. The membership now has the opportunity to review and comment on the changes as outlined in the Adoption of Policies, Rules, and Assessments (Resolution 19-01). If you have comments, concerns, recommendations, please submit them, in writing, to the BoD during the 5-day comment period. The most recent changes to 19-02 are also identified by change bars in the left margin and with red text.
Please note the following in regards to 15-01 and 19-02:
a. If you have submitted a recent Application for Review by the ASC – Appendix A, you do not need to submit a new Appendix A. The ASC will evaluate your application and notify you or the BoD if additional information is needed to complete their review. All future Applications for Review by the ASC should use the new Appendix A.
b. If you have already submitted a variance request for a fence taller than 6 foot and it has been approved by the Board of Directors, you do NOT need to submit a new request. The BoD should have forwarded you a copy of your approved variance. If we did not, please let us know and we’ll forward you a copy.
c. If you previously submitted a request for variance and it was denied or rejected by the BoD, then please re-submit a new request using the new Appendix B in 15-01. The BoD will evaluate all re-submitted fence variance requests using the new procedures in 19-02.
d. If you have not submitted a variance for a fence taller than 6 foot in height, an above ground pool, or two or more water craft, recreational vehicles, etc., and you need to do so, then please submit a variance request using the new Appendix B as well.
This email shall service as notice of the proposed changes as required by the articles of 19-01. If additional changes are made following the comment period, those changes (if any) will be forwarded to the membership and posted to the Resource Center on the Bohicket Landing HOA website (www.bohicketlanding.com).
On a different note, it looks as if we’ll try to hold the annual meeting open Saturday, 20 JUN 20 at 0830 to 1130 at the Swansboro Recreation Center if conditions permit. That is still a tentative date, but please try to attend if you’re in the local area.
As always if you have questions or concerns, please contact me or another Board member,
For the Board of Directors,Mark Little
A copy of this notice will be posted to the Announcement Section of the BLHOA website.
All:
Please see the attached and amended Architectural Standards Guidelines (Resolution 15-01) and the amended Clarification of the Requirements for Fences More Than Four Feet (Resolution 19-02). The changes to both these documents were recommended by the HOA attorney and have been subsequently reviewed by that firm to ensure compliance with the covenants and other HOA governing documents.
For 15-01, the Architectural Standards Committee (ASC) has reviewed and approved the changes as per Article 11.B of the covenants. The most recent changes to 15-01 are identified by change bars in the left margin with red text and it includes an Appendix B to use as the new variance request form.
For 19-02, the BoD has reviewed the changes. The membership now has the opportunity to review and comment on the changes as outlined in the Adoption of Policies, Rules, and Assessments (Resolution 19-01). If you have comments, concerns, recommendations, please submit them, in writing, to the BoD during the 5-day comment period. The most recent changes to 19-02 are also identified by change bars in the left margin and with red text.
Please note the following in regards to 15-01 and 19-02:
a. If you have submitted a recent Application for Review by the ASC – Appendix A, you do not need to submit a new Appendix A. The ASC will evaluate your application and notify you or the BoD if additional information is needed to complete their review. All future Applications for Review by the ASC should use the new Appendix A.
b. If you have already submitted a variance request for a fence taller than 6 foot and it has been approved by the Board of Directors, you do NOT need to submit a new request. The BoD should have forwarded you a copy of your approved variance. If we did not, please let us know and we’ll forward you a copy.
c. If you previously submitted a request for variance and it was denied or rejected by the BoD, then please re-submit a new request using the new Appendix B in 15-01. The BoD will evaluate all re-submitted fence variance requests using the new procedures in 19-02.
d. If you have not submitted a variance for a fence taller than 6 foot in height, an above ground pool, or two or more water craft, recreational vehicles, etc., and you need to do so, then please submit a variance request using the new Appendix B as well.
This email shall service as notice of the proposed changes as required by the articles of 19-01. If additional changes are made following the comment period, those changes (if any) will be forwarded to the membership and posted to the Resource Center on the Bohicket Landing HOA website (www.bohicketlanding.com).
On a different note, it looks as if we’ll try to hold the annual meeting open Saturday, 20 JUN 20 at 0830 to 1130 at the Swansboro Recreation Center if conditions permit. That is still a tentative date, but please try to attend if you’re in the local area.
As always if you have questions or concerns, please contact me or another Board member,
For the Board of Directors,Mark Little
A copy of this notice will be posted to the Announcement Section of the BLHOA website.
HOA Status Update and Request for ASC Members (as posted on the front page from 5 APR 20)
HOA Status Update and Request for ASC Members (as posted on the front page from 5 APR 20)
Post date: May 3, 2020 12:16:34 PM
To all members.
I hope this notice finds you and your families well and safe.
As noted in our last email, a HOA member has challenged the validity of the HOA and has made public claims that the developer retains control of the association. The Board of Directors (BoD) requested that the new association attorney research and provide the HOA with legal advice on this matter.
On Friday, I had a conversation with the HOA attorney. Their firm has completed most of their research, to include hiring a title search company to verify their findings. They confirmed what the majority of owners have known for a number of years;
1. The Annexation and Amendment to the Declaration that the Developer recorded on 22 MAY 2006 was and is invalid except to annex lots 2, 4, 17, and 19 in Section VI. All other provisions of that amendment are invalid in regards to Sections I and III of the Bohicket Landing subdivision.
2. C&N Developers surrendered all declarant rights following the voluntary and fully executed settlement of the boat ramp lawsuit. The president of C&N developers attested to this by his signature on the settlement in the presence of witnesses and a commissioned notary on 8 OCT 2013.
The above findings also confirm what the HOA’s previous attorney found, as well as, the disposition from the attorney that represented the HOA in the lawsuit with the developer. That is, the property owners did have authority to create a HOA and that the owners, not the developer’s now dissolved corporation, have authority over the subdivision. All previous and current actions taken by the members and BoD are valid.
The BoD considers the above matter closed and will forward the formal findings from the HOA attorney as soon as it is received. However, I doubt that will satisfy this particular member and we’re likely to have to settle this in court. If the HOA does have to participate in a lawsuit or other mediation on this subject, it is the intent of the BoD to request that the court order the other party to reimburse the HOA for all expenses associated with a defense of this matter. To date the HOA has spent nearly $5,000 to resolve this false claim and I’d estimate it to be much more in any further legal proceedings.
The HOA attorney also pointed out some procedural issues that need to be corrected in the Architectural Guidelines and the Fence Variance rules, as well as, some other issues that the HOA needs to address. Once we have those recommendations and before making any required corrections, the BoD will forward that information to all members for comment and review.
One of the items we need to address is vacancies on the Architectural Standards Committee (ASC). If you’re interested in serving on the ASC and can spare 2-3 hours a month to devote it, please let myself or another BoD member know. The BoD will be looking to appoint these new ASC members as soon as possible.
For the Board of Directors,Mark Little
A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
To all members.
I hope this notice finds you and your families well and safe.
As noted in our last email, a HOA member has challenged the validity of the HOA and has made public claims that the developer retains control of the association. The Board of Directors (BoD) requested that the new association attorney research and provide the HOA with legal advice on this matter.
On Friday, I had a conversation with the HOA attorney. Their firm has completed most of their research, to include hiring a title search company to verify their findings. They confirmed what the majority of owners have known for a number of years;
1. The Annexation and Amendment to the Declaration that the Developer recorded on 22 MAY 2006 was and is invalid except to annex lots 2, 4, 17, and 19 in Section VI. All other provisions of that amendment are invalid in regards to Sections I and III of the Bohicket Landing subdivision.
2. C&N Developers surrendered all declarant rights following the voluntary and fully executed settlement of the boat ramp lawsuit. The president of C&N developers attested to this by his signature on the settlement in the presence of witnesses and a commissioned notary on 8 OCT 2013.
The above findings also confirm what the HOA’s previous attorney found, as well as, the disposition from the attorney that represented the HOA in the lawsuit with the developer. That is, the property owners did have authority to create a HOA and that the owners, not the developer’s now dissolved corporation, have authority over the subdivision. All previous and current actions taken by the members and BoD are valid.
The BoD considers the above matter closed and will forward the formal findings from the HOA attorney as soon as it is received. However, I doubt that will satisfy this particular member and we’re likely to have to settle this in court. If the HOA does have to participate in a lawsuit or other mediation on this subject, it is the intent of the BoD to request that the court order the other party to reimburse the HOA for all expenses associated with a defense of this matter. To date the HOA has spent nearly $5,000 to resolve this false claim and I’d estimate it to be much more in any further legal proceedings.
The HOA attorney also pointed out some procedural issues that need to be corrected in the Architectural Guidelines and the Fence Variance rules, as well as, some other issues that the HOA needs to address. Once we have those recommendations and before making any required corrections, the BoD will forward that information to all members for comment and review.
One of the items we need to address is vacancies on the Architectural Standards Committee (ASC). If you’re interested in serving on the ASC and can spare 2-3 hours a month to devote it, please let myself or another BoD member know. The BoD will be looking to appoint these new ASC members as soon as possible.
For the Board of Directors,Mark Little
A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Coronavirus and Other Updates (as posted on the front page from 21 MAR 20)
Coronavirus and Other Updates (as posted on the front page from 21 MAR 20)
Post date: Apr 4, 2020 9:34:18 AM
To all Bohicket Landing HOA Members and Residents:
I hope this email finds everyone and their families safe and healthy. As you all are aware, the coronavirus is impacting our community like it is the rest of the nation. Considering the current situation, the Board of Directors would like to pass the following information:
1. HOA ATTORNEY – The BoD selected the firm of Mewborn and Deselms to represent the HOA as a replacement for Frank Erwin. Chris Mewborn and his associates are already researching a number of issues for the HOA. Any legal representation is usually expensive and the HOA budget for legal matters is limited. If you have a matter that you'd like to take up with the association attorney, please forward that information to the BoD to determine if it is in the interest of all HOA members and within the current budget. If you contact the firm directly, you may be charged at their current billable rate.
2. COMPLIANCE ISSUES – In the last email, we mentioned the expiration of all extensions and the need to correct all open compliance issues prior to 1 APR 20. Obviously, the current coronavirus threat will hamper the ability for some of our members to make these corrections. Also, a HOA member has recently questioned the authority of the BoD and has stated that they believe that only the Developer can make decisions for the HOA. The new attorney is researching that matter as well.
Considering those two issues, the BoD is offering additional extensions to owners with compliance issues and who need additional time. Many state and federal agencies have stated that the virus threat could continue for several months and, as those of you who were a party in the Owners lawsuit and subsequent settlement with the Developer would know, we anticipate a favorable disposition about the BoD’s authority and the Developers relinquishment of declarant’s rights. Therefore, the BoD requests that if you have any compliance issues and are able to safely complete any required corrective action, then please do so. If you need additional time, please notify the BoD in writing via the association’s postal (P.O. Box 238, Swansboro, NC 28584) or email (hoa@bohicketlanding.com) addresses. The BoD will issue a final compliance date as the threat is diminished and provide at least 30 days advance notice of that date as is required by the By-Laws.
3. MEMBERS MEETING AND ELECTION – Again depending on the current coronavirus situation, we may need to delay the annual owners meeting and the board election. We could also hold a virtual meeting and mail in ballots if it looks as if the meeting would be delayed for more than 60 days and as allowed by the By-Laws and NC GS 55. The BoD will distribute more information on this as we get nearer the anticipated JUN 2020 meeting.
4. ANNUAL ASSESSMENT – The annual assessment for each property is due on 30 JUN 2020. The BoD understands some of our HOA member’s finances may be impacted by the coronavirus threat. We’ll issue additional guidance on this as we near that due date, but the BoD will extend the due date for those members that may be experiencing financial hardship. The HOA still has to pay its bills, so the BoD asks that any owner who is able to pay the full assessment amount, please do so on the due date. In the meantime, the BoD is suspending all discretionary spending for the boat ramp improvements, gate sign change, and other projects, so that the association is not financially overextended and so that our contingency and reserve funds can be maintained.
Finally, please do not hesitate to contact a BoD member, HOA member, or your neighbor if you need assistance or advice until things get back to a more normal routine. Many of you use the community Facebook page, but the county emergency services website (https://www.facebook.com/OnslowES/), state public safety website (https://www.ncdps.gov/ncem), and the UNC Health Helpline (1-888-850-2684) also have useful information and tips. Stay safe and thank you for your time.
For the Board of Directors,Mark Little
A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
To all Bohicket Landing HOA Members and Residents:
I hope this email finds everyone and their families safe and healthy. As you all are aware, the coronavirus is impacting our community like it is the rest of the nation. Considering the current situation, the Board of Directors would like to pass the following information:
1. HOA ATTORNEY – The BoD selected the firm of Mewborn and Deselms to represent the HOA as a replacement for Frank Erwin. Chris Mewborn and his associates are already researching a number of issues for the HOA. Any legal representation is usually expensive and the HOA budget for legal matters is limited. If you have a matter that you'd like to take up with the association attorney, please forward that information to the BoD to determine if it is in the interest of all HOA members and within the current budget. If you contact the firm directly, you may be charged at their current billable rate.
2. COMPLIANCE ISSUES – In the last email, we mentioned the expiration of all extensions and the need to correct all open compliance issues prior to 1 APR 20. Obviously, the current coronavirus threat will hamper the ability for some of our members to make these corrections. Also, a HOA member has recently questioned the authority of the BoD and has stated that they believe that only the Developer can make decisions for the HOA. The new attorney is researching that matter as well.
Considering those two issues, the BoD is offering additional extensions to owners with compliance issues and who need additional time. Many state and federal agencies have stated that the virus threat could continue for several months and, as those of you who were a party in the Owners lawsuit and subsequent settlement with the Developer would know, we anticipate a favorable disposition about the BoD’s authority and the Developers relinquishment of declarant’s rights. Therefore, the BoD requests that if you have any compliance issues and are able to safely complete any required corrective action, then please do so. If you need additional time, please notify the BoD in writing via the association’s postal (P.O. Box 238, Swansboro, NC 28584) or email (hoa@bohicketlanding.com) addresses. The BoD will issue a final compliance date as the threat is diminished and provide at least 30 days advance notice of that date as is required by the By-Laws.
3. MEMBERS MEETING AND ELECTION – Again depending on the current coronavirus situation, we may need to delay the annual owners meeting and the board election. We could also hold a virtual meeting and mail in ballots if it looks as if the meeting would be delayed for more than 60 days and as allowed by the By-Laws and NC GS 55. The BoD will distribute more information on this as we get nearer the anticipated JUN 2020 meeting.
4. ANNUAL ASSESSMENT – The annual assessment for each property is due on 30 JUN 2020. The BoD understands some of our HOA member’s finances may be impacted by the coronavirus threat. We’ll issue additional guidance on this as we near that due date, but the BoD will extend the due date for those members that may be experiencing financial hardship. The HOA still has to pay its bills, so the BoD asks that any owner who is able to pay the full assessment amount, please do so on the due date. In the meantime, the BoD is suspending all discretionary spending for the boat ramp improvements, gate sign change, and other projects, so that the association is not financially overextended and so that our contingency and reserve funds can be maintained.
Finally, please do not hesitate to contact a BoD member, HOA member, or your neighbor if you need assistance or advice until things get back to a more normal routine. Many of you use the community Facebook page, but the county emergency services website (https://www.facebook.com/OnslowES/), state public safety website (https://www.ncdps.gov/ncem), and the UNC Health Helpline (1-888-850-2684) also have useful information and tips. Stay safe and thank you for your time.
For the Board of Directors,Mark Little
A copy of this email will also be posted to the Bohicket Landing HOA website (www.bohicketlanding.com).
Spring 2020 Updates (as posted on the front page as of 01 MAR 20)
Spring 2020 Updates (as posted on the front page as of 01 MAR 20)
Post date: Mar 21, 2020 2:03:26 PM
To all HOA Members and Property Owners:
I hope this this notice finds everyone doing well. There have been some questions on the Bohicket Landing Community Facebook page recently, so have prepared the following information in hopes of answering those questions and providing an update on some recent HOA activities.
1. ANNUAL MEETING – The HOA Member’s Annual Meeting is held in JUNE of each year. In the past we’ve attempted to hold 2 meetings a year, but we couldn’t get enough members to attend to have a quorum. As per Section 3.4 of the Bohicket Landing HOA By-Laws, all members will receive a notice of the annual meeting, via US Postal Service (USPS), between 30 and 60 days prior to the meeting. The notice will also be posted to the Announcements section of the HOA website (www.bohicketlanding.com). We also send out several email reminders prior to the annual meeting.
Any member can call for a Special Meeting of the association by sending a request to the Secretary of the Association as per section 3.3 of the HOA By-Laws. A copy of the By-Laws is available for download from the Resource Center (https://sites.google.com/site/bohickethoa/resource-center) on the Bohicket Landing HOA website.
2. BOARD MEETINGS – All Board of Director (BoD) meetings are open to members, except in cases where the Board may discuss a member’s personally identifiable information (i.e., overdue assessments, compliance issues, etc.). To protect a member’s privacy, the BoD will conduct such discussions in private. Board meetings are held as needed and as per Section 4.6.(b) of the HOA By-Laws may be held without notice. If you wish to attend a BoD meeting, please contact any BoD Member and request to be notified of the time/place of the next meeting.
3. ELECTIONS – The elections for the BoD are held during the annual meeting. All members will receive a notice of the election with the annual meeting notice that will be mailed sometime in APRIL or MAY 2020.The notice will also include an electronic Ballot and Proxy letter for members who can’t attend or vote in person.
At the 2020 meeting, there will be an election for two expiring BoD positions. I’m not sure if those two BoD members are considering running again, but if you wish to nominate yourself or someone else for those positions, please do so in writing. You can email the nomination to hoa@bohicketlanding.com or you can submit the nomination to the mailing address above. Provided the nominee agrees to accept the nomination and is in good standing (no overdue assessments, compliance issues, etc.), then they will be included on the election ballot. You can find out more information about elections, nominations, and qualifications for the BoD by reviewing sections 4.1 and 4.2 of the HOA By-Laws.
4. HOA ATTORNEY – The attorney that represented the HOA for many years, Frank Erwin, retired in NOV 2019. At Frank’s recommendation, the BoD hired Kirsten Barber as a replacement. Unfortunately, there were some changes to Kirsten’s firm and they cannot adequately represent us. The BoD is interviewing another firm next week and if all goes well, we’ll vote to retain their services.
5. COMPLIANCE ISSUES – There are still several owners who have not completed corrective actions or variance requests for the compliance notices that were sent out in AUG 2019 or the follow up notice from NOV 2019. All extensions for corrective action expire on 1 APR 2020. Since many of these issues were a result of Hurricane Florence back in SEP 2018, the BoD will likely not consider any further extensions.
Once the new attorney is hired and has had time to review each of these cases, the BoD will likely vote to fine and place liens on properties that are not compliant. I don’t like to use that course of action, but it has been more than 18 months since the majority of remaining issues occurred and after sending multiple written notices and following up with emails it seems as if we have no other choice.
If you are unsure if you have any open compliance issues, please contact the BoD in writing (so that we have a record to protect both the HOA and the member) by emailing your request to hoa@bohicketlanding.com or sending it via USPS to the above mailing address. Member’s obligations for compliance and procedures for fines/liens are outlined in Section 2.4 of the Bohicket Landing HOA By-Laws, Sections 47F-3-107.1 and 47F-3-116 of the North Carolina Planned Community Act, and Article 7 of the Bohicket Landing HOA Architectural Standards and Guidelines (Resolution 15-01). You can download copies of those documents form the Resource Center (https://sites.google.com/site/bohickethoa/resource-center) at the Bohicket Landing HOA website.
6. AMENDMENT TO THE BOAT RAMP RULES – There are still problems with trespassers at the Boat Ramp. The BoD has dealt with cases of unauthorized persons trying to access the ramp at least 3 times in the last 60 days. There are many potential litigation problems with unauthorized use of the boat ramp. In order to prevent this, the BoD will be changing the code to the ramp, adding security cameras, and contracting with a towing company to remove trespassing vehicles.
The BoD has prepared an amendment to the Boat Ramp Rules (Resolution 14-01) that outlines the above changes. The amendment also requires that HOA members submit a list of persons and vehicle information (if parking at the ramp) to be filed with the Secretary of the Association before being given the new code to the Boat Ramp. As per Article 2 of Adoption of Policies or New Rules (Resolution 19-01), HOA members must be given notice and opportunity to be heard before the BoD enacts or changes any rule. This email shall serve as that notice.
I’ve attached a draft copy of the proposed changes to the Boat Ramp Rules at the bottom of this notice. Please review the changes and if you have any questions or concerns, please provide written notice, (via email or USPS) to the BoD within 5 working days. If no comments are received by 12:00 AM, 7 MAR 2020, the BoD will vote to approve or reject the proposed rule changes without further member input. If any comments are received, then the BoD will schedule a Board meeting to allow the member to present their concerns (or if they are unable to attend, anyone appointed to represent them) before taking any further action on the proposed rule change.
I apologize for the length of this notice, but wanted to provide as much detail as I could. If you still have questions, please do not hesitate to contact me or any other BoD Member.
For the Board of Directors,Mark D. Little
To all HOA Members and Property Owners:
I hope this this notice finds everyone doing well. There have been some questions on the Bohicket Landing Community Facebook page recently, so have prepared the following information in hopes of answering those questions and providing an update on some recent HOA activities.
1. ANNUAL MEETING – The HOA Member’s Annual Meeting is held in JUNE of each year. In the past we’ve attempted to hold 2 meetings a year, but we couldn’t get enough members to attend to have a quorum. As per Section 3.4 of the Bohicket Landing HOA By-Laws, all members will receive a notice of the annual meeting, via US Postal Service (USPS), between 30 and 60 days prior to the meeting. The notice will also be posted to the Announcements section of the HOA website (www.bohicketlanding.com). We also send out several email reminders prior to the annual meeting.
Any member can call for a Special Meeting of the association by sending a request to the Secretary of the Association as per section 3.3 of the HOA By-Laws. A copy of the By-Laws is available for download from the Resource Center (https://sites.google.com/site/bohickethoa/resource-center) on the Bohicket Landing HOA website.
2. BOARD MEETINGS – All Board of Director (BoD) meetings are open to members, except in cases where the Board may discuss a member’s personally identifiable information (i.e., overdue assessments, compliance issues, etc.). To protect a member’s privacy, the BoD will conduct such discussions in private. Board meetings are held as needed and as per Section 4.6.(b) of the HOA By-Laws may be held without notice. If you wish to attend a BoD meeting, please contact any BoD Member and request to be notified of the time/place of the next meeting.
3. ELECTIONS – The elections for the BoD are held during the annual meeting. All members will receive a notice of the election with the annual meeting notice that will be mailed sometime in APRIL or MAY 2020.The notice will also include an electronic Ballot and Proxy letter for members who can’t attend or vote in person.
At the 2020 meeting, there will be an election for two expiring BoD positions. I’m not sure if those two BoD members are considering running again, but if you wish to nominate yourself or someone else for those positions, please do so in writing. You can email the nomination to hoa@bohicketlanding.com or you can submit the nomination to the mailing address above. Provided the nominee agrees to accept the nomination and is in good standing (no overdue assessments, compliance issues, etc.), then they will be included on the election ballot. You can find out more information about elections, nominations, and qualifications for the BoD by reviewing sections 4.1 and 4.2 of the HOA By-Laws.
4. HOA ATTORNEY – The attorney that represented the HOA for many years, Frank Erwin, retired in NOV 2019. At Frank’s recommendation, the BoD hired Kirsten Barber as a replacement. Unfortunately, there were some changes to Kirsten’s firm and they cannot adequately represent us. The BoD is interviewing another firm next week and if all goes well, we’ll vote to retain their services.
5. COMPLIANCE ISSUES – There are still several owners who have not completed corrective actions or variance requests for the compliance notices that were sent out in AUG 2019 or the follow up notice from NOV 2019. All extensions for corrective action expire on 1 APR 2020. Since many of these issues were a result of Hurricane Florence back in SEP 2018, the BoD will likely not consider any further extensions.
Once the new attorney is hired and has had time to review each of these cases, the BoD will likely vote to fine and place liens on properties that are not compliant. I don’t like to use that course of action, but it has been more than 18 months since the majority of remaining issues occurred and after sending multiple written notices and following up with emails it seems as if we have no other choice.
If you are unsure if you have any open compliance issues, please contact the BoD in writing (so that we have a record to protect both the HOA and the member) by emailing your request to hoa@bohicketlanding.com or sending it via USPS to the above mailing address. Member’s obligations for compliance and procedures for fines/liens are outlined in Section 2.4 of the Bohicket Landing HOA By-Laws, Sections 47F-3-107.1 and 47F-3-116 of the North Carolina Planned Community Act, and Article 7 of the Bohicket Landing HOA Architectural Standards and Guidelines (Resolution 15-01). You can download copies of those documents form the Resource Center (https://sites.google.com/site/bohickethoa/resource-center) at the Bohicket Landing HOA website.
6. AMENDMENT TO THE BOAT RAMP RULES – There are still problems with trespassers at the Boat Ramp. The BoD has dealt with cases of unauthorized persons trying to access the ramp at least 3 times in the last 60 days. There are many potential litigation problems with unauthorized use of the boat ramp. In order to prevent this, the BoD will be changing the code to the ramp, adding security cameras, and contracting with a towing company to remove trespassing vehicles.
The BoD has prepared an amendment to the Boat Ramp Rules (Resolution 14-01) that outlines the above changes. The amendment also requires that HOA members submit a list of persons and vehicle information (if parking at the ramp) to be filed with the Secretary of the Association before being given the new code to the Boat Ramp. As per Article 2 of Adoption of Policies or New Rules (Resolution 19-01), HOA members must be given notice and opportunity to be heard before the BoD enacts or changes any rule. This email shall serve as that notice.
I’ve attached a draft copy of the proposed changes to the Boat Ramp Rules at the bottom of this notice. Please review the changes and if you have any questions or concerns, please provide written notice, (via email or USPS) to the BoD within 5 working days. If no comments are received by 12:00 AM, 7 MAR 2020, the BoD will vote to approve or reject the proposed rule changes without further member input. If any comments are received, then the BoD will schedule a Board meeting to allow the member to present their concerns (or if they are unable to attend, anyone appointed to represent them) before taking any further action on the proposed rule change.
I apologize for the length of this notice, but wanted to provide as much detail as I could. If you still have questions, please do not hesitate to contact me or any other BoD Member.
For the Board of Directors,Mark D. Little
Reminder Notice for Compliance Issues (as posted on the front page from 12 NOV 19)
Reminder Notice for Compliance Issues (as posted on the front page from 12 NOV 19)
Post date: Mar 1, 2020 10:07:25 PM
To all HOA Members and Bohicket Landing Residents:
I hope this this notice finds everyone doing well. The Board of Directors (BoD) would like to thank all members and residents who have made the effort to correct any issues that were identified in previous emails or compliance notices. There has been significant progress on many properties and the BoD has received a lot of positive response from owners in regards to maintaining the community standards outlined in the Covenants and other HOA governing documents.
Unfortunately, there are still some properties that have uncorrected compliance issues and/or the BoD has not received a response from the owners. Accordingly, the BoD directors will be mailing reminder compliance notices on or about 15 NOV 19 with an expiration date of 01 DEC 19. If you receive such a notice, please ensure all issues are corrected by that date, unless you have requested an extension with a later date.
If you wish to dispute any particular compliance issue or would like to address the BoD directly, you may do so by sending an email to the association email (hoa@bohicketlanding.com) or by sending a written request to the association address listed at the top of the website.
If corrective actions are not completed by the above date and/or the owner has not requested an extension of the due date, then the BoD will hold an executive hearing meeting sometime after 16 DEC 19 to determine if further action is warranted.
Additional actions may include fines and suspension of common access privileges. Please note that North Carolina General Statue 47F-3-107.1, permits fines of up to $100.00 per day for violations. The general statue also permits the securing of these fines by liens if unpaid. The BoD would prefer not to have to pursue any of those actions, so we urge anyone to contact the BoD if you have any discrepancies that cannot be corrected by the due date or if you believe the BoD has incorrectly assessed the problem.
On a different note, please ensure the Boat Ramp is locked after exiting. A new lock was installed on the gate this weekend (the old lock was broken but the new one has the same combination). On two separate occasions after the new lock was installed, the lock was found unsecured.
Also please ensure when utilizing the Boat Ramp to only park on the gravel parking pad. There have been several trucks parking with their trailers on the grass area next to the concrete pad. This area was sodded to prevent erosion problems along the concrete ramp. Finally, there have been several vehicles parked at the ramp, that do not belong to a member or resident of the association. While a member may have guests at the ramp, the member must accompany the guest for the duration of the visit.
All vehicles that are parked in undesignated areas or that do not belong to a member, resident, or an accompanied guest may be subject to trespass and towing as outlined in the Boat Ramp Rules (Resolution 14-01) dated 15 SEP 14.
Thanks for your time and if you have any suggestions or comments, please don’t hesitate to contact myself or any other BoD Member.
For the Board of Directors,Mark Little
To all HOA Members and Bohicket Landing Residents:
I hope this this notice finds everyone doing well. The Board of Directors (BoD) would like to thank all members and residents who have made the effort to correct any issues that were identified in previous emails or compliance notices. There has been significant progress on many properties and the BoD has received a lot of positive response from owners in regards to maintaining the community standards outlined in the Covenants and other HOA governing documents.
Unfortunately, there are still some properties that have uncorrected compliance issues and/or the BoD has not received a response from the owners. Accordingly, the BoD directors will be mailing reminder compliance notices on or about 15 NOV 19 with an expiration date of 01 DEC 19. If you receive such a notice, please ensure all issues are corrected by that date, unless you have requested an extension with a later date.
If you wish to dispute any particular compliance issue or would like to address the BoD directly, you may do so by sending an email to the association email (hoa@bohicketlanding.com) or by sending a written request to the association address listed at the top of the website.
If corrective actions are not completed by the above date and/or the owner has not requested an extension of the due date, then the BoD will hold an executive hearing meeting sometime after 16 DEC 19 to determine if further action is warranted.
Additional actions may include fines and suspension of common access privileges. Please note that North Carolina General Statue 47F-3-107.1, permits fines of up to $100.00 per day for violations. The general statue also permits the securing of these fines by liens if unpaid. The BoD would prefer not to have to pursue any of those actions, so we urge anyone to contact the BoD if you have any discrepancies that cannot be corrected by the due date or if you believe the BoD has incorrectly assessed the problem.
On a different note, please ensure the Boat Ramp is locked after exiting. A new lock was installed on the gate this weekend (the old lock was broken but the new one has the same combination). On two separate occasions after the new lock was installed, the lock was found unsecured.
Also please ensure when utilizing the Boat Ramp to only park on the gravel parking pad. There have been several trucks parking with their trailers on the grass area next to the concrete pad. This area was sodded to prevent erosion problems along the concrete ramp. Finally, there have been several vehicles parked at the ramp, that do not belong to a member or resident of the association. While a member may have guests at the ramp, the member must accompany the guest for the duration of the visit.
All vehicles that are parked in undesignated areas or that do not belong to a member, resident, or an accompanied guest may be subject to trespass and towing as outlined in the Boat Ramp Rules (Resolution 14-01) dated 15 SEP 14.
Thanks for your time and if you have any suggestions or comments, please don’t hesitate to contact myself or any other BoD Member.
For the Board of Directors,Mark Little
Voluntary Prelitigation Mediation for HOA Disputes - 2020 Notice
Voluntary Prelitigation Mediation for HOA Disputes - 2020 Notice
Post date: Mar 1, 2020 3:19:59 PM
Pursuant to North Carolina General Statute (NC GS) Section 7A-38.3F.(j), the association is required to notify its members yearly that members and the association may request voluntary mediation of any dispute with the association arising under the North Carolina Planned Community Act (NC GS47F), or under the association's declaration, bylaws, or rules and regulations, other than a dispute relating solely to the failure to pay dues or assessments. Either party can decline to engage in mediation for any reason. The procedure for requesting mediation is set forth in the judicial statute.
As permitted by the statute, the posting of this announcement on the Bohicket Landing HOA website, shall serve as the 2020 notice as required by NC GS 7A-38.3F.(j).
Pursuant to North Carolina General Statute (NC GS) Section 7A-38.3F.(j), the association is required to notify its members yearly that members and the association may request voluntary mediation of any dispute with the association arising under the North Carolina Planned Community Act (NC GS47F), or under the association's declaration, bylaws, or rules and regulations, other than a dispute relating solely to the failure to pay dues or assessments. Either party can decline to engage in mediation for any reason. The procedure for requesting mediation is set forth in the judicial statute.
As permitted by the statute, the posting of this announcement on the Bohicket Landing HOA website, shall serve as the 2020 notice as required by NC GS 7A-38.3F.(j).
Storm Water Control and Drainage Area Issues for 201 - 217 Dorovan Ct.
Storm Water Control and Drainage Area Issues for 201 - 217 Dorovan Ct.
Post date: Jan 20, 2020 5:16:31 PM
On 20 JAN 2020, the Board of Directors (BoD) for the Bohicket Landing Homeowners Association (BLHOA) forwarded an email and attachment (dated 12 JAN 20) that identifies the drainage areas and owner responsibilities for residences located on the northern side of Dorovan Court. If you are an owner or property manager for a home located on that side of Dorovan Court (i.e., odd numbered street address) and did not receive the email and it’s attachment, please contact the BoD at the mailing address on the home page of this website or email at hoa@bohicketlanding.com.
The posting of this announcement shall serve as formal notice of the delivery of the subject email as required by the association by-laws.
On 20 JAN 2020, the Board of Directors (BoD) for the Bohicket Landing Homeowners Association (BLHOA) forwarded an email and attachment (dated 12 JAN 20) that identifies the drainage areas and owner responsibilities for residences located on the northern side of Dorovan Court. If you are an owner or property manager for a home located on that side of Dorovan Court (i.e., odd numbered street address) and did not receive the email and it’s attachment, please contact the BoD at the mailing address on the home page of this website or email at hoa@bohicketlanding.com.
The posting of this announcement shall serve as formal notice of the delivery of the subject email as required by the association by-laws.
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