Need help with an A5 Timeline? 

All year long, be looking for judges for your event. As you shop, hold meetings, or just out walking, strike up a conversation about DECA and how it would help your students if they took 5 hours out of their schedule to be a judge at the A5 Conference.

By November 30th: Have your judges called and reserved for the Area Conference in January.

 After Winter Break:  

Create your event packets for your judges, Performance Indicators and Roleplays for the prep table, and enough scoresheets for the students in your event.  

Gather your supplies and put them in a box that you can bring to the conference. 

Set up your roleplays. Large format or Small format. a video about how to setup your roleplay sheets.

Email your judges packets to your judges.

What to bring to the conference. The Second most important thing to bring is a LAPTOP! The first being your students!

• Here are two lists of items to bring:

  • Short version

  • Long version (I cannot remember who wrote this, but THANK YOU!)

  • Setting up your roleplays. Large format or Small format. a video about how to setup your roleplay sheets.

During the conference: Run your event and score the students on your laptop.

Remember: 

• The Series Events get 10 minutes to prep and 10 minutes to present.

• The Team Decision Making  Events  get 30 minutes to prep and 15 minutes to present. Event managers will double prep.

• There is no prep time for the Written and Selling events.

#1 Setup your table. Set out your Check-in Sheet and Score Sheet.

• Use the Check-in Sheet ( in Order by Time) to check- in the students at their hold times. You will give their scoresheet to them at this time.

• Use the Scoresheet to record the students scores. This is a backup if there is a mistake.

• Using your laptop, enter the student scores from the scoresheet into the online software.

• In the Series Events, YELLOW Is the first event. Blue is the Second.

• Team decision Events: You can prep every 15 minutes if you want to. You will always want to keep the judges busy.

 #2 Get your students in the holding area. This is the On-Deck Circle. The students will line up here to wait until they go in to Prep for their Roleplay. You might have to call out the names.  If someone does not show up, put another student in the line! You will  hand students their Scoring Sheet at this time. Talk to them and try to calm them done. This is a semi-quiet zone.

#3 At their prep time, bring the students to the prep area and have them sit down. Tell them they have 10 minutes to prep or 30 minutes to prep(for the Team Decision Making Events). 

#4 Start the 10 or 30 minute timer. During this time. Get the next students in the Holding area. 

#5 After the Prep Time, take the students or teams to the judges area. Make sure to take each student or team to each judge and drop them off. You can say 'Here is your judge or You are here'. Just to let the students know where to go.

#6 Start the 10 or 15 minute timer. 

#7 Bring the next group into the prep area.

#8 At the end of the time, tell the students that their time is up and have them leave the room. Bring in the next group from the prep area..

DO IT AGAIN! START OVER AT #2.