Appendix 7
University of Sheffield, Department of Psychology PGR Health and Safety
Induction Training
All research students are required to undertake a Health and Safety Induction which gives you an introduction to Health and Safety Procedures in the University. This is in addition to you undertaking Fire Training, Display Screen Equipment (DSE) training and where applicable Out of Hours Training. Handouts from this induction are on Blackboard.
Safety Procedures
By Law, everyone has a safety responsibility, so it is up to you to familiarise yourself with the University Health and Safety Policy issued to all students, and Departmental H&S policy (which can be found on the DClinPsy Blackboard Organisation, Shared drive or Psychology Intranet), to read and understand all the safety notices in the Department, know the locations of fire extinguishers and first-aid boxes (one on each floor in kitchens), and know how to contact the Control Room in an emergency.
General Health & Safety
You are required to complete the Health and Safety Awareness training which can be found within MyDevelopment, in MUSE.
Fire Training - You must complete online fire safety training annually, which can be found within MyDevelopment, in MUSE.
Fire Procedures - All rooms are fitted with smoke detectors, but it is still important for you to remember what to do in the event of a real fire. If you discover a fire, you must alert others by one or all of the following:
Breaking an Emergency Point to sound the alarm bells (there are 2 on each floor situated by the doors which lead onto the stairs at each end of the corridors).
By contacting the University Control Room on extension 4444, who will summon the Fire Service.
Shouting 'fire'.
Only tackle a fire with the appropriate extinguisher if you are entirely sure that it is safe to do so. If you leave a fire burning or hear the continuous alarm bells evacuate the building.
Remember to leave by the nearest exit (not via the lifts) and to shut all doors behind you.
Get away from the building, especially windows and doors, in case of explosion.
Assemble at your evacuation point (The Cathedral green space for Cathedral Court building, Baker Lane for Solly Street) until you are given the all-clear.
Fire evacuation drills are held throughout the University during the third and fourth weeks of the Autumn Semester. The fire alarms are also tested weekly on Tuesdays at 11:20am in Cathedral Court and on Friday at 2:15pm in Solly Street; but no action is required.
Accident Procedures In the event of an illness or injury where medical attention is required, arrangements should be made for the injured person to be sent directly to hospital by ringing the Control Room on 4444, who will summon an ambulance, and other emergency services as need. Where possible, a qualified first aider/appointed person should be enlisted to take charge of the situation and/or give appropriate treatment, until the person receives medical help.
The department’s current first aiders are listed on kitchen doors, or can be found here:
Health and Safety Training - First Aiders If no local first aiders are available please contact control on ext 24085 who will request first aid from a member of the security team who are all first aid trained.
We also advise that you download the SafeZone app, which allows you to contact security or first aid directly. SafeZone | Security services | The University of Sheffield
Reporting Accidents
If there has been an accident then a report form must be completed as soon as is practicable. This is available online:
Accident reporting | Health and Safety | Student hub
We also ask that you report any near misses/ accidents waiting to happen via the above portal.
You can also report any near misses, or potential accidents waiting to happen, to the DHSO at psy-safety@sheffield.ac.uk
Please use the ‘spotted an issue’ form to report any building faults – QR codes are located around our buildings, or via this form: https://forms.gle/TXQWp2AkYXsTX8aZ8
Display Screen Equipment Guidance (DSE)
All postgraduates are recommended to complete the DSE survey to be able to set up their workstation correctly for their use and so minimise risk to the user. This can be found on MyDevelopment via MUSE.
DSE survey is tailored towards staff and PGRs who have dedicated office space, and doesn't apply to the teaching spaces, so we're somewhat limited in what we can offer- but understandably that doesn't stop any issues you may be having.
We ask any trainees who need adjustments to their set up to talk to The Disability and Dyslexia Support Service (DDSS) to either get a Learning Support Plan put in place, or getting an existing one updated to include musculoskeletal needs, if this hasn't been done already.
Aside from DDSS, you may also be eligible to apply for a Disabled Student Allowance (DSA) - more info here:
https://www.gov.uk/disabled-students-allowance-dsa
There are also grants available to those eligible via Access To Work (ATW) - more info here: https://www.gov.uk/access-to-work
The above can be accessed to cover costs for specialist teaching room, placement or home working adjustments - recommendations are sent to the Reasonable Adjustments team at SHSC.
Regarding working from home, the University isn't able to provide any equipment, but there's some guidance here on adjustments you can make to your work space at home, to help your set up, or DSA or ATW may be able to assist.
Study Outside Normal Hours
Normal working hours in the Department of Psychology are from 8am to 6pm in Cathedral Court and 8am to 5pm in Solly Street, Monday to Friday. PGRs who wish to work outside normal hours must first successfully complete online fire safety and out of hours training.
Out of Hours Training – The online training can be found on MyDevelopment, and you must have in date Fire awareness training.
Once you have passed both training sessions please complete the Out of Hours application form, with authorisation from your supervisor.
Everyone intending to stay in the building after closure hours, or coming in out-of-hours, must sign the book in the reception/entrance areas of each building and make sure they sign out when they leave. This is so that if there is an emergency, such as a fire, people in the building can be accounted for, or you know if the alarm needs to be set.
Normally, work out-of-hours should be restricted to library work, computing, writing reports and making non-risk observations. No practical or experimental work should be performed where there is risk of personal accident or injury. There are standard emergency procedures that apply in the building, and you must make sure that you are familiar with these.
Portable Electrical Equipment
All portable electrical equipment has to be tested regularly to ensure that it is in a safe condition. If you are bringing your own personal equipment into the department, this will need to be visually inspected – please contact Sharon Keighley, DHSO, to arrange this. If you think a piece of departmental equipment is faulty, remove it from use; you should never attempt to modify or repair it yourself, always get expert help.
General Conduct and Safety
Safety signs and devices must be obeyed.
Fire doors should not be fastened open.
Smoking is not permitted anywhere in the building, or outside the main door; this includes E cigarettes.
Bicycles are not allowed in the building, please use the bike racks in the car park, or contact EFM to receive the code to the bike shed. More information about cycle parking and who to contact can be found here: https://www.sheffield.ac.uk/visitors/mapstravel/cycle-parking-map
Where to find more information
Useful Psychology H&S related documents can be found:
On Google Drive under Shared drives, ‘Psychology Health and Safety’
the University Health & Safety webpages contain a wealth of useful information, Health and Safety | Departments and services | The University of Sheffield
You can contact the Departmental Safety Officer, Sharon Keighley (0114 222 6570 or psy-safety@sheffield.ac.uk)
You can ask your supervisor or personal tutor.
And for general support, beyond the admin team or your tutor/ supervisor, there’s always:
Student Services Information Desk: Student Services Information Desk (SSiD) | Student hub
Health & Well-being: https://www.sheffield.ac.uk/ssid/health-wellbeing
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