Completion of data, medical and emergency contact information

No child will be able to commence at Scopus whilst there is any outstanding documentation.

  1. Government Data Collection
    • Log on to Parent Lounge (see Websites, apps and portals page)
    • Select Student Details / General Details / scroll down to MCEECDYA details
    • Click 'Update'
    • Complete each field, selecting from the relevant dropdown box and then save.
    • NB: ensure you complete the Occupation Group correctly based on your current or recent role (within the last 12 months). It is important to complete the fields accurately as it impacts the funding the College receives, and thus the fees charged to parents. You must select the category that reflects your job, not your education level in the Occupation Group field.
    • Click here to see the list of occupation groups.
      • NB: if you have not been in paid employment in the last 12 months, select the relevant field, OR if there is only one parent, leave the other field blank.
  2. A copy of the Australian Immunisation Register immunisation status certificate which is available from Medicare online.
  3. A copy of your child's birth certificate must be submitted if they were enrolled prior to 2018.


Medical and Emergecy conctact information

By law, ELCs and primary schools are required to hold the current Australian Immunisation Registry Status certificate for each enrolled student. No other documents are acceptable based on the legislation, including immunisation certificates from other countries.

For primary school children, once the 4yo immunisations have been administered and an updated certificate uploaded, no further action will be required.

Additionally, the health centre must be provided with complete medical details for each child, along with emergency contact details. The procedures for this is outlined below, and should take approximately 10 minutes to complete, including the upload of the required documents (immunisation status certificate and condition management plan, where relevant).


Providing immunisation status certificates

To upload your child’s current immunisation status certificate please follow the instructions below.


How get immunisation history statement - Medicare online


  1. Download the AIR certificate using the link above
  2. Log in to Parent Lounge and select Enrolled Student Details on the top menu bar
  3. Scroll down the menu and select Medical Details
  4. Select Medical Condition
  5. Click the +New button
  6. From the drop down menu select Immunisation Certificate (AIR);
  7. Under Severe Condition select No and then add in the Date.
  8. NB: If there are any additional comments, for example exemption for medical reasons, then please note that in the Details field before submitting the data; no other exemption is allowed.
  9. Enter +Submit New
  10. Once the Medical Condition data has been saved, a new Attachment field will appear.
  11. Select +Add to upload the AIR (Australian Immunisation Register certificate). The medical exemption must also be added here where relevant.


Providing / updating general medical details

Follow step 2 above

Select General Medical Details

Complete consent to Lice Check and Paracetemol

(NB: it is not a requirement to provide ambulance subscription or Medicare numbers at enrolment.)


Providing / updating information on medical and dietary conditions

Follow steps 2 to 5 outlined above to complete information on any medical condition.


Step 6 will allow you to select a medical or dietary condition(including allergy, anaphylaxis, sensitivity or preference) from the pre-populated drop down list.


Continue from Step 7 onward, including document uploads if necessary as Step 11, such as a condition management plan.(mandatory for any of anaphylaxis, diabetes, asthma, epilepsy)


Providing / updating medical practitioner details

After step 2, select Medical Practitioners

Click the +New button


Providing / updating emergency contact information via Parent Lounge

To execute our duty of care for all students, and to meet legislative requirements, the College needs to hold the contact details of emergency contacts for each student in case parents cannot be reached in an emergency situation.


  1. Emergency contact (Same): any person who is to be notified of an emergency involving the child if the parent./guardian of the child cannot be immediately contacted
  2. Authorised nominee (Nominee - collect): a person who has been given permission by a parent or family member to collect the child from kinder and to care for the child after an accident, injury, trauma or illness.

NB: a child cannot be released into the care of any person not listed in this section. There is space for four contacts to be entered, and they can be updated at any time by the parent on Parent Lounge..


To add the details that the College holds follow the instructions below:


  1. Enter Parent Lounge and select Parent Details on the top menu bar.
  2. Scroll down the menu and select Address Details.
  3. Each record is divided;
    • select Add or Update Address to update the physical address details
    • Select Add or Update Contact Details to update the phone and email details for the contact.
  4. Enter Submit Changes to save and confirm the details.