Embedded Files
exam order details = g-sheet "2027 AP EXAM PLANS" shared with you
AUGUST: AP ACCESS + AUDIT
AUGUST: AP ACCESS + AUDIT
AP Access
AP Access
All AP Coordinators & Principals will be emailed access codes in early August.
AP will email new access codes to the AP Coordinator and Principal to access the audit and ordering systems. Please forward these emails to ramato@sandi.net to be added as "addiitonal authorized user" to manage the exam orders for your site.
AP Audit
AP Audit
All AP educators for the school year must be AP Audit approved by August 31.
SDUSD staff should ignore AP's advertised deadline of January as that will not fufill the other state requirements SDUSD has connected to the AP Audit.
AUGUST / JANUARY: SHARE EVERYWHERE
AUGUST / JANUARY: SHARE EVERYWHERE
SDUSD AP GUIDE
SDUSD AP GUIDE
All things SDUSD AP ---> https://sites.google.com/sandi.net/sdusdap/ap-sdusd
Please share this link far and wide!
SDUSD AP EXAM ORDER DEADLINES
SDUSD AP EXAM ORDER DEADLINES
November 1 = August-start AP courses + exam-only orders
Starting November 2, all exam orders will require $50 late order fee
Starting November 2, all exam order cancelations will require $50 cancel fee.
March 1 = all AP courses + exam orders
Starting March 2, all exam orders require $50 late order fee + $50 late date exam fee
standard testing dates are closed - exam order are for late date testing ONLY
EXAM PLAN: START EARLY BASED ON ENROLLMENT & PAST SUCCESS
EXAM PLAN: START EARLY BASED ON ENROLLMENT & PAST SUCCESS
Rooms
Rooms
Most sites use library or gym or other space they can keep setup for the 2 week testing:
Students must be 4 feet apart and all facing the same direction.
Students requiring separate setting - explore case manager's offices or small unused classrooms
Proctors
Proctors
Use resource teachers, visiting teachers, instructional coordinator, part time staff, and district staff to fulfill your required student/proctor ratios:
Recommend AP teachers proctor exams and visiting teacher supervise their classes.
Proctor training will be added around spring break to the proctor page.
MARCH 15: FINAL ROSTERS FOR STANDARD TESTING DATES
MARCH 15: FINAL ROSTERS FOR STANDARD TESTING DATES
Confirm Totals
Confirm Totals
Rosters will only go DOWN as students cancel or move to late exam dates
do you need more/less proctors than expected?
have you confirmed accommodations?
AP Study Sessions + Practice Exams
AP Study Sessions + Practice Exams
Sites can use Saturday School funds pay teachers.
site-decision but highly recommended
APRIL: FINAL PREP
APRIL: FINAL PREP
Confirm contents of exam material boxes upon arrival
Confirm contents of exam material boxes upon arrival
Usually generic brown box addressed to AP Coordinator that arrives around spring break.
if anything is missing, call AP immediately so they can resend
lock up materials in safe location until exam day
AP Exam Day Schedule
AP Exam Day Schedule
Sites should share the exam day schedule far and wide.
arrival time for check-in
room numbers / maps
what to bring / not bring
AP Proctor Training
AP Proctor Training
Only those managing Test Day Toolkit need access and official training.
links will be posted on AP Proctor page
Send all AP exam fees to district
Send all AP exam fees to district
Any exam fees should be sent to district in order to pay for all site exam fees in June.
MAY: AP EXAMS
MAY: AP EXAMS
Before Exam
Before Exam
confirm proctors have Test Day Toolkit access
print testing roster and blank seating chart
bring any reference sheets sent by AP
ample scratch paper - suggest changing color/type daily to prevent cheating
extra pens / pencils / tissues / hand sanitizer
power strips / extra chargers / chromebooks / calculator batteries if possible
corded headphones with microphone for World Language & Music Theory exams
During Exam
During Exam
wander the testing room every 15 minutes
be on the lookout for students with sneaky second phone or other cheating
students may not access their bags without supervision
After Exam
After Exam
confirm count of all hybrid exam materials to return to AP
save all scratch paper, roster, and seating chart for 6 months in case needed by AP
no action needed in Test Day Toolkit / AP Registration and Ordering (unless there was an irregularity)
ASAP AFTER EXAMS: AP EXAMS RETURNED + INVOICES PAID
ASAP AFTER EXAMS: AP EXAMS RETURNED + INVOICES PAID
Exams Returned to AP
Exams Returned to AP
only hybrid exam materials must be returned
use the box AP sent to you to return hybrid exam FRQ booklets
AP sent a return shipping label with exam materials - use that to return bos via pickup or go to UPS store
Invoices Paid by SDUSD
Invoices Paid by SDUSD
no action needed by sites - district will pay all invoices
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