Aeries Support

AERIES SUPPORT FOR CLERICAL STAFF

Training Sign-In

Support Links:

• • Aeries Account Request Form  (New) 

  • Aeries Academy 

  • Aeries Leads - School Contacts

  • Aeries Web Fields

  • Aeries Software Support (Freshdesk)

  • Aeries Queries - Frequently Requested 

  • Can't log into Aeries? Call x8542 for the Help Desk

  • Questions about support documents? Call x8351 for Student Assessment

FIRST THREE WEEKS:

• • Procedures for CBEDS / Summer Withdrawal / Transfers

  • CALPADS Exit Codes

  • School Setup Procedures Aeries Web 

  • School Startup Task Chart 

  • Attendance Setup Tasks in Web 

  • 2023-2024 Grading Periods K-12 (Updated)

  • Aeries Teacher and Substitute Teacher Portal Management  

    • Managing Long Term Substitute for access to Clever/ParentSquare

  • Sample Summer Data Confirmation Letter: English | Spanish | Chinese

  • Student Data Management

STUDENT ENROLLMENT:

• • Aeries RUSD Enrollment Procedures - New Students | Aeries Support Document | Aeries Support Web Import Document

  • Data Confirmation - Existing Students

  • Creating Pre-Enrolled Students from Feeder Schools

  • Siblings - Family Keys

ATTENDANCE:

• • Covid Absence Codes 

  • Attendance Setup Tasks

  • Attendance Daily Tasks

  • Attendance Weekly Tasks

  • Attendance Monthly Tasks

  • Daily Aeries Support Attendance Document | Period Aeries Support Attendance Document

  • Letters to Parents Aeries Support Document (See page 6) 

  • Bell Schedule Aeries Support Document

  • Attendance Audit Listing Report 

  • Course Attendance (CAR) Audit Report

  • Attendance Note - ADA Make-Up

  • TK non-ADA Attendance Program code 

SUPPLEMENTAL ATTENDANCE:

• • Aeries Support Supplemental Attendance

SCHEDULING:

• • Quick Start Guide to the Classes Page

  • Aeries Scheduling

    • Teacher Data

    • Master Schedule

      • Add, Change, Copy or Delete a Section in the Master Schedule

    • Class Schedule Maintenance: Scheduling New Students in a Section/Class

    • Student Scheduling for Next Year - Scheduling Master Schedule

    • Secondary Scheduling Aeries Videos 

  • RSP, Speech and K-6 Music Courses in Aeries

  • Class Calendar & Weekly Instructional Certification

  • Move, Copy or Drop Students from a Section in the Master Schedule

TAGGING STUDENTS:

• • Tagging Newly Enrolled English Learners  | ELPAC Initial Process

  • Tagging Redesignated Fluent English Proficient (RFEP) Students
    For additional information, please refer to the Special Projects link. 

  • Hand Entering ELPAC Scores into Aeries

  • Independent Study

  • Tagging Home Teaching

  • Red Flag Query Document 

  • Contacts - Deceased Contact

GRADE REPORTING

• • 2018-2019 Grading Periods K-12

  • 2019-2020 Grading Periods

  • 2020-2021 Grading Periods

  • 2021-2022 Grading Periods K-12

  • 2022-2023 Grading Periods K-12

  • 2023-2024 Grading Periods K-12
    
    

  • ELEMENTARY

    • Standards Based Grade Reporting Overview (SBG for Elementary)

      • Standards Based Grade Reporting - Creating table and Updating Grades

      • Print Standards Based Report Cards

      • Copy To Report Card History 

      • Copy To Standards Based Grade History

  • SECONDARY

    • Grade Reporting for Secondary School (GRD for Secondary)

ONGOING PROCEDURES:

• • Aeries Overview - Classified Training January 2016

  • Print Smarter Balanced (SBAC) Student Cards (SSID Cards)  

  • Procedures for Mail Merge

  • Mass Updating Red Flags | Red Flags in Query

  • Query Overview Training

  • Winter Conference 2017 Documents:

    • Basic Overview Web Version

    • Web Query

    • Web Daily Attendance

    • Web Period Attendance 

MEDICAL:

• • Medical Aeries Support Document

AERIES HOMELINK:

• • Parent Letter Sample | Parent Letter Sample Spanish | Parent Letter Sample Chinese 

  • Step-by-step procedure

PARENTSQUARE:

• • ParentSquare Notifications in Aeries Contacts

  • How to Create a Group in ParentSquare
    Staff and Teachers can add students to a Static Group in ParentSquare for students that may not be linked to them in Aeries. 

  • Download StudentSquare

  • StudentSquare Help Articles and Videos

  • Managing Long Term Substitute for access to Clever/ParentSquare

  • Syncing  Aeries Student Groups to ParentSquare Groups  (New)

END OF THE YEAR

• • EOY Data Population: Matriculation and Graduation Status, TK Program Exit and Student Achievement Awards (2022)

  • New Year Rollover  | Rollover Queries

  • Pre-Rollover Audit Listing Report

SUMMER SCHOOL 

• • Summer School Aeries Support document | Summer School Process Aeries links 

  • Summer School Setup RUSD document

QUERY

• • PD Training - Intermediate Query September 2023 

  • Intermediate Query Aeries Support document

Aeries Lead Meetings

• • August 2017 Agenda

    • 2017-18 Aeries Meeting Dates

    • CALPADS Updates - Coming Soon

    • Summer Withdrawals - Coming Soon

    • Aeries Updates - August 2017

    • Data Confirmation Handout

  • September 2017 Agenda

    • Aeries Updates - September 2017

    • Data Confirmation Handout

    • Attendance Expectations (see Attendance Tasks by Day, Week & Month listed above)

  • November 2017 Agenda

    • Contacts

    • Query Change

    • Updated RUSD Grading Periods 

  • March 2018 Agenda

    • Attendance Expectations (see Attendance Tasks by Day, Week & Month listed above)

    • Printing Labels

    • Preparing for New Year Rollover | New Year Rollover Queries

    • Query (Intermediate documentation) 

  • May 2018 Agenda

    • Matriculating and Graduating Status

    • Reporting Graduating Students to CALPADS

    • CALPADS Changes - Supporting Documentation

    • Attendance Expectations (see Attendance Tasks by Day, Week & Month listed above)

    • Summer 2018 Will Bring Big Changes to the Aeries Client article

    • Preparing for New Year Rollover | New Year Rollover Queries

  • March 2019 Agenda

    • March 2019 Aeries Meeting

    • Attendance Management

    • Summer School (See documentation above)

  • May 2019 Agenda

    • Matriculating and Graduation Student Status (2019)

    • Records Request Log

    • 2019 New Year Rollover | New Year Rollover Queries

    • Report Card History Elementary | Report Card History Secondary

    • Siblings

  • September 2019 Agenda

    • 2019-20 Aeries Lead Meeting Dates

    • English Language Acquisition Status (ELA) 

    • 2019 Aeries Meeting #1 / Aeries Handout (Updated 9/26/2018)

    • Aeries Enrollment Exit and Completer Codes

    • Fuzzy Search to the Rescue article

  • November 2019 Agenda

    • College GPA fields | RSP Teacher Rosters

    • Siblings & Family Keys

    • GPA's, Credits and Class Rank Overview and Fields

  • March 2020 Email 

    • New Year Rollover | New Year Rollover Queries

    • Summer School

  • May 2020

    • New Year Rollover | New Year Rollover Queries

    • End-of-Year Data Population: Matriculation and Graduation Status, TK Program Exit and Student Achievement Awards

  • September/October 2020

    • RSP, Speech, K-6 Music and SpEd Courses in Aeries

    • SB-98 Memo | Class Calendar  | Class Calendar & Weekly Instructional Mins Certification Aeries Documentation

    • ParentSquare Notifications in Aeries Contacts

    • Data Validation

    • Procedures for CBEDS / Summer Withdrawal / Transfers

    • CALPADS Exit Codes

  • May 2021

    • New Year Rollover | New Year Rollover Queries

    • EOY Data Population: Matriculation and Graduation Status, TK Program Exit and Student Achievement Awards 

  • September 2021

    • Procedures for CBEDS / Summer Withdrawal / Transfers

  • April 2022

    • • EOY Data Population: Matriculation and Graduation Status, TK Program Exit and Student Achievement Awards

      • April 2022 Aeries Meeting 

      • New Year Rollover  | Rollover Queries

  • September 2022

    • Procedures for CBEDS / Summer Withdrawal / Transfers

    • September 2022 Aeries Meeting 

  • May 2023

    • Spring 2023 Aeries Meeting 

    • New Year Rollover 2023 | Rollover Queries

    • EOY Data Population- Matriculation and Graduation Status, TK Program Exit and Student Achievement Awards 2023

  • September 2023

    • Procedures for CBEDS / Summer Withdrawal / GATE / Transfers

    • Fall 2023 Aeries Meeting

• May 2024

  • Spring 2024 Aeries Meeting 

  • New Year Rollover 2024 | Rollover Queries

  • EOY Data Population- Matriculation and Graduation Status, TK Program Exit and Student Achievement Awards 2024