RUSD Aeries Support

AERIES SUPPORT FOR CLERICAL STAFF

Training Sign-In

Support Links:

• • Aeries Account Request Form  

  • Aeries Academy 

  • Aeries Leads - School Contacts

  • Aeries Web Fields

  • Aeries Software Support

  • Aeries Queries - Frequently Requested 

  • Can't log into Aeries? Call x8542 for the Help Desk

  • Questions about support documents? Call x8351 for Student Assessment

FIRST THREE WEEKS:

• • Procedures for CBEDS / Summer Withdrawal / District Exits & Program Coding

  • CALPADS User Instructions

  • CALPADS Exit Codes

  • School Startup Task Chart 

    • School Options Setup 

    • Calendar

    • Terms

    • Bell Schedule

    • Initialize Attendance

    • Aeries Teacher and Substitute Teacher Portal Management  

    • Managing Long Term Substitute for access to Clever/ParentSquare

  • New 2026-2027 Grading Periods

  • Sample Summer Data Confirmation Letter: English | Spanish | Chinese

  • Student Data Management

  • Beginning School Attendance and First 10 Days of School Memo

  • New Home Language Survey (HLS) Administration for PS and TK 

STUDENT ENROLLMENT:

• • Aeries RUSD Enrollment Procedures - New Students | Importing New Students | Aeries Support Document

  • Data Confirmation

  • Creating Pre-Enrolled Students from Feeder Schools

  • Siblings - Family Keys

ATTENDANCE:

• • Attendance Setup Tasks

  • Attendance Daily Tasks

  • Attendance Weekly Tasks

  • Attendance Monthly Tasks

  • Daily Aeries Support Attendance Document | Period Aeries Support Attendance Document

  • Letters to Parents Aeries Support Document (See page 6) 

  • Bell Schedule Aeries Support Document

  • Attendance Audit Listing Report 

  • Course Attendance (CAR) Audit Report

  • Attendance Note - ADA Make-Up

  • TK non-ADA Attendance Program code 

  • Covid Absence Codes 

SUPPLEMENTAL ATTENDANCE:

• • Aeries Support Supplemental Attendance

SCHEDULING:

• • Quick Start Guide to the Classes Page

  • Aeries Scheduling

    • Teacher Data

    • Master Schedule

      • Add, Change, Copy or Delete a Section in the Master Schedule

    • Class Schedule Maintenance: Scheduling New Students in a Section/Class

    • Student Scheduling for Next Year - Scheduling Master Schedule

    • Secondary Scheduling Aeries Videos 

  • RSP, Speech and K-6 Music Courses in Aeries

  • Class Calendar & Weekly Instructional Certification

  • Move, Copy or Drop Students from a Section in the Master Schedule

TAGGING STUDENTS:

• • Tagging Newly Enrolled English Learners  | ELPAC Initial Process

  • Tagging Redesignated Fluent English Proficient (RFEP) Students
    For additional information, please refer to the Special Projects link. 

  • New Home Language Survey (HLS) Administration for PS and TK 

  • Hand Entering ELPAC Scores into Aeries

  • Independent Study

  • Tagging Home Teaching

  • Procedures for Home Teaching Students (2024)

  • Red Flags | Red Flag Query Document 

  • Contacts - Deceased Contact

  • Homeless Data Capture (FRC Use Only)

GRADE REPORTING

• • 2026-2027 Grading Periods

  • 2025-2026 Grading Periods

  • 2024-2025 Grading Periods

  • 2023-2024 Grading Periods K-12

  • 2022-2023 Grading Periods K-12

  • 2021-2022 Grading Periods K-12

  • 2020-2021 Grading Periods

  • 2019-2020 Grading Periods

  • 2018-2019 Grading Periods K-12

• • Grade Reporting

    • ELEMENTARY

      • Standards Based Grade Reporting Overview (SBG for Elementary)

        • Standards Based Grade Reporting - Creating table and Updating Grades

        • Print Standards Based Report Cards

        • Copy To Report Card History (SBG) 

        • Copy To Standards Based Grade History

    • SECONDARY

      • Grade Reporting for Secondary School (GRD for Secondary)

      • Copy To Report Card History (GRD)

ONGOING PROCEDURES:

• • Aeries Overview - Classified Training January 2016

  • Print Smarter Balanced (SBAC) Student Cards (SSID Cards)  

  • Procedures for Mail Merge

  • Query Overview Training

  • Winter Conference 2017 Documents:

    • Basic Overview Web Version

    • Web Query

    • Web Daily Attendance

    • Web Period Attendance 

MEDICAL:

• • Medical Aeries Support Document

AERIES PARENT PORTAL:

• • Parent Letter Sample | Parent Letter Sample Spanish | Parent Letter Sample Chinese 

  • Step-by-step procedure

PARENTSQUARE:

• • ParentSquare Notifications in Aeries Contacts

  • How to Create a Group in ParentSquare
    Staff and Teachers can add students to a Static Group in ParentSquare for students that may not be linked to them in Aeries. 

  • Download StudentSquare

  • StudentSquare Help Articles and Videos

  • Managing Long Term Substitute for access to Clever/ParentSquare

  • Syncing  Aeries Student Groups to ParentSquare Groups  

END OF THE YEAR

• May 2026 Aeries Meeting 

• End-of-Year Data Population: Matriculation and Graduation Status and Student Achievement Awards (2026)

• 2026 New Year Rollover  |  Rollover Queries

SUMMER SCHOOL 

• • Summer School Aeries Support document | Summer School Process Aeries links 

  • Summer School Setup RUSD document

QUERY

• • PD Training - Intermediate Query September 2023 

  • Intermediate Query Aeries Support document

Aeries Lead Meetings

• May 2026 Agenda

  • May 2026 Aeries Meeting 

  • End-of-Year Data Population: Matriculation and Graduation Status and Student Achievement Awards (2026)

  • 2026 New Year Rollover  |  Rollover Queries

• • September 2025 Agenda

    • September 2025 Aeries Meeting 

    • Beginning of Year Procedures (Summer Withdrawal, District Exits, & Program Coding)

• • May 2025 Agenda

    • May 2025 Aeries Meeting 

    • EOY Data Population_ Matriculating and Graduating Status, Grad Exemption Indicator and Stu Achievement Awards (2025)

    • 2025 New Year Rollover  |  Rollover Queries

    • Home Language Survey (HLS) Administration for PS and TK 

• • September 2024 Agenda

    • September 2024 Aeries Meeting 

    • Procedures for CBEDS / Summer Withdrawal / GATE / Transfers

• • May 2024

    • Spring 2024 Aeries Meeting 

    • New Year Rollover 2024 | Rollover Queries

    • EOY Data Population- Matriculation and Graduation Status, TK Program Exit and Student Achievement Awards

• • September 2023

    • Procedures for CBEDS / Summer Withdrawal / GATE / Transfers

    • Fall 2023 Aeries Meeting

• • May 2023

    • Spring 2023 Aeries Meeting 

    • New Year Rollover 2023 | Rollover Queries

    • EOY Data Population- Matriculation and Graduation Status, TK Program Exit and Student Achievement Awards 2023

• • September 2022

    • Procedures for CBEDS / Summer Withdrawal / Transfers

    • September 2022 Aeries Meeting 

• • April 2022

    • EOY Data Population: Matriculation and Graduation Status, TK Program Exit and Student Achievement Awards

    • April 2022 Aeries Meeting 

    • New Year Rollover  | Rollover Queries
      
      

  • September 2021

    • Procedures for CBEDS / Summer Withdrawal / Transfers
      
      

  • May 2021

    • New Year Rollover | New Year Rollover Queries

    • EOY Data Population: Matriculation and Graduation Status, TK Program Exit and Student Achievement Awards
      
      

  • September/October 2020

    • RSP, Speech, K-6 Music and SpEd Courses in Aeries

    • SB-98 Memo | Class Calendar  | Class Calendar & Weekly Instructional Mins Certification Aeries Documentation

    • ParentSquare Notifications in Aeries Contacts

    • Data Validation

    • Procedures for CBEDS / Summer Withdrawal / Transfers

    • CALPADS Exit Codes
      
      

• May 2020

  • New Year Rollover | New Year Rollover Queries

  • End-of-Year Data Population: Matriculation and Graduation Status, TK Program Exit and Student Achievement Awards

• March 2020 Email 

  • New Year Rollover | New Year Rollover Queries

  • Summer School
    
    

• November 2019 Agenda

  • College GPA fields | RSP Teacher Rosters

  • Siblings & Family Keys

  • GPA's, Credits and Class Rank Overview and Fields

• September 2019 Agenda

  • 2019-20 Aeries Lead Meeting Dates

  • English Language Acquisition Status (ELA) 

  • 2019 Aeries Meeting #1 / Aeries Handout (Updated 9/26/2018)

  • Aeries Enrollment Exit and Completer Codes

  • Fuzzy Search to the Rescue article

• May 2019 Agenda

  • Matriculating and Graduation Student Status (2019)

  • Records Request Log

  • 2019 New Year Rollover | New Year Rollover Queries

  • Report Card History Elementary | Report Card History Secondary

  • Siblings
    
    

• March 2019 Agenda

  • March 2019 Aeries Meeting

  • Attendance Management

  • Summer School (See documentation above)
    
    

• May 2018 Agenda

  • Matriculating and Graduating Status

  • Reporting Graduating Students to CALPADS

  • CALPADS Changes - Supporting Documentation

  • Attendance Expectations (see Attendance Tasks by Day, Week & Month listed above)

  • Summer 2018 Will Bring Big Changes to the Aeries Client article

  • Preparing for New Year Rollover | New Year Rollover Queries

• March 2018 Agenda

  • Attendance Expectations (see Attendance Tasks by Day, Week & Month listed above)

  • Printing Labels

  • Preparing for New Year Rollover | New Year Rollover Queries

  • Query (Intermediate documentation)

• November 2017 Agenda

  • Contacts

  • Query Change

  • Updated RUSD Grading Periods
    
    

• September 2017 Agenda

  • Aeries Updates - September 2017

  • Data Confirmation Handout

  • Attendance Expectations (see Attendance Tasks by Day, Week & Month listed above)
    
    

• August 2017 Agenda

  • 2017-18 Aeries Meeting Dates

  • CALPADS Updates 

  • Summer Withdrawals 

  • Aeries Updates - August 2017

  • Data Confirmation Handout