Event Description

When creating parameters from fresh then this form looks like this. The items to be entered are straightforward, and are pretty flexible.

  • Name Whatever you like. Used on all results reports

  • Location Whatever you like, as with Name.

  • Date As it says. Generally used during validating of runners ages and assigning a ruinner to the correct age category.

  • Start time Shown on reports, and used when Chip Timing is being used to enable the correct times to be identified.

  • Organisers Anything. Only used on reports.

  • Sponsors Optional, and oinly used on reports if given.

  • No of races Up toi 5 races within the even vcan be sopecified.

  • Timing method See below

Initially you decide whether chip or manual timing is to be used.

  • Manual Timing As the name suggests the timing is done manually, although this might be with computer assistance. The resultant information is a series of entries consisting of the runner's bib number and the time that they took. Various facilities are available to assist with this process, but are not within the scope of this document.

  • Chip Timing Currently this is available in conjunction the ID Chronos chip timing system. If this is selected then further options are available.

Chip recording strategy

Within chip timing you need to specify whether the chip detection mats are to be placed at the start as well as the finish. Putting mats at the start means that the most accurate timing is possible and runners can obtain their chip-to-chip time, for their personal benefit, as well as their official gun-to-chip time.

Event concept

There are three kinds of event that can be managed:-

  1. Single start This has to be considered the normal kind of event whereby all runners set off at the same time.

  2. Separate starts This uses the same equipment but some runners set off earlier than others. One example of this is where there is a single event, but within that some runners take their dog. In which case the canine runners set off ten minutes, say, earlier than the rest. The same equipment is used to record their finish time, but the two groups are assigned different start times.

  3. Multiple heats Used when runners set off in separate heats but their times are to be merged. One such event could be an event held on a track, and runners of different abilities take part in different heats.

Race Names

Having entered the event description, and spoecified the timing parameters then the prize structure foir each race has to be specified. At the bottom of the Event Description Form is a section titles Race Description. For events comprising more than one race then you have the choice as to giving each race a name. One of these, but only one, can be designated to be for all runners, the others must have their own name. This is later assigned to the runners to show which race they have entered. So, for example, if the event is a single race, but with a subcategory of those qualifying by a specific criterion, e.g. Welsh, then one race will be entitled ALL and the other Welsh, say. When the results are published then the race for all runners can be shown, but in addition the race comprising just Welsh runers can also be shown.

Details of the prize structure for each race are specified on the Race Description Form.