EA Required Documents

Students in EDAS 1181 and EDAS 1114 must submit the following documents for placement in the 2025-26 academic year:

1. All students must submit a signed   FOIP Consent to Release Form  (typed names are not accepted) and submit it via the Education Field Experience and Professional Practicum Document Collection Form. Only FOIP forms submitted through our online form will be processed (submissions by email, mail, or in-person will not be accepted). Note: You do not need to submit your FOIP Form and Vulnerable Sector Check (VSC) at the same time. Please carefully read step three below for information about applying for and submitting your VSC.

2. All students must submit the Practicum Request Form by the deadline indicated in their Practicum Checklist. Practicum Checklists (and Practicum Request Forms) are emailed to registered students' RDP email accounts on the registration deadline for the term.

3. If you are currently employed as an Educational Assistant and you will be requesting a Working placement, it is your responsibility to speak with your school administration and/or HR department about the Criminal Record or Vulnerable Sector Check requirements for your placement. You are not required to submit your check to our office for placement.

4. If you are not currently employed as an Educational Assistant, you will be provided with a Non-Working placement for your practicum. As a Non-Working student, our school division partners require that we verify that you have a negative/clear Vulnerable Sector Check (this should include a Criminal Record Check). 

4. 1. At the beginning of July, submit your application for a new Vulnerable Sector Check for the new academic year to your local RCMP or Police Station (see "How to apply for a Vulnerable Sector Check" below for more information about this. Keep a copy of your receipt or proof of application (e.g picture of your application) in a safe location. 

4. 2. Processing times for Vulnerable Sector Checks vary depending on the time of year and individual circumstances. It can take detachments up to 8 weeks to process some applications. To ensure that your application has adequate processing time, we ask that if you do not have the results of your Vulnerable Sector Check by JULY 25, 2025, submit a copy of your receipt or proof of application to our office using the (online)  Education Field Experience and Professional Practicum Document Collection Form. Your proof of application will temporarily save your seat in practicum as you await the results of your check.  If your application is processed before this deadline, please provide us with the results of your check instead of a receipt/proof of application. 

4. 3. Once your application is processed, submit your results using the online form provided above before the results deadlines listed below. Failure to provide a copy of your Vulnerable Sector Check by the deadline will result in you being DROPPED from your field experience/practicum for this academic year. 

EDAS 1114 Fall =  SEPTEMBER 15, 2025

EDAS 1181 Winter=  SEPTEMBER 15, 2025

EDAS 1114 Spring=  SEPTEMBER 15, 2025

NOTE: For security and confidentiality purposes, our office can NOT accept documents submitted via email, mail, or in-person.

How to apply for a Vulnerable Sector Check: 

• If you are an International Student please make sure that you review the information found HERE. It is your responsibility to ensure that you have the correct documentation for your study.

• Vulnerable Sector Checks must be completed by your local RCMP detachment or Police station. Some detachments require that Vulnerable Sector Check applications are submitted in-person, while others allow online applications through their website. There may be a fee attached.

• Make sure that you are applying for a Vulnerable Sector Check! Since you will be in contact with youths (vulnerable persons), a basic Criminal Record Check will not be accepted; it must include the Vulnerable Sector Check. 

• Third party websites such as MyCRC or Certn cannot provide you with a Vulnerable Sector Check and therefore, checks from these sources will NOT be accepted for placement. Visit your local RCMP detachment or Police station in-person or check their website for application details. 

• The date on your check should fall between July 2025-June 2026. If you have a recent check that falls just outside of this range, please reach out to our office (edpracticum@rdpolytech.ca) for discussion. 

• If you need a Letter of Request for your Vulnerable Sector Check, please email edpracticum@rdpolytech.ca and include the following information for us: 

1. Your RDP ID number  

2. Your Full Name 

3. Practicum Course (e.g. EDAS 1181) 

4. Term 

5. Name of the police detachment you are requesting this document for 

• If you have any questions or concerns about your Vulnerable Sector Check, please email edpracticum@rdpolytech.ca. We are here to help you. Although we have placement deadlines and processing times to consider, we will try our best to work with you around any challenges that may present themselves to you. 

**All students must remember to keep original copies of their documents in a secure location as they must present these documents to their school administration on the first day of their placement.**

Non-Working Distance Students

If you will be requesting a NON-WORKING, DISTANCE placement in a school division outside of Red Deer Public, Red Deer Catholic, Chinook's Edge, Wolf Creek, or Wild Rose, you are strongly encouraged to obtain a Child Intervention Record Check (CIC or IRC) before the start of your placement. Click here to view the Child Intervention Record requirements for school divisions.  You are NOT required to submit this document to the CEED Centre for placement. The following information may assist you with obtaining this check, if needed.

•  A Child Intervention Record Check NOT THE SAME as a Vulnerable Sector Check. A Vulnerable Sector Check must be applied for through the RCMP (or Police). A Child Intervention Record Check is applied for through the Government of Alberta's Children and Family Services. Intervention Services records contain information about intervention services that have been provided to a child. The records are for determining if a person has caused a child, of whom they are the guardian, to be in need of intervention. 

• Anyone with a current Alberta address can apply for this check. To request a Child Intervention Record Check application form, you must email your regional office (emails listed below) and ask for the form to be sent to you. You will be asked to provide an email address (for the results) and two forms of identification (including one government issued photo ID). 

1. Calgary region
Email: cs.irccalgary@gov.ab.ca

2. Central region
Email: cs.irccentral@gov.ab.ca

3. Edmonton region
Email: cs.ircedmonton@gov.ab.ca

4. North region
Email: cs.ircnorth@gov.ab.ca

5. South region
Email: cs.ircsouth@gov.ab.ca

• If you are under the age of 18, you will not be able to obtain a Child Intervention Record Check. If this is a requirement for the division you are requesting, please contact edpracticum@rdpolytech.ca for discussion.

• Child Intervention Record Checks are currently free. For further information about this check, please click here.

Common Questions

1. What if I have already submitted my documents in a previous year?

• Students must submit copies of their documentation with each new academic year.

2. What if I do not submit my documents to the CEED Centre?

• Your placement will be cancelled. Failure to complete placement hours will result in an F grade, unless you withdraw from the course. 

3. What if there is an issue with the results of my Vulnerable Sector Check?

• If you have any concerns regarding the results of your check, please contact the CEED Centre (Ed Practicum Office) at edpracticum@rdpolytech.ca. Please include your full name, RDP ID #, and program information.

4. What if there will be a delay in obtaining the results of my Vulnerable Sector Check?

• Contact the CEED Centre (Ed Practicum Office) at edpracticum@rdpolytech.ca. Please include your full name, RDP ID #, and program information.

5. What if I am an International Student and I have questions about my Coop Work Permit, or Study Permit?

• Contact the International Office at international@rdpolytech.ca.