Applying for Professional Learning Courses at Pymble

The following document outlines the 3 phases of the College process for applying for Professional Learning (Academic staff). 

• Applications should be received 4 weeks prior to course start date.

• You should have a pre-enrolment/approval discussion with your school leader (Deputy Head of JS / HoLA or Line manager.

•  If your approver is someone else, make sure they inform your HoLA of the approval. 

PHASE 1: 

REQUESTING A COURSE IN HERO AND RECEIVING APPROVAL

PHASE 2: 

ORGANISING YOUR COURSE

Once the course has been approved, you will receive an approval email from ‘Human Resources - Pymble Ladies' College’ outlining the next steps to follow, which are:    

1 - Enrol with the course provider (for payment see Phase 3). 

2 - Go to the Portal and click on 'staff absences' to upload work for any lessons that you might have and add your lesson plans to the Portal. 

 NB: If the course has not been approved, or if you decide to not complete this course, you will need to log back in to HERO to locate the course tile and click Unenrol. 

PHASE 3: 

PAY THE PL PROVIDER

• If the provider is AIS and there is a fee for the course, follow step A. 

• If the provider is not AIS and there is a fee for the course, follow step B. 

• For any provider where there is no fee for the course, you can now enrol immediately. 

Step A: 

If the provider is AIS and there is a fee for the course, then follow the instructions here.  

(Please ensure that your personal details including dietary requirements on your AIS portal are up to date.) 

Step B: 

If the provider is not AIS and there is a fee for the course, pick one of the following options: 

1. Have the provider invoice the school. 

2. Pay the registration fee from your own funds and arrange reimbursement through the PL Department. 

3. Ask the PL Department to pay the fee upon registration if required by credit card. 

How to arrange reimbursement: 

• Complete the ACADEMIC Petty Cash form . 

• Attach the receipt of payment. 

• Attach the email with course approval. 

• Bring these 3 items to Curriculum Office or email a scanned copy to PLReflections@pymblelc.nsw.edu.au  

Step C:

When you have finished the course, please email PLReflections@pymblelc.nsw.edu.au so your session can be marked as completed.

For courses/ conferences that involve accommodation, travel or any other related expenses for Academic Professional Learning:

• Follow the enrolment process outlined above. If there are hotels offering a discount for the event, please include this information in your application. 

• If your course involves accommodation and/ or travel, the PL team can send a connecting email to you and a representative from FCM Travel. The email will provide guidance on hotel pricing and number of nights’ accommodation  

• Once you have received the email, you may liaise directly with the agent to organise flights and accommodation to suit your schedule and needs.  

• If you are unable to liaise directly, the PL Team can do this for you. (Please be aware that this will slow down the booking process, which can impact availability of preferred hotels and flights.) 

• Your safety while you are travelling is our priority. If your booked accommodation is unsafe at any point during your stay, please rebook yourself at an alternative location and contact Kerryl Howarth, Director of Professional Learning, as soon as possible. khowarth@pymblelc.nsw.edu.au  Phone: +61 2 9855 7687 

• You may be eligible to claim specific expenses when travelling overnight for Professional Learning. The dropdown below advises on the most common claimable items. (NB, events such as plane delays or high-cost locations, may mean that these common claim amounts need to be adapted. Please discuss any queries with the Director of Professional Learning.)

Any cost that is associated with your PL (eg. travel, accommodation, parking, food) needs to be claimed on a 

PETTY CASH FORM FOR ACADEMIC PL. This is different to a regular Petty Cash form.  

Please bring or email this form to the Curriculum Department, 

(mgrzelska@pymblelc.nsw.edu.au or PLReflections@pymblelc.nsw.edu.au).