Embedded Files
This page is a resource for Summer Institute instructors
This page is a resource for Summer Institute instructors
SI2025 Timeline (all dates subject to change)
SI2025 Timeline (all dates subject to change)
by 2/28...Academic Cabinet decide on structure
early March...Save the date and Input Survey sent to all staff
by Spring Break...Academic Cabinet and LST share prioritization criteria for SI classes
3/3-3/28...Departments start anticipating classes - Use the SI2025_Initial Department Ideas Sheet
- We have budget for 2,000 slots. If this were to be equally distributed to each department/content section of the schedule, each section can serve a total of 117 slots or 23 per day. Use this as a guide to help prioritize classes. Link to SI2024 slots per class.
- Consider the results of the SI2025 Input Survey as you design classes. Might be good to look at all the results because some ideas described don't align perfectly to the Staff Group Department or Content Area.
by 4/4...Directors approve department schedule of classes
4/18...Class Details due (template also below in Important Documents)
- Academic Cabinet has reviewed the SI2025 Initial Department Ideas Sheet. Directors will touch base if any questions came up or adjustments are needed.
- Classes that are approved to move forward are now reflected in the SI2025_Schedule of Classes (yellow highlighted classes need attention - check with Directors). If not highlighted yellow, complete the Class Details sheet (template also below in Important Documents) per class and share it with Kate.
4/21...Schedule announced to all staff
4/25...Registration Opens at 7 am
5/15...Required Instructor Training from 12:30-1:30 on MS Teams (meeting link) - meeting invite has been sent to all instructors. If an instructor is unable to attend live, watch the recording and email Kate by 5/28 to confirm reviewing the content.
5/17...Submit Instructor Compensation (sheet and instructions below in Important Documents)
5/24...External Instructor, Off Campus Agreements Due to Janelyn
Important Documents
Important Documents
Teams Meeting on May 15th from 12:30-1:30
- All instructors should tentatively accept the invite so that the recording can be accessed.
- If an instructor is unable to attend live, watch the recording and email Kate by 5/28 to confirm reviewing content.
Compensation for Instructors at Summer Institute may be any one of the following:
- On Contract (no additional compensation, can register for credit)
- Instructor Rate ($50/hr) with no credit
- Co-Instructor Rate ($40/hr) with no credit
- Participant Rate ($35/hr) + Register for the class and purchase PSD credit
Upon submitting the Class Idea Proposal Sheet, connect with Kate about a request to go off campus for approval. The expectation is that all classes are held at the designated PSD school location - rationale for leaving campus for part of a class should be based in class outcomes, experiential learning, or lack of resources at the designated location.
In the unique and rare situation where Individual departments are contracting with a non-PSD employee as the instructor of an SI class, the following procurement and budget steps need to be followed:
- Get a quote for the cost of the services.
- If the external instructor is not an active vendor:
- Department Office Manager enters a ticket using the request type Finance>Contracts and Purchase Requests
- A PO will be generated and sent to the vendor once the contracting process is complete.
- The external instructor submits an invoice after services are received (the class happens).
- Department Office Managers enter a ticket using the request type Finance>Accounts Payable to have payment processed.
Complete this sheet for each class and share by 4/18/2025.
- Review all information on this page thoroughly and reach out to Kate or Janelyn with questions.
- Complete Department Schedule of Classes before Apr. 4.
- Complete the Class Details Sheet per class by Apr. 18 and share with Kate and Janelyn.
- Class Numbers: TBD
Attend the Summer Institute Instructor Required Training - from 12:30-1:30 on MS Teams (meeting link) - meeting invite will be sent to all instructors.
Confirm Instructor Compensation information by 5/17 - available below in Important Documents. If you are selecting to purchase credit, be sure to register for the class!
Review the External Instructor Agreement, Off Campus Agreement and submit if applicable by 5/24 to Janelyn.
Review the room assignment for your classes - listed in the SI2025 schedule of classes and floor plan of RMHS will be below the schedule (Home)
Room assignments were intentional for the class and within the scope of all classes being offered. Contact Kate for questions about rooms.
Each room has a TV display; instructors need to bring a PSD device to connect.
Instructors are encouraged for accessibility to leverage and use the mic system in each classroom.
Instructors are welcome to rearrange the desks or tables in the classrooms (summer cleaning happens after).
Do NOT open windows or prop doors. This counteracts the air flow in the building.
On any given day, we have some classrooms not in use but this varies per day. Talk with PD if you want or need a breakout space.
Lunch will NOT be provided for instructors.
All Gender Restrooms, Family Lactation Room, and safety exits will be identified on the posted location floorplan..
Registration: We may be using the app again that allows attendance to be done via a QR Code...more details coming
At the start of your class...
At the start of your class...
Have participants use the Unified Talent App to scan the Check In QR code on the room sign (morning and after lunch). Once participants have successfully used the app to check in, that class turns a slight shade of blue within the app. For anyone that is unable to use the app and QR code or that is more than 15 minutes late, have them sign the bright pink back up sign in sheet. Use this bright pink back up sign sheet also if anyone needs to leave early. Send anyone with questions down to the PD Table. Return the bright pink back up sheet to the PD Table at the end of each day.
Given the new attendance process, you will not have a printed sign in sheet in your room.
If anyone joins your class on the first day that is not on the sign in sheet and you are not aware of any previous special arrangements, send that person to the PD Table to determine if they can join the class.
Establish routines or do activities to build community in your class and help participants transition into learning.
Set the norms and expectations with your group: sticking to daily schedule, full participation, collaborative respect, etc.
Helpful PD Online Catalog Reminders
Helpful PD Online Catalog Reminders
How to access your class roster. Note: within the instructions, it marks out clicking the box to include the QR code for scanning with the app. Do this if you'd like to screenshot the unique QR code for each section (am and pm of each day) and add it to your slide deck.
During your class...
During your class...
Attend to any needs the participants may have – both for completing work and being comfortable in their environment.
Do frequent check-ins for feedback.
Continue to maintain accurate attendance/sign ins
Feel free to use the outdoor spaces available around the building
HAVE SOME FUN while learning!
At the end of your class...
At the end of your class...
Have all participants complete the Summer Institute feedback survey - bit.ly/feedbackSI2025 or QR code to the right or linked on the Home page.
Remind participants that compensation for SI will be on their end of JULY paycheck.
For each class, complete this Instructor SI2025 Check Out survey with information about how to access the product(s) created in your class. Check Out Survey Results
Presentation Best Practices
Presentation Best Practices
Leverage the PSD Equitable Norms of Collaboration or Community Circle Agreements in your session(s).
ACCESSIBILITY IN PSD
ACCESSIBILITY IN PSD
ACCESSIBILITY MUST DO
ACCESSIBILITY MUST DO
Use the voice amplification microphones
Turn on closed caption within all videos
Use PSD slide deck template to ensure accessible font size, colors - consider providing handouts if slide content is too much
Hit F11 to have your browser return to full screen (and not lose screen space with tabs at the top)
ACCESSIBILITY GROW TO GOALS
ACCESSIBILITY GROW TO GOALS
Use the 'Live Captions' feature in presentation tools
One more tech tip - to not have laptop lock and need the password to wake it up: Hit Windows + X, A pop up window will show, Go to Mobility Center, “Turn On” the Presentation Settings
Slides for Instructors
Slides for Instructors
This slide deck has been created for your optional use. You can import slides into your slide deck or use some of the images (Equity Centered Norms of Collaboration, Circle Agreements, etc.).
Also, if you are not using your own fun slides template, you can use the PSD template. By importing at least one of the slides or creating your own copy of this deck, you then have the template of different slide layouts.
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