Case Creation
Select users can create a case using the 'Upload Case' option from the Dashboard or by using the "Upload Case" tab that appears in blue in the top right of each of the six Cases tabs including; Active Cases, Draft Cases, New Cases, In Progress Cases, Completed Cases, Bookmarked Cases and Archived Cases.
When creating a new Case, the following fields should be completed:
Patient Personal Information
First Name*
Middle Name/Initial
Last Name*
Gender*
Date of birth*
MRN Number*
Select City
Country
State
Address
Clinical History
Note: Fields marked with (*) are mandatory.
Assign Section:
After completing patient details the user can select the section (body part) from the dropdown window.
Assign Pathologist:
The User can also assign the case to a pathologist by entering the email ID and the pathologist will receive notification of a new case via email.
Hospital Details
Referring Hospital Name
Referring Physician Name
Comments
Priority
Multiple Case Upload
Users can upload multiple cases at once by using the provided CSV template. Once the template is completed, the User can select 'Upload via CSV' and upload the completed template.
Accession/Part/Slide - Data Entry
After creating a case, the next step is to upload the associated images. Users upload files by clicking in the Choose Files in the Browse File box. To improve the upload speed for larger files, click the “Upload files with utility” checkbox. The Upload utility is useful for improving the speed when uploading larger image files.
Note: To use the Upload utility, it is necessary to install the PPLauncher Rapid Upload utility on the local computer. Click on the Instructions to download and install the utility. *only compatible with Microsoft Windows operating systems.
Initiating the Upload Process: Once the upload is initiated, without using the Upload Utility, a progress indicator will appear as a pop-up in the bottom right corner of the screen. This indicator displays the real-time upload progress, allowing users to monitor the status of their uploads.
If the Upload Utility checkbox is selected, an orange Uploading will appear in the Processing Status column.
Completing the Upload: When the upload is complete, users must click the "Uploaded" button (highlighted in the orange box in the first figure). Clicking this button allows users to proceed to the data entry phase for each uploaded file.
Entering Accession Level Details: After completing the upload process, users can add accession-level details by clicking the "+" button (shown in the magenta box in the second figure). Details can be entered manually, or users can select an accession identifier from the dropdown menu generated during data entry.
Adding Part-Level Details: Similarly, part-level details can be added by clicking the "+" button (indicated by the yellow box in the third figure). Users can then manually enter the necessary information or select an existing accession identifier from the dropdown menu. Additionally, the block ID and stain information can be entered (highlighted by the pink box in the third figure).
Marking Non-WSI Images: If the uploaded image is not a whole slide image (WSI) but rather a clinical or gross image, users can toggle the appropriate options (shown in the brown box in the third figure). This step is important for accurately marking the images in both the case information and for triaging within the slide tray.
By following these steps, users can ensure that all necessary information is accurately entered and categorized for each case.
Case submission
To complete the case submission, users can attach all relevant case and insurance documents. These documents will be included with the case during submission and made visible to the receiving facility. Once all documents are attached, users should click the "Submit" button (shown in red in the figure below) to share the case with the institution
