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Program Monitoring and Review
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SYSTEM – INPUTS AND PROCESSES
SYSTEM – INPUTS AND PROCESSES
- PSU Quality Policy (commitment to QA and continuous improvement).
- PSU University Code (functions of President, VPAA, Deans, Chairs).
- PSU Vision, Strategic Directions
- PSU Strategic Plan 2023–2027 (with specific program M&E targets).
- Dean’s Supervisory Plan (monitoring classroom delivery, faculty outputs).
- Designation Orders: VPAA, IQA Director & members, Deans, Department Chairs.
- Internal Quality Assurance (IQA) Reports (audit findings, program monitoring).
- Classroom Observation Reports and Faculty Performance Evaluation Results
- Minutes of Curriculum Committee & Academic Council meetings showing monitoring actions.
- AACCUP Accreditation Reports and CHED Monitoring Reports as external validations | CHED Sample Report, Accreditation Sample Report
- Tracer Studies and Employer Feedback Surveys to evaluate program effectiveness
- Certificates of Program Compliance (COPC) issued by CHED for all programs.
- Academics Work Instruction (ISO 9001:2015):
- Curricular Process for New Programs.
- Curriculum Planning and Implementation.
- Curriculum Revision and Implementation.
- Curricular Revision Process.
- Revision and Updating of Course Syllabi.
- OVPAA Memo No. 58, s. 2025 – Revised syllabus template with SDG integration and OBE alignment.
- AACCUP Accreditation Certificates and Reports – documenting strengths and areas for improvement. | Accreditation Sample Report
- Minutes of Curriculum Committee, Academic Council, and BOR meetings – documenting program evaluation and revisions.
- Tracer Studies and Employer Feedback Reports – demonstrating graduate relevance and employer satisfaction.
- Alumni Consultations and Student Evaluations of Teaching (QCE results).
- Internal Quality Assurance (IQA) Audit Reports – compliance with ISO academic processes.
IMPLEMENTATION
IMPLEMENTATION
- Accreditation Status of Undergraduate and Graduate Programs
- COPC Status (CHED-issued).
- Accreditation Survey Visit Schedules (AACCUP).
- President’s Memos on accreditation priorities.
- OVPAA issuances on syllabi revision, faculty loading, academic matters.
- Mock accreditation directives and reports.
- CHED acknowledgement/endorsement of revised curricula.
- Proposals for curriculum revision (undergraduate and graduate programs).
- CHED approvals of revised curricula.
- Student outcomes data (graduation rates, PRC board results, employment tracking).
- Memoranda on Flexible Learning implementation.
- VPAA Reports on flexible learning status and monitoring. | CHED Monitoring Report
- University Learning Continuity Plan (ULCP) (pandemic and post-pandemic strategies). | Published GSheet
- Faculty Accomplishment Reports on Alternative Work Arrangements (AWA).
- Learning Management System (LMS) utilization reports (Google Classroom, Moodle, etc.).
- Revised Course Syllabi reflecting flexible learning and SDG integration.
- Student feedback surveys on flexible learning effectiveness.
- Training and capacity-building records for faculty on online/blended learning.
- Minutes of Academic Council meetings on flexible learning policies.
- CHED Memoranda and PSU compliance reports on flexible learning adoption.
- Employer Feedback Surveys and reports from industry partners.
- Alumni Testimonials and Tracer Studies documenting graduate employability and performance.
- Updated Course Syllabi with recent references and integrated developments in the field.
- Minutes of Curriculum Committee and Academic Council Meetings reflecting adoption of industry inputs.
- PRC Inspection Reports and Professional Board alignment feedback.
- CHED Endorsements of Revised Curricula showing updated compliance.
- AACCUP Accreditation Reports identifying updates in curriculum and program design.
- Extension and Industry Linkages Reports demonstrating program responsiveness.
- Dean’s Meeting Minutes with Department Heads during WFP preparation.
- University President’s Memorandum on WFP preparation.
- College-level WFP drafts reflecting academic priorities.
- University-wide Approved WFP (endorsed by BOR).
- Strategic Plan 2023–2027 linked to WFP line items.
- Faculty Development Plans with budget allocations.
- Graduate Program Curricula requiring research, thesis, or dissertation.
- Graduate Theses and Dissertations Repository (PSU Library, online repository).
- Faculty Research Profiles showing advanced scholarship and publications.
- Institutional Research Agenda aligned with PSU’s Strategic Plan.
- Published Research Articles by graduate faculty and students in refereed journals.
- Dr. Emmanuel A. Onsay Google Scholar Profile (Sample for MBA)
- Dr. Bernadette G. Gumba Google Scholar Profile (Sample for MBA)
- Conference Proceedings with graduate student/faculty presentations.
- Research Funding Records (institutional, CHED, DOST, LGU-supported).
- Partnership/MOA with LGUs, industries, and agencies for applied graduate research.
- AACCUP Accreditation Reports validating research integration in graduate programs.
- Integration of SDGs in Graduate Research Outputs.
- Minutes and proceedings of curriculum review and monitoring meetings.
- Documentation of stakeholder consultations (parents, students, alumni, industry partners, LGUs).
- Tracer study results and employer feedback reports validating graduate performance.
- Curriculum revision proposals and BOR-approved program revisions.
- CHED endorsements/approvals of revised curricula.
- Accreditation reports (AACCUP, PRC inspection reports) with recommendations.
- Updated syllabi showing new references and integration of recent developments.
- Academic Council and Board of Regents resolutions on program revisions.
- Photo documentation of consultations and meetings.
- Annual Program Performance Reports linking review results to actual improvements.
- Faculty Rating Sheets showing periodic monitoring of student performance.
- Registrar’s email notifications to students and parents on learner performance.
- Photo documentation of faculty-student consultations and feedback sessions.
- Minutes of department meetings on student performance review and interventions.
- Remedial program schedules and attendance sheets (tutorials, enrichment classes, mentoring).
- Mock board exam results and review schedules for licensure programs.
- Academic Advising and Guidance Counseling records from OSAS.
- Student feedback surveys on effectiveness of remedial and tutorial programs.
- Faculty Accomplishment Reports documenting student mentoring and remediation.
- University and College Recognition Programs (awards, honors, certificates).
- Faculty Teaching Effectiveness Reports (QCE results).
- Minutes of Departmental and Dean’s Meetings discussing evaluation results.
- Classroom Observation Reports by Chairs/Program Heads.
- Photo documentation of recognition and evaluation activities.
- Board Exam Performance Reports and action plans.
- Student Achievement Reports (competitions, research, extension participation).
- Faculty Development Plans based on evaluation findings.
- Work and Financial Plans (WFP) showing budget allocations for faculty/student improvement programs.
- Internal Quality Assurance (IQA) Audit Reports linking evaluation outcomes with corrective actions.
- CHED/AACCUP Accreditation Reports validating how evaluation results are used for improvements.
- Minutes and Resolutions of the Academic Council on policy review and formulation.
- BOR Resolutions approving updated academic policies.
- PSU Strategic Plan (2023–2027) showing alignment of academic directions.
- Administrative and OVPAA Memoranda on updated academic guidelines.
- University Code and ISO Work Instructions detailing policy review processes.
- Policy documents on WEC, faculty workload, syllabi revision, and flexible learning.
- CHED Memoranda/Directives integrated into academic policies.
- AACCUP Accreditation Reports recommending policy updates.
- Stakeholder consultation documentation (students, alumni, employers, LGUs).
- Minutes of Departmental and Dean’s Meetings feeding into policy recommendations.
- University Annual Reports showing implementation of new academic policies
- Designation Orders for VPAA, IQA Director, Deans, and Department Chairs.
- University Code defining academic leadership functions in monitoring and evaluation.
- ISO 9001:2015 Work Instructions on academic monitoring and evaluation processes.
- Evaluation Tools: Classroom Observation Forms, Student Evaluation of Teaching (SET), faculty performance evaluation forms.
- Minutes of Academic Council and Curriculum Committee meetings deliberating on evaluation results.
- Internal Quality Assurance (IQA) Audit Reports validating monitoring procedures.
- Training records of QA staff and evaluation committees (capacity-building in QA, accreditation, and monitoring).
- AACCUP Accreditation Reports referencing evaluation systems.
- CHED Endorsements/Monitoring Reports confirming compliance.
- PRC Inspection Reports for programs with licensure examinations.
- University and College Reports showing evaluation results and actions taken.
OUTCOME/S
OUTCOME/S
- Certificates of Awards and Recognitions (local, national, international).
- University and College Recognition Programs (souvenir programs, speeches, awardee lists).
- Documentation of Competitions and Awards (official results, trophies, medals, citations).
- Photo and video documentation of awarding ceremonies and events.
- Board Exam Performance Reports including topnotchers or exemplary passers.
- Student Achievement Reports submitted by colleges to OVPAA/OSAS
- Press releases, news articles, and PSU website features on student achievements.
- Scholarship and grant records recognizing academic excellence.
- AACCUP Accreditation Reports citing student achievements as program strengths.
- Participation Certificates in conferences, cultural events, and athletic competitions.
- PRC Results and Certificates citing PSU as a top-performing school.
- Individual Recognition of Topnotchers (certificates, citations).
- BOR Resolution No. 21, s. 2025 – Upscaled Incentives for PRC Topnotchers.
- Previous BOR Resolution No. 76, s. 2006 on topnotcher incentives.
- Testimonial Program/Ceremony Documentation (programs, speeches, photos).
- Photo and video documentation of passers and recognition ceremonies.
- Alumni and student testimonials on licensure exam preparation.
- Mock board exam results and review schedules.
- Minutes of Academic Council and Dean’s Meetings on exam performance and interventions.
- Press releases and media features on PSU’s licensure performance.
- Alumni testimonials highlighting graduate success stories locally and abroad.
- Employer feedback surveys validating graduate performance and workplace readiness.
- Proof of awards (graduates’ citations, recognition from PRC, competitions, industry awards).
- Tracer studies and graduate employment reports showing high employability rates.
- PRC recognition of PSU as a top-performing school and documentation of topnotchers.
- MOAs/MOUs with local, national, and international partners supporting employability.
- Student mobility and exchange program records with partner HEIs abroad.
- CHED/AACCUP reports commending graduate quality.
- Press releases and news articles on PSU graduates’ achievements.
- Alumni association reports showing professional accomplishments of graduates.
- Research studies on graduate competencies (e.g., tracer studies, competency validation research).
- Employer feedback and satisfaction surveys documenting graduate performance.
- Alumni testimonials highlighting competency attainment.
- Tracer study reports on employability, relevance of competencies, and graduate outcomes.
- PRC Board Exam results and recognition of top-performing graduates.
- Student portfolio samples (capstone projects, thesis/dissertation outputs).
- Internship/practicum evaluation reports by industry partners.
- Accreditation reports (AACCUP/CHED monitoring) noting graduate competence.
- Awards and recognitions received by graduates in professional practice.
- Graduate employability data (employment rates, job placement reports).
- CHED PSGs and CMOs as program bases.
- Comparative curriculum matrices benchmarking PSU programs with other HEIs.
- Documentation of benchlearning and benchmarking activities (MOAs, reports, proceedings).
- AACCUP Accreditation Certificates and Reports validating comparability.
- PRC Board Exam performance results benchmarking PSU graduates with those of other HEIs.
- Student exchange and mobility program documentation with partner HEIs.
- Academic Council minutes showing deliberations on benchmarking results.
- Faculty and student participation in intercollegiate academic competitions and conferences.
- Stakeholder consultations confirming program comparability to other HEIs.
- Tracer study reports highlighting graduate acceptance in further studies at other universities.
BEST PRACTICES:
BEST PRACTICES:
Expert-Led Monitoring and Evaluation for Institutional Quality
ISO-Aligned Continuous Improvement in Academic Processes and Policies
Evidence-Based Curriculum Review Anchored in Stakeholder Engagement
Strategic Resource Allocation to Sustain Academic Excellence
Celebrating Student Achievement and Ensuring Program Recognition and Competitiveness
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