SSC Establishment

Due: September 30th (or last Business Day)

STEP 1: Learn about SSC Establishment

START HERE..

Review the SSC Establishment 101 Video and view the sample SSC Establishment submission if you are NEW to the process and need the basics.

SSC Establishment 101

Example SSC Documents 18-19.pdf

SSC Example Submission

STEP 2: Preparing for Your Meeting (Checklist)

Downloadable SSC Establishment Checklist

STEP 3: Conducting Your SSC Establishment Meeting

Agenda Item: SSC Training

Option 1: Play SSC Establishment Training Video

The SSC Training Video fulfills your mandated training requirement.

SSC Training English

SSC Training (English)

Run Time - 12:32 sec

(Play video at 1.25 speed to reduce time)

SSC Training Spanish

SSC Training (Spanish)

Run Time - 18:15 sec

(Play video at 1.25 speed to reduce time)

Option 2: Live (In-Person or Zoom) SSC Establishment Training Presentations

Conduct your own SSC Training with materials provided, or let SRP do the training for you. Contact your SRP Specialist if you prefer live facilitated training.

SSC Establishment Essential Presentation (Self-Guided)
SSC Establishment Essentials Presentation (SRP Specialist-Guided)
SSC Establishment Essential Presentation (Spanish)
SSC Quick Guide

Agenda Item: Peer Elections (& Nominations)

MEMBER NOMINATIONS

Individuals wishing to run in an SSC Peer Election can be added to the ballot through:

Self-nomination or
Nomination by another person

Note: If a candidate is nominated by another person, the candidate must be notified and formally accept the nomination before being placed on the voting ballot.

Below are nomination email templates and nomination forms that can be used to facilitate your nomination process.

MEMBER ELECTIONS

Virtual Election - Ballot/Tally Template

The legislation mandates that SSC members be voted in by their peers (term limits specified in the site bylaws). Ex. Classroom teachers vote for classroom teachers. See the resources below for guidance on how to conduct your election.

Below are example ballots that can be used to facilitate your election process. Ballots should be kept in site records with SSC documentation.

Agenda Item: Election of Offices

OFFICER ELECTIONS

Officers must be elected ANNUALLY, and alternates cannot hold officer positions. All Student Site Councils must have a Chair, Vice-Chair, Secretary, and additional positions, such as parliamentarian, are optional/as desired according to your site's bylaws.

Agenda Item: Approve Bylaws (& Meeting Protocol Resources)

BYLAWS

Sites have the flexibility to change the fill-in-the-blank portions of the bylaws ONLY. Verbiage in the bylaws, such as "What constitutes a quorum," are mandated by the California Department of Education and cannot be changed by Site Councils.

SSC Meeting Protocols

Bylaw Templates

SSC Establishment Bylaws Template

Spanish SSC Bylaws Template

Resources Templates

Additional Resources

Quick List of SSC Meeting Templates

ote: We recommend that SSCs be established ahead of the annual LCAP Parent and Student Advisory Committee elections. SSC and SELLS parent members will nominate and elect the PSAC members who will represent the schools in their electoral districts. If establishment before the elections is not possible, please ask continuing committee members to attend. (Link to a presentation explaining the role of PSAC and the elections process)

(Templates & Resources)

In this section, you will find all the mandated documents needed for submission (also embedded in the checklist) to the Strategic Resource Planning office in order to establish your School Site Council. A copy of the SSC records should also be kept on site, available to the public, for a period of 3 years.

FLYER

The SSC Establishment flyer must be posted 72 hours in advance of your meeting and must include: School name, location, date, time, title of meeting, and all the agenda items. You can post your agenda with your flyer or in place of the flyer.

AGENDA

See the agenda template for all the items REQUIRED as part of your Establishment meeting

SIGN-IN SHEET

Signatures must be handwritten, and members must be physically present

MINUTES

Review the "SSC Establishment Checklist" minutes section to learn about the components required to be included in your minutes.

ROSTER

Must be typed. Classroom Teachers MUST have a classroom, verified using AERIES. Resource teachers, Prep Teachers, TSAs without a classroom must serve as "other staff" on the SSC, and cannot be listed as classroom teachers (EC Section 65000 [c] [1] [A]).