Introduction to ChatGPT and overview of self-serve resources

Timing: After SSO has been completed and user accounts have been provisioned

Email template: 

--------------------

Hi [Team/Students],

We’re thrilled to announce that ChatGPT Edu is now available at [University Name]! AI is evolving rapidly, and this is your opportunity to discover how ChatGPT can help streamline coursework, research projects, and creative endeavors. From analyzing complex data to generating fresh ideas, ChatGPT has the potential to elevate how you learn and collaborate.

Why This Matters

The launch of ChatGPT Edu marks an exciting step in the intersection of education and AI, providing  [University Name] students with a powerful tool to enhance learning, spark creativity, and support research. As AI continues to shape the future of work and knowledge, this resource empowers you to engage with cutting-edge technology in a way that enriches your academic experience.

What’s Included in ChatGPT Edu

• GPT-4o & GPT-4o1, Data Analysis, Search, & Advanced Voice Mode: Work with ChatGPT’s most advanced AI models to quickly gather insights, get real-time information from the web, and even interact via voice.

• Canvas & Custom GPTs: Collaborate with ChatGPT for writing, coding, and brainstorming. You can also create tailored AI experiences for specific needs.

• DALL-E 3: Generate images from simple descriptions for presentations, projects, and more—no design skills required!

Guidelines

For all university-related tasks, be sure to use your ChatGPT Edu instance rather than a personal ChatGPT account. This ensures you have access to the university’s enhanced features, higher data privacy standards, and academic-focused optimizations—helping you get the most out of ChatGPT while keeping your work secure and aligned with university guidelines.

Review our university's AI governance policy here to understand guidelines for responsible and effective AI use.

How to Get Started

• Log in at [Login instructions] using [preferred login method]

• Access learning resources, including sample prompts that you can input into ChatGPT, here

• Attend ChatGPT’s webinar series to learn best practices and get the most out of ChatGPT Edu

  • ChatGPT 101: A Guide to Your AI Super Assistant  (Live Session | Recording)   

  • ChatGPT 102:  Applying AI to do Your Best Work (Live Session | Recording) 

[Additional information about where to go for resources or support]

Let’s make the most of this exciting opportunity together!

Best,
[Your Name]
[Your Position]

Introduction to ChatGPT and overview of self-serve resources

Timing: After SSO has been completed and user accounts have been provisioned

Email template: 

--------------------

Hi team,

We’re thrilled to announce that ChatGPT Edu is now available at [University Name]! AI is evolving rapidly, and this is an ideal time to explore how ChatGPT can support your teaching and research. Whether you’re designing coursework, preparing lectures, or diving into complex data analysis, ChatGPT can help generate new ideas, summarize academic materials, and streamline administrative tasks. 

Why This Matters

The introduction of ChatGPT Edu represents a strategic opportunity to enhance learning, streamline academic support, and prepare students for an AI-driven future. ChatGPT Edu is designed to support—not replace—teaching and learning by helping students think critically, refine their ideas, and engage more deeply with course material. As faculty, you have the opportunity to shape how AI is used in the classroom, guiding students to leverage it ethically and effectively in their academic journey.

Protecting [University Name]’s data is one of our top priorities. With ChatGPT Edu, none of our data is used to train the model, and enterprise-level security measures make it safer to use than personal accounts. 

What’s Included in ChatGPT Edu

• GPT-4o & GPT-4o1, Data Analysis, Search, & Advanced Voice Mode: Work with our most advanced AI models to quickly gather insights, get real-time information from the web, and even interact via voice.

• Canvas & Custom GPTs: Collaborate with ChatGPT for writing, coding, and brainstorming. You can also create tailored AI experiences for specific needs.

• DALL-E 3: Generate images from simple descriptions for presentations, projects, and more—no design skills required!

Guidelines

For all university-related tasks, be sure to use your ChatGPT Edu instance rather than a personal ChatGPT account. This ensures you have access to the university’s enhanced features, higher data privacy standards, and academic-focused optimizations—helping you get the most out of ChatGPT while keeping your work secure and aligned with university guidelines.

Review our university's AI governance policy here to understand guidelines for responsible and effective AI use.

How to Get Started

• Log in at [Login instructions] using [preferred login method]

• Access tailored learning resources, including sample prompts that you can input into ChatGPT, here.

• Attend ChatGPT’s webinar series to learn best practices and get the most out of ChatGPT Edu

  • ChatGPT 101: A Guide to Your AI Super Assistant  (Live Session | Recording)   

  • ChatGPT 102:  Applying AI to do Your Best Work (Live Session | Recording) 

[Additional information about where to go for resources or support]

Let’s make the most of this exciting opportunity together!

Best,
[Your Name]
[Your Position]

Introduction to ChatGPT and overview of self-serve resources

Timing: After SSO has been completed and user accounts have been provisioned

Email template: 

--------------------

Hi [Team/staff],

We’re thrilled to announce that ChatGPT Edu is now available at [University Name]! AI is evolving rapidly, and this is your opportunity to discover how ChatGPT can help streamline coursework, research projects, and creative endeavors. From analyzing complex data to generating fresh ideas, ChatGPT has the potential to elevate how you learn and collaborate.

Why This Matters

The introduction of ChatGPT Edu represents a strategic opportunity to enhance learning, streamline academic support, and prepare students for an AI-driven future. As administrators, you play a crucial role in shaping responsible AI adoption—ensuring it aligns with institutional goals, supports faculty and student success, and upholds academic integrity. This initiative allows the university to stay at the forefront of innovation while fostering a thoughtful and informed approach to AI in education.

Protecting [University Name]’s data is our top priority. With ChatGPT Edu, none of our data is used to train the model, and enterprise-level security measures make it safer to use than personal accounts.

What’s Included in ChatGPT Edu

• GPT-4o & GPT-4o1, Data Analysis, Search, & Advanced Voice Mode: Work with ChatGPT’s most advanced AI models to quickly gather insights, get real-time information from the web, and even interact via voice.

• Canvas & Custom GPTs: Collaborate with ChatGPT for writing, coding, and brainstorming. You can also create tailored AI experiences for specific needs.

• DALL-E 3: Generate images from simple descriptions for presentations, projects, and more—no design skills required!

Guidelines

For all university-related tasks, be sure to use your ChatGPT Edu instance rather than a personal ChatGPT account. This ensures you have access to the university’s enhanced features, higher data privacy standards, and academic-focused optimizations—helping you get the most out of ChatGPT while keeping your work secure and aligned with university guidelines.

Review our university's AI governance policy here to understand guidelines for responsible and effective AI use.

How to Get Started

• Log in at [Login instructions] using [preferred login method]

• Access tailored learning resources, including sample prompts that you can input into ChatGPT, here.

• Attend ChatGPT’s webinar series to learn best practices and get the most out of ChatGPT Edu

  • ChatGPT 101: A Guide to Your AI Super Assistant  (Live Session | Recording)   

  • ChatGPT 102:  Applying AI to do Your Best Work (Live Session | Recording) 

[Additional information about where to go for resources or support]

Let’s make the most of this exciting opportunity together!

Best,
[Your Name]
[Your Position]

Inspire students with common use cases of ChatGPT for students, and remind them of available resources

Timing: ~2 weeks after accounts are provisioned

Email template: 

--------------------

Hi [Team/Students],

We hope you are taking advantage of all of the resources we shared and finding ways that ChatGPT can help support your work. If you’re looking for some inspiration, we’re excited to share a list of use cases and sample prompts for [University Name] students:

Adaptive Study Plan Generator

• Use Case: Generate a personalized and dynamic study schedule based on your performance, upcoming deadlines, and learning style.

• Example Prompt: “Create a personalized study plan for my upcoming [subject] exams, incorporating these specific areas where I need extra practice [list them]. Include time allocations, recommended practice problems, and review sessions, adjusting difficulty based on my progress.”

Real-Time Peer Review & Feedback

• Use Case: Get structured, constructive commentary on essays, presentations, or creative projects.

• Example Prompt: “Review my [essay/outline/presentation] on [topic]. Provide feedback organized into strengths, weaknesses, and recommended changes, along with at least three additional resource suggestions to improve my arguments.”

Custom Research Assistant

• Use Case: Streamline research by summarizing articles, identifying gaps in literature, and suggesting relevant resources.

• Example Prompt: “Help me research [topic]. Summarize the attached sources [links] and group them by recurring themes. Identify any research gaps, and suggest additional resources that deepen my understanding. Provide a bulleted summary for each theme.”

Practice Real-World Scenarios

• Use Case: Simulate hands-on scenarios—like business negotiations, lab experiments, or policy debates—to build practical skills.

• Example Prompt: “Simulate a real-world negotiation between a sports management firm and a sponsor. Present potential objections and pushbacks. Offer feedback on my negotiation style and propose improvements for communication, strategy, and relationship management.”

Personalized Career Pathway Exploration

• Use Case: Discover potential career paths that align with personal interests, academic strengths, and market trends.

• Example Prompt: “Based on my major in [subject] and my interests in [fields], suggest at least three relevant career paths. Include typical responsibilities, in-demand skills, internship ideas, and courses or certifications that would boost my employability.”

Collaborative Project Management

• Use Case: Divide group project tasks, set realistic timelines, and establish communication protocols to ensure timely completion.

• Example Prompt: “Plan our group project on [topic] by breaking it into major milestones, assigning tasks to each member based on their strengths, and setting deadlines. Include a schedule for updates and checkpoints to ensure we stay on track.”

Check out these additional resources to make the most of ChatGPT:

• Attend webinar series to learn best practices:

  • ChatGPT 101: A Guide to Your AI Super Assistant  (Live Session | Recording)   

  • ChatGPT 102:  Applying AI to do Your Best Work (Live Session | Recording) 

• Review the ChatGPT Quickstart Guide 

[Additional information about where to go for resources or support]

Best,
[Your Name]
[Your Position]

Inspire students with eight common use cases of ChatGPT for students, and remind them of available resources

Timing: After SSO has been completed and user accounts have been provisioned

Email template: 

--------------------

Hi [Team/Name],

We hope you are taking advantage of all of the resources we shared and finding ways that ChatGPT can help support your work. If you’re looking for some inspiration, we’ve excited to share a list of use cases and sample prompts for [University Name] faculty:

Dynamic Case Study Development

• Use Case: Create up-to-date, interactive case studies that incorporate recent data or current events.

• Example Prompt: “Generate a comprehensive case study on [emerging issue/technology], highlighting key trends and recent real-world data (from the past 6 months). Structure it for graduate-level students, including background information, challenges, and open-ended discussion questions.”

Cross-Disciplinary Research Collaboration Facilitation

• Use Case: Bridge different academic areas by creating frameworks and outlines that bring multiple disciplines together.

• Example Prompt: “Develop a research framework integrating [discipline A] and [discipline B]. Identify common objectives, potential methodological overlaps, and areas where both fields can benefit. Provide an outline with clear goals and recommended collaboration strategies.”

Automated Research Grant Proposal Drafting

• Use Case: Draft targeted proposals that meet specific funding guidelines and highlight innovative research angles.

• Example Prompt: “Create a research grant proposal focusing on [topic]. Align it with [funding agency] guidelines (linked) and ensure the proposal includes a robust literature review, detailed methods section, and anticipated impact. Emphasize how our institution’s existing strengths support this project.”

Real-Time Debate and Discussion Moderation

• Use Case: Get summaries and counterpoints for heated classroom debates or online forums, ensuring balanced perspectives.

• Example Prompt: “Moderate a debate on [controversial topic]. Provide unbiased summaries of each side’s arguments, highlight logical fallacies or gaps, and introduce provocative questions to deepen the discourse.”

Customized Student Feedback Analysis

• Use Case: Identify and act on themes in student feedback to improve course materials or teaching techniques.

• Example Prompt: “Review feedback from my [course name] for the past semester (attached). Summarize common themes, note any frequently mentioned concerns, and propose at least three actionable changes to improve the course next term.”

Personalized Learning Pathway Creation

• Use Case: Design multi-track syllabi or module paths that cater to students with differing knowledge levels or career goals.

• Example Prompt: “Build a two-track learning pathway for [subject/topic]. The first track should address fundamental concepts for beginners, while the second offers advanced challenges and research opportunities. Suggest reading materials, practical exercises, and evaluation methods.”

Crisis Management & Response Simulation

• Use Case: Create scenario-based learning for emergency preparedness, integrating real-time decision-making and reflection.

• Example Prompt: “Develop an interactive classroom simulation on responding to a significant public health crisis. Outline scenario stages, key inflection points, and roles for students. Provide likely outcomes if certain decisions are made—both best and worst-case scenarios.”

Research Data Visualization and Interpretation:

• Use Case: Transform raw data into accessible graphs and discussion points, enhancing students’ understanding of complex results.

• Example Prompt: “Using the data set [link to CSV or spreadsheet], generate clear bar charts and scatter plots showing significant correlations. Provide annotated explanations so students can easily grasp the key insights and interpret the data with minimal guidance.”

Check out these additional resources to make the most of ChatGPT:

• Attend webinar series to learn best practices:

  • ChatGPT 101: A Guide to Your AI Super Assistant  (Live Session | Recording)   

  • ChatGPT 102:  Applying AI to do Your Best Work (Live Session | Recording) 

• Review the ChatGPT Quickstart Guide 

[Additional information about where to go for resources or support]

Best,
[Your Name]
[Your Position]

Inspire administrators with common use cases of ChatGPT for students, and remind them of available resources

Timing: After SSO has been completed and user accounts have been provisioned

Email template: 

--------------------

Hi [Team/Name],

We hope you are taking advantage of all of the resources we shared and finding ways that ChatGPT can help support your work. If you’re looking for some inspiration, we’ve excited to share a list of use cases and sample prompts for [University Name] administrators:

Student Enrollment Analytics and Forecasting

• Use Case: Analyze historical enrollment data, predict future trends, and inform strategic planning.

• Example Prompt: “Analyze our enrollment data from the past five years [linked data] and generate a forecast for the upcoming academic year. Identify key trends, influencing factors, and any potential anomalies. Suggest targeted strategies for optimizing resource allocation, including recommendations for specific departments or programs.”

Automated Policy Drafting & Revision

• Use Case: Draft or revise institutional policies (e.g., onboarding, compliance) to ensure alignment with regulations and best practices.

• Example Prompt: “Draft a comprehensive onboarding checklist for new faculty members, ensuring alignment with institutional policies and best practices. Use the resources linked below and include key tasks and milestones for pre-arrival, first week, and first month. Make it applicable to both in-person and remote onboarding.”

Event Planning and Coordination

• Use Case: Plan and coordinate campus-wide events or departmental conferences, including scheduling and communication strategies.

• Example Prompt: “Help plan our upcoming university conference on [theme]. Create a detailed schedule, assign tasks to staff, and suggest communication strategies for keeping everyone informed. Include speaker lineup, potential student or sponsor involvement, and milestone deadlines.”

Financial Aid Optimization

• Use Case: Analyze and improve financial aid distribution, ensuring equity and maximum student support.

• Example Prompt: “Analyze our financial aid distribution data from [specific time period] to identify gaps and opportunities for greater impact. Suggest data-driven methods to reallocate resources, focusing on underrepresented groups or unmet financial needs. Propose a monitoring plan for ongoing adjustments.”

Crisis Response Planning:

• Use Case: Develop emergency preparedness plans for scenarios like natural disasters, health crises, or campus-wide disruptions.

• Example Prompt: “Develop a crisis response plan for a potential [type of disaster] impacting our campus. Outline immediate actions, communication channels, evacuation protocols, and long-term recovery strategies. Tailor the plan to local safety regulations and resources.”

Alumni Engagement Strategy

• Use Case: Cultivate stronger alumni relationships through personalized outreach and event planning.

• Example Prompt: “Create an alumni engagement strategy for [institution name], using data on past alumni interactions. Segment communications based on interests and involvement levels. Include targeted outreach, both digital and in-person events, and steps for maintaining alumni support long-term.”

Check out these additional resources to make the most of ChatGPT:

• Attend webinar series to learn best practices:

  • ChatGPT 101: A Guide to Your AI Super Assistant  (Live Session | Recording)   

  • ChatGPT 102:  Applying AI to do Your Best Work (Live Session | Recording) 

• Review the ChatGPT Quickstart Guide 

[Additional information about where to go for resources or support]

Best,
[Your Name]
[Your Position]

Invite educators and academic leaders to join the OpenAI Forum, a collaborative space for discussing AI adoption strategies and networking

Timing: ~1-2 weeks after accounts are provisioned

Email template: 

--------------------

Dear [Recipient],

As part of our ongoing adoption of ChatGPT at [University Name], we invite you to join the OpenAI Forum, a space designed for educators and academic leaders to collaborate on effective AI adoption strategies.

The OpenAI Forum is a community initiative that brings together domain experts to discuss and collaborate on the present and future of AI. The Forum features events such as in-person meet-ups, educational webinars, and opportunities for members to network and cross-pollinate ideas. Forum programming is co-created by community members, and facilitated by OpenAI.

👉 Sign up for the OpenAI Forum here.

We also encourage you to pass this invitation along to colleagues who might benefit. Thanks for being a part of this ongoing initiative!

Best,

[Your Name]

[Your Position]

Highlight advanced features for power-users to deepen their use of ChatGPT

Encourage users to take impact survey to highlight ways they are using ChatGPT

Timing: ~8 weeks after accounts are provisioned

Email template: 

--------------------

Subject: Share Your ChatGPT Experience – Help Improve AI Resources at [University Name]

Dear [Student's Name],

Have you been using ChatGPT for coursework, research, or studying? We want to hear from you!

As [University Name] continues to shape AI resources for students, your feedback will help us:

• Understand how students are using ChatGPT in their academic journey

• Identify ways to improve guidance, training, and policies

• Ensure AI tools are accessible, effective, and aligned with student needs

Please take a few minutes to complete our ChatGPT Impact Survey: [Insert Survey Link]

Your input will directly influence how we enhance AI resources for all students. The survey will be open until [Deadline Date].

Thank you for your time—we appreciate your insights!

Best,

[Your Name]

[Your Role]

Encourage users to take impact survey to highlight ways they are using ChatGPT

Timing: ~8 weeks after accounts are provisioned

Email template: 

--------------------

Subject: Help Shape ChatGPT Resources at [University Name] – Impact Survey

Dear [Professor's Name],

We hope you're finding ChatGPT valuable in your teaching and research at [University Name]. As we continue to refine and enhance the university’s enablement resources, we’d love to learn more about how you're integrating ChatGPT into your work.

Your insights are essential in helping us:

• Understand the most impactful use cases across disciplines

• Identify opportunities to provide better support and guidance

• Ensure faculty and students maximize the benefits of ChatGPT responsibly and effectively

Please take a few minutes to complete our ChatGPT Impact Survey: [Insert Survey Link]

Your feedback will directly inform how we develop resources, training, and policies to support AI use across the university. The survey will be open until [Deadline Date].

Thank you for your time and for being part of this important initiative. If you have any questions or would like to share your experiences in more detail, feel free to reach out.

Best,

[Your Name]

[Your Role]

Encourage users to take impact survey to highlight ways they are using ChatGPT

Timing: ~8 weeks after accounts are provisioned

Email template: 

--------------------

Dear [Administrator's Name],

As [University Name] continues to refine AI resources for faculty, staff, and students, we are gathering insights on how ChatGPT is being used across campus. Your perspective is essential in helping us:

• Identify high-impact use cases in administration, instruction, and student support

• Ensure we provide the right guidance and enablement for responsible AI use

• Develop policies and resources that best support our community

Please take a few minutes to share your insights in our ChatGPT Impact Survey: [Insert Survey Link]

Your feedback will directly inform our strategy for AI implementation at [University Name]. The survey will remain open until [Deadline Date].

Thank you for your time and for helping us shape the future of AI on campus.

Best,

[Your Name]

[Your Role]