Embedded Files
Explore the key features and commands to make the most of ChatGPT Edu in your work and daily tasks.
ChatGPT Edu Features
ChatGPT Edu Features
Read files
ChatGPT Edu supports file uploads, allowing you to quickly extract key insights, summarize reports, review policy documents, or analyze meeting notes directly within the chat. Simply drag and drop a file to get started.
How to trigger:
Drag and drop a file into your chat and append instructions
Summarize …
Review my report …
Explain this article …
→ Learn more about uploading files
Speak & translate
With voice mode, you can talk to ChatGPT and receive spoken responses, making interactions more natural and efficient. Use it to brainstorm ideas, translate languages or explore topics in real time.
How to trigger:
Select the Voice button in the lower right corner of the prompt box
Help me brainstorm …
Tell me about …
Translate what I say into …
Personalize
Customize settings to tailor ChatGPT’s responses, tone, and functionality to better align with your communication style.
How to personalize:
If you see Memory updated in a chat, ChatGPT has saved context behind the scenes to better inform future conversations.
To provide additional personalization:
Navigate to Settings > Personalization > Custom Instructions
Be as detailed as possible to ensure ChatGPT provides the most tailored responses to your preferences.
Search
ChatGPT Edu can search the web in real time, helping you access up-to-date policies, verify important information, and gather insights beyond its built-in knowledge. Perfect for staying informed and sourcing credible resources for administrative tasks.
How to use Search:
Select the Search button in your chat window
Or trigger Search using prompts
Today’s headlines in …
Latest announcements from …
This year’s trends for …
→ Watch our short Introduction to Search video
Deep Research
Using internet sources, ChatGPT Edu helps simplify complex information, synthesize multiple documents, and generate clear, structured summaries—making it an invaluable tool for administrators and staff working on reports, strategic plans, policy reviews, or grant applications.
How to use Deep Research:
Select the Deep Research button in your chat window
Analyze best practices for …
Compare policies or procedures related to …
Gather evidence supporting or opposing …
Write
With Canvas, you can draft, refine, and expand your writing in a dedicated space, whether you're crafting communications, drafting reports, preparing meeting agendas, or developing strategic plans. ChatGPT assists with structure, clarity, and coherence.
How to use Canvas:
Type /canvas in your chat window
Or trigger Canvas using prompts
Compose an email to …
Outline an article about …
Draft a report on …
Create Images
With Image Generation, ChatGPT Edu can create images based on text descriptions, helping administrators and staff develop visual materials for presentations, reports, newsletters, and communications to engage your school community.
How to use Image Generation:
Type /image in your chat window
Or trigger Image Generation using prompts
Visualize …
Make a picture of …
Create art for my presentation on …
Analyze data
ChatGPT Edu's Advanced Data Analysis (ADA) capabilities can process spreadsheets and datasets, helping administrators and staff analyze trends, summarize institutional data, and visualize complex information for reports, strategic planning, or decision-making.
How to use Advanced Data Analysis:
Upload a file using the + button
Include a prompt with your file
Transform this data …
Analyze this table …
Plot these trends …
→ Watch a short ChatGPT for Data Analysis video
→ Learn more about data analysis with ChatGPT
Increase efficiency
With Custom GPTs, administrators and staff can build AI assistants tailored to streamline routine operations, automate responses to common inquiries, generate department-specific content, or provide personalized support, all aligned with your unique administrative needs.
How to use Custom GPTs:
Select Explore GPTs in the left-hand column of ChatGPT
Add custom instructions and upload knowledge for repeatable workflows
Connect to third party systems
Reason
With advanced reasoning capabilities powered by the o-series, ChatGPT Edu can help administrators and staff navigate complex decisions, evaluate policies and procedures, and explore nuanced institutional challenges.
ChatGPT-4o: great for quick, predictive text and everyday tasks
ChatGPT o-series: slower, more deliberate reasoning
How to use the o-series models:
Use the model picker in the top of the ChatGPT browser window
→ Watch a short ChatGPT and Reasoning demo
→ Learn about usage limits on the o-series models
See
ChatGPT Edu can interpret images, charts, handwritten notes, and screen-shared content, helping administrators and staff effectively engage with visual materials. Use it to clarify complex diagrams, review documents, summarize visual data, or simplify charts and presentations.
How to trigger:
To record video or screenshare, select the Voice button
What type of plant is this?
What does this chart mean?
To upload content, use the + button
Transcribe this uploaded image of today's whiteboard content
Organize
Projects allow you to organize your administrative work by topic or initiative, keeping communications, reports, planning documents, and resources neatly arranged in one place. ChatGPT remembers files and instructions within each project, streamlining collaboration and enhancing productivity.
How to use Projects:
Select the + button under the Projects sidebar
Name your project
Upload files, instructions, or begin your first chat
Code
With Canvas for coding, you can develop code using natural language in various programming languages such as Python, C++, JavaScript, and more. Translating, debugging, and collaborating with ChatGPT on code projects becomes incredibly easy, whether you're performing supervised learning for a research project, an interactive application to test your knowledge, or designing visualizations for a report.
How to code within Canvas:
Open Canvas and add a code block
Write or paste your code
Run and view results within the Canvas environment
→ Learn more about coding in Canvas
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