Focus: Configuring user provisioning and management

• Configure SSO for ChatGPT Edu (Owner: IT & Admin Teams)

• Complete SCIM Integration (Owner: IT & Admin Teams)

Focus: Building a strong foundation for long-term success with ChatGPT Edu

• Watch ChatGPT 101 to learn the fundamentals of ChatGPT Edu and its array of premium features (Owner: All stakeholders)

• Draft internal communications using the AI Communication Toolkit. Be sure to add a message on “why we’re adopting AI”, as well as address expected FAQs for faculty, staff, and students (Owner: Project Leads, Marketing & Communications)

• Refine security, compliance, and IT FAQs, taking inspiration from other institutions: Wharton’s ChatGPT Knowledge Base, Harvard’s guidelines for using generative AI, and Harvard’s IT help resources. (Owner: Project Leads, IT & Admins, Marketing & Communications)

• Develop an Internal AI Vision including stakeholder mapping, AI adoption policy, activation targets, and communication plan. (Owner: Project Leads)

Focus: Empowering users with the tools and support to confidently adopt ChatGPT

• Invite early users to ChatGPT (Owner: IT & Admins)

• Share OpenAI’s out-of-the-box enablement content with your early users (Student Hub, Faculty Hub, Staff Hub) (Owner: Marketing & Communications, Project Leads)

  • Additional enablement:

• Ethan Mollick's "Teaching with ChatGPT" course

• • OpenAI forum talks to learn from other faculty leaders

• Feedback loop: open a private Teams/Slack channel and/or a form for champions to log bugs, use-case ideas, or policy concerns (Owner: Project Leads, IT & Admins)

Focus: Turning ideas into action by developing practical and impactful AI use cases

• Identify and enable AI Champions to spearhead departmental adoption. (Owner: Faculty Champions, Staff Champions)

• Watch OpenAI Presents: Build Advanced GPTs & Custom Actions in ChatGPT (Owner: Project Leads, IT & Admins, Marketing & Communications)

• Begin building your own enablement resources using our templated learning paths for inspiration and OpenAI’s ChatGPT essentials deck. (Owner: Project Leads, Faculty Champions, Staff Champions)

• Build prompt packs for your university and publish them on an accessible site (Student starter prompts, Faculty starter prompts, Staff/Administrator sample prompts) (Owner: Project Leads, Marketing and Communications)

• Update ticket system macros and help-desk routing so ChatGPT Edu questions land with the right team (IT and Admins)

Focus: Expanding ChatGPT EDU usage through creative and campus-wide engagement

• Invite the remaining group of users to ChatGPT Edu. Continue sharing streamlined communications outlined in the AI Communication Toolkit to increase campus awareness of your ChatGPT Edu initiative. (Owner: Marketing & Communications)

• Invite faculty champions to the OpenAI Forum so they can engage with our community of 10,000+ educators and education leaders. Faculty and staff can apply for the forum using this application form. (Owner: Faculty Champions, Staff Leads and Champions)

• Host role-based live or virtual trainings with your users using OpenAI’s ChatGPT Essentials deck. Be sure to segment the users (i.e. staff, faculty, students) appropriately and tailor each session accordingly to ensure individualized learning outcomes (Owner: Project Leads, Faculty & Staff Champions)

• Share enablement content with your community (students, faculty, staff). (Owner: Marketing & Communications, Project Leads)

Focus: Reflecting on progress, analyzing metrics, and exploring new opportunities to scale adoption

• Enroll participants in the OpenAI Academy to build AI literacy across campus. (Owner: Faculty Leads & Champions)

• Plan additional live sessions on your campus to increase AI Literacy, improve Prompt Engineering skills, and develop Custom GPTs. (Owner: Champions and Curriculum Designers)

  • See OpenAI's Hackathon Project Plan and reference the linked template.

  • See example sessions from Wharton for inspiration. 

Focus: Celebrating wins and keeping the momentum on campus going

• Review ChatGPT Edu's resources for Additional Learning and share with relevant stakeholders at your university. (Owner: All stakeholders)

• Continue hosting workshops and demos on campus to spread knowledge and build confidence in generative AI across your community. (Owner: Project Leads, Faculty Champions, Staff Champions)

• Ensure your Resource Hub stays evergreen—add new prompt packs, slide decks, and quick-tips videos weekly (Owner: Project Leads, IT, Marketing)

• Read out metrics – share adoption stats, support volume, and qualitative wins with leadership (Owner: Project Leads)

• Launch newsletters (we suggest bi-weekly) to your user base featuring use-case spotlights, tip of the week, and policy reminders (Owner: Project Leads)

• Submit feedback on the launch experience to better inform the resources OpenAI provides. (Owner: Project Lead(s))

• Request feedback from your university one month after you launch to your pilot group of users (Impact Survey to be shared with Project Leads via email) (Owner: Project Leads)

Useful resources for continued learning with ChatGPT Edu

Stuck? Get answers from the OpenAI Team

• For technical and troubleshooting questions throughout the cohort, reach out to support@openai.com.

• For non-technical questions, reach out to your OpenAI Account Director.