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What is a Check Point Meeting?
What is a Check Point Meeting?
During your co-op experience, you are responsible for scheduling, planning, and running check point meetings with your co-op teacher. This is an important skill in the professional world and will build skills to support your final pitch presentation and beyond. This will potentially start off as challenging and a little strange but by the second or third meeting it will get easier and you will see the benefits.
Between each module you are responsible for scheduling a check point meeting with your co-op teacher and completing a meeting planner in your student workbook to guide the meeting.
Duration: 7:21
Duration: 7:00
Sending Professional Meeting Invites
Sending Professional Meeting Invites
When you are requesting a meeting you should send an email with all the relevant information.
You should have a professional greeting and use full sentences.
Your email should have a relevant subject line that clearly lets the reader know what the email is about before even opening in.
Within your email you can suggest a specific date and time, give a couple options, or keep it open. However, you should make it clear that the meeting ideally has to happen before a specific date. This helps to ensure that meetings are not delaying your work.
You should provide an estimated timeframe for the meeting so people can plan accordingly. The meeting should be at least 20 mins (you can always end early if needed).
Ensure you give the basics of what will be discussed in the meeting, nothing too long.
If the person needs to come to the meeting with anything to contribute and or if they need to review anything before the meeting please request that action in the email.
Ensure you sign off professionally at the end of your email.
(If school board policies allow it, it may be a good idea to pass this email into an AI tool to edit and enhance it.)
Inviting Relevant Parties
Inviting Relevant Parties
Once you have agreed on a time/date/format of this meeting you will need to send a meeting invite to hold it in everyone's calendar.
You should discuss with your co-op teacher what platform works best (Zoom, Skype, Google Meet, Teams, etc.) and may depend on what is available to you and what your school board supports.
The meeting should be for the exact date/time and duration you discussed.
Ensure you title your meeting something that is relevant to your meeting so everyone knows what it is.
You should invite all relevant parties to the meeting. This may start with just your co-op teacher and then grow to include community partners, other teachers, etc. depending on your chosen Lens.
Duration: 1:21
Duration: 2:28
Duration: 3:00
Duration: 9:53
Creating an Agenda
Creating an Agenda
When working in your student workbook to create an agenda you should start with your goals for the meeting. Consider what you are hoping to get out of the meeting and what you want those attending to understand and take away from the meeting
Agenda should
Focus on specific questions to be answered
Provide progress update
Request support on specific elements
Share any changes in direction
Share recent accomplishments
Etc.
Your agenda should be clear and you should outline the different items that will be discussed in the meeting. In addition, you should provide any necessary links to work, resources, etc. The agenda should be shared a minimum of 1 day in advance and you should ensure that everyone has access to it before sharing it.
Managing Time in a Meeting
Managing Time in a Meeting
Running a meeting means balancing a few important things: connecting with people, covering the agenda, talking about next steps, and allowing time for questions.
Some people find it easy to chat and build connections but may struggle to stay focused. Others are great at sticking to the schedule but may find small talk or open discussion harder. If you’re leading the meeting, you need to handle all of these.
Make sure you keep track of time and move things along if one topic is taking too long. It can help to have a few go-to phrases ready to smoothly change the subject or keep the meeting on track.
Some sayings like:
“I appreciate the discussion we are having but I am hoping we can shift to the rest of the agenda items and revisit this if there is time at the end of the meeting”
"I appreciate that you want to discuss this further but we need to get back to the agenda items in order to make the progress needed in this meeting"
“It sounds like we needed a little more time to discuss this issue/topic - Are you ok to extend the meeting time a little or should we move on to other items and revisit this later?”
“I appreciate all the feedback on this topic, would you be ok if I summarize my understanding in an email and see if I missed anything just to ensure we get to the other items before we have to leave?”
"Can we put a pin in this topic and come back to it later"
"... That is a really good point, it makes me think of this one other aspect I was hoping to discuss ... " (Sometimes it is possible to segway from one point to another)
Duration: 3:07
Duration: 7:22
Duration: 10:21
Duration: 10:11
Duration: 6:17
Questions and Follow Up
Questions and Follow Up
In any meeting, people may ask questions or bring up topics you didn’t prepare for. You should know most of the material, but it’s okay to say you don’t know something—as long as you write it down and follow up later.
If new ideas or feedback come up, make sure to take notes. If you say you’ll “look into something” or “try something,” people expect you to actually do it.
It helps to have a notes section in your agenda where you can write down questions, answers, and ideas during the meeting. That way, you can review them later and take action.
Now you have the skills ...
It is time to schedule your first check point meeting!
Now you have the skills ...
It is time to schedule your first check point meeting!
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