How to Form SOTs



This video is a three-minute overview of the requirements for forming School Organizational Teams. The information is provided in detail with resources below.

SOT Size and Membership 

School Organizational Teams must consist of the following:

Voting Members

Non‐Voting Members 

Principals will decide the size of the SOT. The diagram below indicates possible team compositions.

SOT Membership Requirements and Elections

School Organizational Team members serve one-year terms from October 1 through September 30 with no term limits.

Licensed Staff Membership Requirements

Licensed Staff Member Election

Vacancies in Licensed Staff Member Positions

Principals shall ensure that any vacancy on the school organizational team is filled within 30 days by collaborating with the organizations responsible for carrying out the individual elections under NRS 388G.720. If the vacancy occurs with the end of the school year, it shall be filled within 30 days of the start of the following school year.

An employee member of the school organizational team becomes ineligible and shall vacate the position on the school organizational team if:

Education Support Professionals Membership Requirements

Education Support Professionals Member Election

Vacancies in Education Support Professionals Member Positions

Principals shall ensure that any vacancy on the school organizational team is filled within 30 days by collaborating with the organizations responsible for carrying out the individual elections under NRS 388G.720. If the vacancy occurs with the end of the school year, it shall be filled within 30 days of the start of the following school year.

An employee member of the school organizational team becomes ineligible and shall vacate the position on the school organizational team if:

Parent or Guardian Member Requirements

Parent or Guardian Member Election

Parent Election Process for Schools with a PTA

Sample letters (in English and Spanish) have been provided for schools with current PTAs to send home informing parents about the election process at their school.

06a-PTA Parent Letter.docx

06b-PTA Parent Letter_SPANISH.docx

These documents have spaces for schools to insert information specific to their school.

Process for Schools without a PTA

The school principal is responsible for overseeing the parent/guardian election process at schools with no current PTA.  Please see 07-Parent Election Process.docx for requirements and a sample process principals may wish to utilize.

Sample letters (in English and Spanish) have been provided for principals without current PTAs to send home informing parents about the election process at their school.

08a-SOT Parent Letter (If No PTA).docx

08b-SOT Parent Letter Spanish (If No PTA).docx

These documents have spaces for schools to insert information specific to their school.

Vacancies in Parent or Guardian Member Positions

Principals shall ensure that any vacancy on the school organizational team is filled within 30 days by collaborating with the organizations responsible for carrying out the individual elections under NRS 388G.720. If the vacancy occurs with the end of the school year, it shall be filled within 30 days of the start of the following school year.

A parent member of the school organizational team becomes ineligible and shall vacate the position on the school organizational team if:

Students (Secondary Schools Only)

If the school enrolls students in grades 6 through 12, the School Organizational Team must have one member who is a student at the school. The student will be a non-voting member, but will provide assistance and advice. 

Students are the most important stakeholders we serve, and their voices can bring valuable awareness to the challenges and issues that are most important to them.

Students (Secondary Schools Only)

Vacancies in Student Member Positions

Principals shall ensure that any vacancy on the school organizational team is filled within 30 days by collaborating with the organizations responsible for carrying out the individual elections under NRS 388G.720. If the vacancy occurs with the end of the school year, it shall be filled within 30 days of the start of the following school year.

A student member of the school organizational team becomes ineligible and shall vacate the position on the school organizational team if:

Community Members (Optional)

Selection of Community Members

Once established, the School Organizational Team will have the option of selecting one or more community representatives to serve as non-voting advisory members.  Community members can add a unique perspective and create a bridge between the school and what is important to students outside the school. A leader in the community may have contact with many students, families, and other community residents and therefore be able to share a broad view of the community’s needs. They also bring valuable skills that can help with school organization, management, and budgeting. They may even be a resource for other community connections that could benefit students and families. 

As a School Organizational Team, think about members of your community who could add value to your team. If your school has existing community partnerships, you may want to consider representatives from these organizations as members of your team. 

Vacancies in Community Member Positions

A nonvoting community advisory member becomes ineligible and shall vacate the position on the school organizational team if: