Maintenance Supervisors

Cleaning Models & Checklists

Prompts:

• Act as a k-12 public school maintenance supervisor. Create a custodial cleaning model and checklist for my elementary school cleaning staff that outlines how much time cleaning tasks should take. I work with a diverse group of cleaners. 3 have been with me for 20 years, while the majority are new due to high turnover. Make the examples clear, but concise. Present it as a comprehensive checklist in grid format.

• That may be too concise. Provide additional details and don't forget to include a column that each cleaner can check off and initial when a task is complete. Include the details in the checklist grid

• Great, now make a new custodial cleaning model and checklist in the same format specifically for summer maintenance or other times school is not in session.

Hiring

Prompts:

• Act as a K-12 school district maintenance supervisor. You're hiring 2 daytime custodians for your elementary school. Develop a job description that includes a purpose statement, essential duties, and minimum requirements.

• Revise, with more details about the essential duties specific to an Ohio public elementary school with 350 students. I would like to include 20 essential duties. Include a statement about the work environment

• Generate 10 interview questions specific to the job description.

• Develop a maintenance skills test for the new hires to complete during the application process.

Facility Improvement Projects Planning

[action] Develop a plan for upgrading the school's facilities to enhance safety, accessibility, and functionality.

[example prompt] "Generate a proposal for renovating the school's restrooms to comply with ADA accessibility standards while optimizing space usage and minimizing costs."

Energy Efficiency Assessment and Recommendations

[action] Evaluate energy usage across school facilities and identify opportunities for improving efficiency and reducing costs.

[example prompt] "Analyze energy consumption data and recommend strategies for implementing energy-saving measures, such as upgrading lighting fixtures, installing programmable thermostats, and improving insulation."

Green Building Initiatives Development

[action] Explore sustainable building practices and develop initiatives to promote environmental stewardship within the school community.

[example prompt] "Create a plan for integrating renewable energy sources, such as solar panels or wind turbines, into the school's infrastructure to reduce reliance on non-renewable energy sources and lower carbon emissions."

Emergency Preparedness Training Material Creation

[action] Develop training materials to educate staff and students on emergency preparedness procedures and protocols.

[example prompt] "Generate a presentation on fire safety procedures, including evacuation routes, fire extinguisher usage, and assembly points, to be delivered during staff training sessions and student orientations."

Occupational Health and Safety Compliance

[action] Ensure compliance with occupational health and safety regulations and standards to maintain a safe and healthy work environment.

[example prompt] "Create a checklist of safety protocols and procedures for handling hazardous materials, such as cleaning chemicals and construction materials, in accordance with OSHA guidelines."

Inventory Management Optimization

[action] Streamline inventory management processes to track supplies, equipment, and materials efficiently.

[example prompt] "Develop a system for automating inventory tracking and reordering of maintenance supplies, such as cleaning products, replacement parts, and PPE, to prevent stockouts and minimize waste."

Staff Training Needs Assessment

[action] Identify training needs and opportunities for professional development among maintenance staff.

[example prompt] "Conduct a survey to assess the training needs and preferences of maintenance staff, including topics such as equipment operation, safety protocols, and technical skills development."

Community Engagement and Outreach Strategies

[action] Develop strategies to engage the local community in supporting school maintenance initiatives and projects.

[example prompt] "Brainstorm ideas for community outreach events, such as volunteer workdays, fundraising campaigns, or educational workshops, to raise awareness and garner support for school maintenance efforts."

Data Analysis for Decision-Making

[action] Analyze data related to maintenance activities and facilities management to inform decision-making and resource allocation.

[example prompt] "Analyze maintenance request data to identify trends and prioritize repairs based on factors such as frequency of occurrence, severity of issues, and impact on student learning."

Risk Assessment and Mitigation Planning

[action] Conduct risk assessments to identify potential hazards and develop mitigation strategies to minimize risks to students, staff, and visitors.

[example prompt] "Assess the risk of slip and fall accidents in high-traffic areas such as hallways and stairwells, and recommend preventive measures such as installing non-slip flooring or increasing lighting levels."

Sustainability Initiatives Implementation

[action] Implement sustainability initiatives to reduce environmental impact and promote eco-friendly practices within school facilities.

[example prompt] "Implement a recycling program for paper, plastics, and other recyclable materials, including developing educational materials and signage to encourage participation and compliance."

Contract Management and Vendor Negotiations

[action] Manage contracts with external vendors and service providers to ensure quality, cost-effective services for maintenance and repair work.

[example prompt] "Negotiate a contract with a landscaping company for grounds maintenance services, including specifying service requirements, performance metrics, and pricing terms."

Technology Integration for Facilities Management

[action] Explore opportunities to leverage technology for streamlining facilities management processes and improving operational efficiency.

[example prompt] "Research and evaluate software solutions for facilities management, such as CMMS (Computerized Maintenance Management System) or IoT (Internet of Things) devices, to automate routine tasks and enhance data visibility."

Disaster Recovery Planning

[action] Develop contingency plans and protocols for responding to natural disasters, accidents, or other emergencies that may disrupt school operations.

[example prompt] "Create a disaster recovery plan outlining procedures for assessing damage, coordinating emergency response efforts, and restoring facilities to normal operation following events such as severe weather, fire, or power outages."

Feedback Collection and Performance Evaluation

[action] Solicit feedback from stakeholders and evaluate the performance of maintenance staff to identify areas for improvement and recognize exemplary contributions.

[example prompt] "Design a survey to gather feedback from teachers, administrators, and students on the cleanliness and condition of school facilities, including specific areas for improvement and commendation."

Preventive Maintenance Plan Development

[action] Develop a preventive maintenance plan to proactively identify and address potential equipment failures or issues before they occur.

[example prompt] "Create a schedule for routine inspections and maintenance tasks for HVAC systems, including cleaning filters, lubricating moving parts, and checking for signs of wear and tear."

Facility Security Assessment and Enhancements

[action] Assess the security of school facilities and recommend enhancements to improve safety and prevent unauthorized access.

[example prompt] "Conduct a security audit of school buildings and grounds, identifying vulnerabilities such as broken locks or inadequate lighting, and propose measures such as installing security cameras or implementing access control systems."

Parent and Community Communication Strategies

[action] Develop communication strategies to keep parents and the community informed about maintenance projects and initiatives.

[example prompt] "Create a newsletter or email update highlighting recent maintenance accomplishments, upcoming projects, and opportunities for community involvement or feedback."

Green Cleaning Program Implementation

[action] Implement a green cleaning program to reduce the use of harmful chemicals and promote environmental sustainability in custodial operations.

[example prompt] "Research environmentally friendly cleaning products and procedures, and develop a plan for transitioning to green cleaning practices, including staff training and procurement guidelines."

Emergency Response Drill Planning

[action] Plan and coordinate emergency response drills to ensure staff and students are prepared to respond effectively to various emergency scenarios.

[example prompt] "Develop a schedule for conducting fire drills, lockdown drills, and other emergency response exercises, including roles and responsibilities for staff members and procedures for debriefing and feedback."