Frequently Asked Questions

A: No matter what, in order to utilize any New School Privilege (Funding, Promotion, Equipment) for this event, you'll need to submit it as an event on Narwhal Nation. Before tackling the below, you'll want to make sure you're on the Roster as a Student Officer of the Club. Also, Student Organizations are only able to request academic classrooms after the add/drop deadline.

• Through your Organization's Page, you'll be able to CREATE AN EVENT.  Outside of the provided links, you get to this form through the below workflow (From Desktop):

≡<  (Top left of website) > My Organizations: Organization Name > 

(right of org name) > Events > "Create an Event" button (top right-hand side). 

• This "Create an Event" form will walk you through the process of

  •  Reserving a room (select your first choice/ideal room at the start - all of the rooms listed here.)

  •  Requesting an arrangement of furniture (required)

  • Extending Building Hours ($$$)

  • Requesting AV & microphones (can cost $$$ outside of 9-5)

  • Setting up a public-facing event. 

(This form centralizes ALL of the campus administrative systems for students like 25Live, Netfacilites, Splash, and Jotform [many of these systems students do not have access to]).

A: Hey, we have a whole Canvas Module that walks you through this - but I get it - different styles of learning. BUYING THINGS CAN TAKE UP TO 30 DAYS SO PLAN AHEAD. For a comprehensive overview, please go and walk through that module. Below is an aggressive TL;DR - 

• BEFORE ANYTHING - link it and list it in your RSO Budget Bank of Gnarls so you can plan your budget.

• For simple Purchases, NewCard Creation or Refil, Amazon, Honorariums, and Reimbursements: There's a Narwhal Nation Form for that

• For Catering: EZCater  DO NOT CREATE AN ACCOUNT(Instructions here)

• For Complex things (Invoices, Contracts, Out of out-of-system purchases): THIS ABSOLUTELY REQUIRES TIME AND NUANCE: PLEASE SCHEDULE A MEETING WITH OUR OFFICE. 

Once you have everything ready, registration can be completed on Narwhal Nation You can also reach out directly to studentorgs@newschool.edu for more specific advice!

Prior to registering: please be sure to review and absorb that year's Policy and Guide for Student Organizations. This policy is accessible through this link, as well as our MICROSITE that exists to support Student Groups. 

Further deadlines and helpful dates can be found on our Microsite.

(You won't be able to submit registration forms outside of the semesterly registration windows!)

To summarize what you will need within the Registration Process:

• (Requires 3 Officers and 2 Members) Submit your registration through Narwhal Nation.

• Develop or update your group's Constitution (TEMPLATE LINK HERE) detailing the mission, goals, and procedures of the organization. You don't need to use this template, but it's very helpful.

• Provide the name and contact information of a full or part-time faculty/staff advisor, who will then confirm and consent to be your advisor through Narwhal Nation.

• Have 3 Student Organization Officers complete the most up-to-date CANVAS MODULE that incorporates Title IX Training, Event Planning, and Treasurer Information.

If you encounter any hiccups or questions as you seek to register your group, students are able to email studentorgs@newschool.edu or schedule appointments with our team through Starfish!

A: When we deny the Registration of a Student Organization, it can be for a multitude of factors. Below are some of the most common (list is not exhaustive): 

a. The Student Organization that seeks to register is too similar in name, mission, or vision to an existing Registered Student Organization. Efforts must be made to fold into existing organizations and collectives. Appeals can be made by scheduling an appointment with our office. 

b. The Student Organization's Mission and Vision sought to be a closed community, which isn't allowed by Federal Law or School Policy. Student Organizations must be open to all New School Students. Our office defines a closed community as a community that seeks to only include a protected class as defined by federal, state, and city law as well as communities defined by Major, College, Department, Program, or Language Proficiency. 

While we permit the registration of chapters of professional organizations and discipline-specific clubs - we maintain the discretion to reject Registered Student Organizations too curricular or academic in nature (Academic Journals that could require Academic or IRB review for submission, Organizations that have affiliated academic classes, organizations whose history has demonstrated a overwhelming positive/deferrent bias in favor of specific majors, curricula, departments, or programs.) Appeals can be made by scheduling an appointment with our office. 

c. The Student Organization's mission and vision sought to exclusively benefit academic projects or endeavors (Ex: an artist collective seeking to provide a limited amount of students' supplies for their academic thesis projects with little to no demonstration of sustainable or longform community-building). This is determined by the discretion of the Office of Student Leadership and Involvement; Appeals can be made by scheduling an appointment with our office. 

d. The Registered Student Organization utilizes language that implies the Imprimatur of the New School. This can either show up as the name of the organization ("The New School Cool Kid Club") or in the language of the submitted constitution of the organization (ex: "This is a Parsons initiative that....")  Registered Student Organizations are independent organizations that receive privileges from the school and are not entities OF The New School or its respective colleges.

e. The Registered Student Organization did not submit the appropriate materials or forms (Constitutions, Faculty/Advisor consent form) within the appropriate deadlines.

f. The aspirations of the Registered Student Organization are not able to receive privileges by the New School due to capacity, legal, or logistical constraints (Ex: Ferret Husbandry Club [Owning a Ferret is illegal in NYC], Setting Off Fireworks Club, Going to the Moon Club).  Appeals can be made by scheduling an appointment with our office. 

All student organizations are open to any student enrolled at The New School. 

Students can join Registered Student Organizations by becoming a member of that Organization on Narwhal Nation

We also recommend following the Student Organization's Social Media Pages for the most up to date communications.

New School staff, faculty, or alumni may attend meetings and events but may not be voting members during elections nor may they hold an officer position in a student organization.

Individuals from other universities may attend events and participate in on-campus meetings and activities; however, they must follow New School visitor policies.

A: It depends on a LOT OF FACTORS

Our full reimbursement policy can be found within the RSO policy; We've quoted it below for your convenience:

"The Office of Student Leadership, Involvement, and Transition Experiences is able to work individually with New School community members to provide reimbursements for specific and eligible out-of-pocket expenses. Any out-of-pocket expense must include a detailed itemized receipt that indicates what specifically was purchased for the Registered Student Organization.

The New School does not provide reimbursements for individuals or groups outside of the New School.

The New School does not reimburse for taxes incurred in a single reimbursement submission over $100 dollars.

All employee reimbursements must go through the MyDay Expense Report Process. Students who have been employed at anytime by the New School can access this system. To submit a reimbursement through this method, we recommend scheduling a meeting with SLI to ensure you receive the proper expense codes."

All non-employee reimbursements should refer to the Treasurer Module Training or email studentorgs@newschool.edu

Reimbursements submitted outside of the identified deadlines will not be honored.

If your Registered Student Organization doesn't have sufficient funds to reimburse you, the school will not reimburse you. Depending on your status as a Foreign National, you may also be required to fill out paperwork  (IRS Form W8BEN and FNIC Form ) and have some funds withheld for tax purposes. 

All registered student organizations have a budget spreadsheet created and maintained by SLI, which includes any funding from SLI, Student Senate, and any other sources. If you need help locating your budget sheet, please reach out to studentorgs@newschool.edu. It is the responsibility of the Student Officers, and often specifically the Treasurer, to maintain their budget. 

We have a comprehensive treasurer training on Canvas for student officers.

For more information about finances and budgeting, check out our Procedure and Protocol document. 

Organizations are recognized once they have completed all of the required registration requirements. If you are unsure which requirements your organization is missing, please email studentorgs@newschool.edu to confirm.

Please reach out directly to studentorgs@newschool.edu to check-in on an event request or purchase. 

An Assigned Officer of a Registered Student Organization would be able to change and modify their NarwhalNation page.

1. Please log into NarwhalNation.newschool.edu

2. Go to your Organization Page on NarwhalNation

3. Click “Manage Organization” then click the 3 lines beside your name where it will provide a drop down list.

You can also click on the left hamburger menu and click on the "cogwheel" next to your Club Name to further edit your page including changing your page picture & changing descriptions, summary etc.

If one of your officers does not see a "cogwheel," please reach out directly to studentorgs@newschool.edu.

You can find links to walk you through step by step resources for registration, editing your organization page, creating events and more on our NarwhalNation Pro Tip Guide! 

Please don't hesitate to keep checking there or reaching out if you need admin support with Narwhal Nation.

A student organization email also uses Gmail like your personal New School email address; however, it is a 'non-person' account. It must be logged into separately. 

Below are the best practices to avoid error messages when logging into your organization's email!

1. Use an incognito browser (click here for instructions)

2. Log into gmail.com with your org's email address ("club@newschool.edu")

3. After you enter your email address, you will then be taken to the New School's single sign-on page

4. Enter your org's Net ID (your email address without the "@newschool.edu") and password

What if I already know my org's email address and password? Then you are all set to log in!

What if I know my org has an email address, but I don't know the password? Reach out to studentorgs@newschool.edu and we will help you regain access to your account.

What if I don't have an email address for my registered student org, but I want one? Reach out to studentorgs@newschool.edu and we will create an account for you and give you the login information.

What if I'm not a registered student organization with SLI, but I want an email address for my org? SLI provides email accounts for registered student organizations only. If you are a student org operating out of a specific college or department, please contact your administrative network to get that process started!

What if I want to be able to check my org account using my student email address? To check your org email through your student account, your email would need to be delegated to be given access (click for instructions). 

What if I don't want to check my org email address all the time? One option is to forward emails from your organization account to an officer or student (click for instructions) who may be a 'communication' lead or someone delegated to check the inbox of a student organization. Or, to create google filters based on words or email addresses (click for instructions) (ex: filter emails with the word 'money' to a treasurer, filter emails with the word 'collaboration' to an external partnership lead, etc).

Registered Student Organizations are awarded limited funding by The Office Student Leadership, Involvement and Transition Experiences that varies year to year. Student Organizations can apply for additional funding with the University Student Senate as well as through other Departments and Offices across campus (ex: CESJ Mini-Grants, Library Consultations, Resource by NSSR about external funding).