Artificial Intelligence (AI) technologies are rapidly transforming education, communication, and professional practice. Glenlyon Norfolk School recognizes the opportunities these tools provide while also acknowledging the responsibility to integrate them thoughtfully and ethically.

As an IB World Continuum School, GNS is committed to ensuring that AI enhances learning while protecting intellectual agency, academic integrity, and the well-being of our community.

This policy establishes the guiding principles and governance structures that shape how AI technologies are used at GNS. It ensures that innovation aligns with the school’s core values of Truth, Courage, Caring, Individuality, and Community, while supporting the strategic priorities outlined in Momentum.

This policy applies to all members of the GNS community, including:

• Students (First Steps through Grade 12)

• Teaching staff

• Non-teaching staff and administrators

• Contractors and consultants working on behalf of the school

• School-related communications and digital systems

The policy applies to all AI systems, including but not limited to:

• Generative AI tools

• AI writing assistants

• AI image or media generators

• AI coding tools

• Adaptive learning platforms

• AI-enabled research or summarization tools

AI use at Glenlyon Norfolk School is guided first by our core values.

Truth

AI must never obscure authorship or misrepresent learning. Transparency and academic integrity remain essential.

Courage

We embrace emerging technologies thoughtfully and responsibly, exploring innovation while maintaining strong ethical boundaries.

Caring

AI must be used in ways that protect dignity, privacy, and emotional well-being.

Individuality

Students’ unique voices, ideas, and creativity must remain central to learning.

Community

Consistent expectations and shared responsibility ensure trust across the school community.

The following principles guide all AI use at Glenlyon Norfolk School.

Human Authority

Human judgment remains the final authority in all educational and operational decisions.

Teachers retain responsibility for:

• instructional design

• assessment and grading

• feedback to students

• communication with families

AI may support these processes but cannot replace professional accountability.

Students remain responsible for the ideas, reasoning, and understanding reflected in their work.

Intellectual Agency

GNS is committed to protecting student thinking and intellectual development.

AI should:

• support exploration and creativity

• help organize ideas

• support accessibility and inclusion

AI should not:

• replace reasoning or critical thinking

• produce work that students cannot explain

• bypass productive struggle

Learning must remain centred on process, reflection, and understanding, not simply polished outputs.

Privacy and Data Protection

Protecting personal information is essential.

Identifiable student, staff, or institutional data must not be entered into unapproved AI systems.

Sensitive information includes:

• student names or identifying information

• academic records

• disciplinary documentation

• learning support information

• counselling or well-being notes

• human resources information

• financial or institutional records

AI tools used within the school must meet institutional privacy and security standards.

Transparency and Attribution

When AI meaningfully contributes to academic or professional work, its use must be transparent.

Students must cite AI contributions when required by the teacher.

Teachers and staff should model responsible and ethical use of AI when appropriate.

Failure to disclose AI use when required may be considered academic or professional misconduct.

Responsible Innovation

GNS encourages thoughtful experimentation with emerging technologies.

AI may be used to:

• support creative learning experiences

• enhance differentiation and accessibility

• streamline administrative processes

• explore interdisciplinary learning opportunities

Innovation should always strengthen learning while preserving human relationships and trust.

Teachers determine how GNS Approved AI tools may be used within their courses and assignments.

GNS uses an AI Stoplight Framework to clarify expectations for student work.

Level 1 – No AI Use

Students must complete the work independently.

Level 2 – AI for Idea Generation

AI may support brainstorming or outlining, but the final work must reflect student thinking.

Level 3 – AI for Editing

Students produce an original draft first; AI may assist with editing clarity or grammar.

Level 4 – AI for Specific Elements

Teachers may allow AI use for defined components of an assignment.

Level 5 – Full AI Use with Human Oversight

Students may use AI as a collaborative tool while maintaining responsibility for understanding and citation.

Teachers will communicate the AI level for each assignment.

Students must follow these expectations.

Assessment practices must reflect authentic student learning.

Teachers are encouraged to design tasks that emphasize:

• reasoning and reflection

• research and analysis

• collaboration and discussion

• creative problem-solving

• iterative drafts and feedback

When AI use is permitted, teachers may require Proof of Thinking, such as:

• draft histories

• reflection statements

• prompt logs

• oral explanations

• process journals

AI detection tools should not be relied upon as the sole method for determining academic misconduct.

Staff may use AI tools to support professional practice when doing so aligns with school values and privacy expectations.

Appropriate uses may include:

• planning and instructional design

• drafting communications

• summarizing information

• brainstorming ideas

• improving clarity of documents

However, AI must not be used for:

• sensitive student documentation

• disciplinary records

• confidential HR information

• final grading decisions

• legal or formal documentation

All AI-generated content must be reviewed by the staff member responsible for the final output.

GNS will maintain an AI Governance Structure to guide responsible AI use across the school.

Responsibilities include:

• evaluating AI tools for privacy and security

• maintaining a list of approved platforms

• supporting staff professional learning

• monitoring policy implementation

• reviewing and updating operational guidance

Questions regarding AI use should be directed to the Director of Technology

Preparing students for a rapidly changing technological landscape requires thoughtful education about AI.

GNS will support AI literacy by helping students learn to:

• understand how AI systems work

• evaluate AI-generated information critically

• recognize bias and misinformation

• cite AI contributions responsibly

• reflect on the ethical implications of emerging technologies

These skills help students become responsible digital citizens and informed learners.

This policy is supported by operational guidance documents, including:

• Student AI Policy

• Teaching Faculty AI Policy

• Non-Teaching Staff AI Policy

• AI Stoplight Framework

• AI Governance and Tool Approval Guidelines

These documents provide practical implementation guidance and may evolve as technology and educational practice change.

Artificial Intelligence technologies evolve rapidly. To remain responsive while maintaining strong principles:

• The core policy will be reviewed annually.

• Operational policies may be updated as needed.

• Changes will be communicated clearly to the school community.

Glenlyon Norfolk School believes that technology should enhance human learning, not replace it.

AI will be used to:

• support innovative teaching and learning

• expand opportunities for creativity and exploration

• improve efficiency and accessibility

• prepare students for a changing world

while ensuring that human judgment, intellectual agency, and community trust remain at the heart of education.