The governance of artificial intelligence at Glenlyon Norfolk School is guided by several key principles that ensure decisions are thoughtful, collaborative, and aligned with the school’s mission.

Clear Accountability

Final responsibility for AI policy and instructional use rests with the Director of Technology, ensuring clear leadership and consistency in decision-making.

Collaborative Input

School-wide instructional decisions are informed by consultation with the Curriculum Leadership Team, ensuring that AI use supports teaching, learning, and curriculum goals.

Technical Stewardship

The Director of IT ensures that all approved platforms can be securely supported within the school’s technical infrastructure and that systems remain stable, integrated, and secure.

Privacy and Data Protection

All AI platforms are evaluated through the GNS Tech Check process to ensure they meet the school’s privacy, security, and compliance standards.

Strategic Leadership and Institutional Oversight

The Deputy Head of School provides institutional oversight for the school's approach to emerging technologies, including artificial intelligence.

The Director of Technology reports to the Deputy Head of School and works closely with them to ensure that AI initiatives align with the school's broader educational priorities, strategic plan, and operational frameworks.

The Deputy Head supports the development of school-wide policies and helps ensure that decisions related to AI adoption are consistent with the school's leadership structures, governance practices, and long-term strategic direction.

AI governance at GNS operates through a collaborative decision-making process between the Deputy Head of School and the Director of Technology, informed by input from instructional leaders, technical specialists, and established privacy review processes.

Educational Leadership and Policy Oversight

The Director of Technology is responsible for the strategic leadership and governance of artificial intelligence use across the school.

This role oversees:

• AI policy development and implementation

• instructional AI frameworks and classroom guidance

• AI literacy initiatives for students and staff

• alignment between AI practices and the school's strategic plan and guiding principles

• evaluation of new AI tools from an educational perspective

The Director of Technology leads the evaluation of AI tools and policies and works collaboratively with the Deputy Head of School and appropriate leadership groups when establishing final decisions regarding AI policy and instructional use.

Instructional and Strategic Advisory Bodies

Several leadership groups within the school may provide advisory input when considering decisions related to artificial intelligence in teaching, learning, and school operations. These groups help ensure that AI decisions reflect educational priorities, institutional values, and operational considerations.

Advisory consultation may include the following leadership bodies:

Curriculum Leadership Team (CLT)

 The Curriculum Leadership Team may provide input on instructional considerations related to AI, including classroom practice, assessment integrity, and curriculum alignment.

Academic Council (AC)

 The Academic Council may provide perspective on broader academic implications, ensuring that AI practices align with academic standards, program goals, and institutional expectations for teaching and learning.

Senior Leadership Team (SLT)

 The Senior Leadership Team may be consulted when AI initiatives intersect with school-wide strategy, institutional priorities, operational considerations, or cross-departmental implementation.

These leadership groups may provide feedback on topics such as:

• the student AI stoplight model

 • classroom AI guidelines

 • assessment integrity considerations

 • AI literacy development

 • school-wide implementation of AI tools and initiatives

Consultation with these groups occurs on an as-needed basis, depending on the nature of the AI initiative being considered.

While these councils provide valuable guidance and perspective, policy decisions are established through the school's AI governance process in collaboration between the Director of Technology and the Deputy Head of School.

Technical Infrastructure and Systems Oversight

The Director of IT oversees the technical infrastructure that supports the safe and effective operation of digital platforms, including AI-enabled systems.

This role is responsible for the technical and operational components of technology integration across the school.

Responsibilities include:

• network infrastructure and system security

• device management and hardware deployment

• account provisioning and identity management

• software platform deployment and integration

• technical integrations between systems

• technology support and operational reliability

The Director of IT ensures that any AI tools approved for use can be securely supported within the school’s technical ecosystem.

Tech Check and Data Protection

All AI platforms are evaluated through the school's Privacy Working Group and their GNS Tech Check process, which assesses software tools for:

• privacy compliance

• data security practices

• vendor policies regarding data use and AI training

• alignment with school technology standards

AI platforms are reviewed using the same privacy and security framework applied to all third-party software.

Only tools that meet the school’s privacy and security standards may be approved for use.

The governance process for evaluating AI platforms typically follows this structure:

Educational Review

The Director of Technology evaluates the instructional value and alignment with school priorities.

Technical Review

The Director of IT evaluates technical compatibility, infrastructure impact, and operational support requirements.

Privacy & Security Review

The tool is evaluated through the GNS Tech Check process.

Advisory Input (when appropriate)

The Curriculum Leadership Team may provide feedback on implications for teaching and learning.

Final Decision

Final decisions regarding AI platform approval are established collaboratively between the Director of Technology and the Deputy Head of School, informed by the educational, technical, and privacy reviews described above.