Off-the-job learning

What is off-the-job learning (OTJL)?

Off-the-job training is a statutory requirement for an English apprenticeship. It is training which is received by the apprentice, during the apprentice’s normal working hours, for the purpose of achieving the knowledge, skills and behaviours of the approved apprenticeship referenced in the apprenticeship agreement. By normal working hours we mean paid hours excluding overtime 

For Apprentices enrolling on or after September 2022 an apprentice should be entitled to a minimum of 6 hours of OTJL for every working week, to be accumulated during the course of the apprenticeship, or higher targets set by SHU where required. This is to ensure that every apprentice has enough time to learn and develop the knowledge, skills and behaviours (KSBs) set out in their Apprenticeship Standard. This means the equivalent of approximately one day per working week, on average and over the duration of the apprenticeship should be spent gaining new KSBs. 

The location can vary and can take place in the workplace or at home depending on the activity.  Anything that is classed as 'new learning' is OTJL. This will include all teaching (face to face and online), shadowing, placement blocks (if relevant to the course), any new learning activities in the workplace such as those suggested in the training plan and any preparation for assessment (reading, research, practice of new skills, assignment writing).

All learners must be logging the hours and activities regularly, using the OTJT log in the MAYTAS Hub System.  The work-based coach can help with this. OTJL hours should be recorded with evidence of the learning activities and how these contribute to the achievement of KSBs for monitoring and discussion at progress reviews. OTJL is an essential part of meeting gateway to be able to progress through the end-point assessment.

On-the-job learning- this is when you work within your normal role with your employed organisation. You will be able to apply your new learning within the parameters of your scope of practice (as per employment contract). You will negotiate annual leave with your employer during this period. Annual leave should not be taken during teaching or placement blocks.

The training plan for each course suggests activities that could be completed as part of OTJL for each module and throughout the course. This can help you to plan with the apprentice how best to use their protected time and based on individual learning needs.  You will be sent the training plan when the apprentice starts the course.

This infographic summarises off-the-job learning activities

Here is the latest DFe and IFATE policy - Apprenticeship off-the-job training: Policy background and examples to support the 2023/2024 apprenticeship funding rules