Timeline

Follow along this timeline and prepare for an impactful trip. 

December 2025

• Fill out the application form. 

• Talk to chairs and deans about attending. 

• Make a list of program officers, collaborators, and university partners. 

January 2026

• Fill out application form (if you haven’t already)

• Talk to chairs and deans about attending (if you haven’t already). 

• Make a list of program officers, collaborators, and university partners. 

• Start drafting concept papers.

• After interest form is filled, RD team will schedule a 15-min 1:1 meeting

• Jan 15, Virtual session — DC Trip Info Session and Q+A session

February 2026

• Feb, Virtual session — Visiting DC Like a Pro session (We will find a date/time that works for the majority of DC Trip interested list)

• After application form is filled, RD team will schedule a 15-min 1:1 meeting

• Feb 27 — Application due (11:59 pm EST)

March 2026

• Mar, Virtual — Crafting Concept Papers session (We will find a date/time that works for the majority of DC Trip interested list)

• Receive your cost-share commitment by the end of the month.

• Reach out to program officers, collaborators.

• Share concept papers with each other for review.

April 2026

• Apr (TBA) - Room block at the Placemakr Dupont Circle ends. Make reservations by this date, if possible. 

• Apr, in-person — Practice Your Pitch session (We will find a date/time that works for the majority of DC Trip interested list)

• Apr - 8am - Deadline to confirm your attendance

• Apr, Zoom  - “Know Before You Go / Trip Logistics” session (We will find a date/time that works for the majority of DC Trip interested list)

May 2026

• First week of May 2026 - Core dates (planned group activities) for the DC Trip. Actual core meeting dates will be shared as soon as they are confirmed with sponsors and DC contacts. Attendees are encouraged to add days as necessary to accomplish goals for individual meetings, connections, and activities.