Cost-share/Trip Cost

The VPR and Deans made an effort for fair distribution of cost-share, taking into consideration whether someone has been on a DC Trip before (and received cost-share).  Cost-share looks a little different for everyone. 

Reimbursement

Cost-share, technically, is reimbursement for trip expenses. You will be required to keep all receipts for transportation and lodging. If you add per diem rates to your travel form, there is no need to keep meal receipts. You can collect and provide the index numbers on your travel form in SAP Concur. (see this page for all travel form information)

We give everyone the appropriate indexes the week after the trip so people can complete the travel forms with accurate expenses (flight, hotel, per diem, and ground transportation). 

For example,  if you are being supported by your dean and a department chair, you would need to leave a note like this: 

AXXXXX - College of ABC - for up to $xxxx;
AXXXXX - XYZ Department - for the remainder

Let us know if you have any questions at rd-l@mtu.edu.

Typical Trip Cost:

• Airfare: ~$500-700 (prices go up the closer we get to the dates)

• Hotel (group rate): ~$260/night + taxes

• Per diem for meals: ~$92/day (per diem rates that will be reimbursed (minus the provided meals))

• Ground transportation: ~$30+ (for metro card)

Most participants spend around $1800–2500. The biggest variables are how many nights and when airfare is purchased.