Embedded Files
Logistics
Logistics
Hotel and Room Sharing
Hotel and Room Sharing
The reservation link with the Crowne Plaza has expired. You may have luck finding rooms using Google, trip advisor, or another travel app/website.
If you are interested in sharing a room with a colleague, please post a not on this spreadsheet.
Don't forget to add your lodging, arrival, and departure dates on this spreadsheet.
Meetings with Program Officers
Meetings with Program Officers
You are responsible for making individual or small group (less than 5 people) meetings with program officers. If you have reached out to program officers and have not heard back, now is a great time to email or call them again. Plan on emailing or calling weekly until you get a meeting or an answer. We expect that you have received a variety of responses: some saying they don't meet with PIs, some requiring a whitepaper, and some requiring you to work with another staff person. There is great variability in PO personalities. If you are receiving a disappointing response, we can help. Contact Pete or Jess.
To the right is some example text you can use to reach out to program officers. You can click on the document to open the Google Doc and make a copy.
Group Sessions
Group Sessions
When the group sessions are confirmed, we will invite you on Google Calendar so you have a placeholder. Look for these in your inbox soon. We will also add them to the Google Site pages—Itinerary and Sessions & Support.
White House Tour on Friday
White House Tour on Friday
We are working on the White House Tour. At this point, everyone who showed interest is required to fill out the White House form by April 20 at 10am. After this deadline, the White House Visitors office will do background checks, then assign us to tour groups if there are available spots.
Security Clearance at Federal Agencies
Security Clearance at Federal Agencies
We are working on getting group clearance to increase the efficiency of arriving at NSF and other agencies where we arrive as a group. As you schedule individual meetings with program officers, please work with your contact to make sure you follow their security protocol. Review this page about visiting NSF.
We will send one security list for all attendees to cover your security at NSF on Wednesday.
If you leaveIf you leave the NSF building for any reason (lunch, another meeting, etc.) and wish to come back in, you need to have your visitors badge and a form of ID to get through security again.
In all cases,In all cases, be prepared with a government-issued ID. NSF and NIH only require one form of ID; others may require two forms of identification. Be sure to read the information carefully if you are going to another agency.
Use Spaces to interact with researchers and staff going on the trip
Use Spaces to interact with researchers and staff going on the trip
We will useWe will use the Spaces feature fo the Gmail App for speedy communication during the trip. Please make time to download the app and log into your mtu.edu Google account before the trip. It’s super helpful when coordinating metro and walking directions, finding out if anyone wants to have lunch or dinner together, and ride-sharing. Feel free to email us or ask a question on the Google Space chat.
In a browser window, navigate to your Gmail.
On the left-hand side of the screen, click "Spaces."
Click on "2023 DC Trip"
In the Space, you can navigate Chat, Files, and Tasks
Use Chat to ask questions and answer prompts. We will use this more often on the trip. Plan on downloading the Gmail app if you don't already have it on your device. Tagging is helpful here to get someone's attention.
Use Files to access files.
Use Tasks to assign yourself or other tasks related to this trip, either in preparation, during the trip, or follow-up action items.
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