Privacy Statement

Last Updated: 29 May 2025

 1. Introduction 

Marikina Polytechnic College (MPC) is dedicated to safeguarding the privacy and security of personal data collected from students, faculty, staff, applicants, visitors, and other stakeholders. This Privacy Statement explains how MPC collects, uses, stores, discloses, and protects personal information in compliance with the Data Privacy Act of 2012 (Republic Act No. 10173) and other relevant laws. 

 2. Scope 

This Privacy Statement covers all personal data processed by MPC, whether obtained through official college websites, portals, online platforms, paper-based forms (e.g., enrollment, employment, research), third-party service providers, or during campus visits and events. 

The processing of personal data herein refers to any operation or any set of operation performed upon personal information including, but not limited to, the collection, recording, organization, storage, updating or modification, retrieval, consultation, use, consolidation, blocking, erasure or destruction of data

 3. Types of Personal Data Collected 

MPC collects various types of personal data depending on the individual’s relationship with the institution. For students and applicants, this includes full name, birth date, contact details, government-issued IDs, academic records, financial information, medical records, and photos/videos. Faculty and staff provide employment records, government-mandated documents, salary details, and performance evaluations. Visitors and stakeholders may share names, contact details, CCTV footage (for security), and feedback for institutional improvement. 

MPC employ various methods to collect data, including online forms, learning management systems, student information systems, and mobile applications. These tools gather data on student attendance, grades, course enrollments, and other academic and administrative information.

To ensure compliance with data privacy laws such as Data Privacy Act of 2012 (Republic Act No. 10173) and other relevant laws. These policies for data access, usage, retention, and security. Regular audits and reviews are conducted to ensure adherence to these policies and to address any potential risks or issues. 

MPC implement various measures to store and protect collected data:

• Electronic Storage: Data is stored in secure databases with encryption and access controls. For example, Holy Cross of Davao College employs up-to-date anti-malware and firewall protections and encrypts databases to safeguard electronic data.

• Physical Storage: Paper documents are stored in secure vaults accessible only to authorized personnel.

• Retention and Disposal: Data retention periods vary; for instance, ASSCAT retains data for five years before archiving and securely disposing of it.

These practices ensure compliance with data privacy laws and protect individuals' personal information from unauthorized access or misuse.

4. Purpose of Data Collection 

Personal data is processed for legitimate purposes, including enrollment, academic processing, employment management, alumni relations, research, institutional development, security, emergency response, and compliance with government regulations. 

MPC ensures that the processing of personal data complies with the condition for lawful processing thereof under the Data Privacy Act of 2012.

 5. Data Sharing & Disclosure 

MPC may share and disclose personal data only when necessary and with proper safeguards and such sharing or disclosure shall only be pursuant to a lawful purpose, and to authorized recipients of such data. Recipients may include government agencies (e.g., CHED, DepEd, TESDA) for compliance, partner institutions for academic collaborations, third-party service providers (under confidentiality agreements), and law enforcement agencies when legally required. 

 6. Data Security Measures 

MPC implements strict security measures to protect personal data, including secure databases with restricted access, encryption, password protection, regular security audits, staff training, and secure disposal of records when no longer needed. 

MPC will take steps to protect your personal data from authorized access and against unlawful processing, accidental or unlawful destruction, alteration, and disclosure as well as against any other unlawful processing.

In case of access of the site through the use of a password, the user is responsible for keeping the password confidential. The user is advised not to share the password with anyone.

Transmission of information via the internet is not completely secure and, although MPC will take steps to protect the user’s Personal Information, MPC does not guarantee the security of such transmission via the website

 7. Retention and Destruction of Personal Data 

Personal data is retained only for as long as necessary to fulfill its intended purpose or as required by law. Once no longer needed, data is securely disposed of or anonymized to prevent further processing, unauthorized access, or disclosure to any other party.

 8. Rights of Data Subjects 

Under the Data Privacy Act, individuals have the right to access, correct, delete, or object to the processing of their personal data. They may also request data portability where applicable. To exercise these rights, data subjects should contact the MPC Data Protection Officer (DPO).  

 9. Contact Information 

For privacy-related concerns, individuals may reach out to: 

Marikina Polytechnic College – Data Protection Officer (DPO) 

📧 Email: dpo.ric@mpc.edu.ph

🏢 Address: Mayor Juan Chanyungco Street, Sta. Elena, Marikina City 1800 Philippines 

 10. Updates to This Privacy Statement 

MPC may revise this Privacy Statement to reflect changes in legal or operational requirements. Any updates will be posted on the official MPC website, and continued engagement with the college implies acceptance of the revised terms. 

Marikina Polytechnic College 

"Future-ready. United in Purpose."