7:340 - Student Records

School student records are confidential. Information from them shall not be released other than as

provided by law. A school student record is any writing or other recorded information concerning a

student and by which a student may be identified individually that is maintained by a school or at its

direction by a school employee, regardless of how or where the information is stored, except as

provided in State or federal law as summarized below:

1. Records kept in a staff member’s sole possession.

2. Records maintained by law enforcement officers working in the school.

3. Video and other electronic recordings (including without limitation, electronic recordings made

on school buses) that are created in part for law enforcement, security, or safety reasons or

purposes. The content of these recordings may become part of a school student record to the

extent school officials create, use, and maintain this content, or it becomes available to them

by law enforcement officials, for disciplinary or special education purposes regarding a

particular student.

4. Any information, either written or oral, received from law enforcement officials concerning a

student less than the age of 18 years who has been arrested or taken into custody.

State and federal law grants students, parents/guardians, and when applicable, the Ill. Dept. of Children

and Family Services’ Office of Education and Transition Services, certain rights, including the right to

inspect, copy, and/or challenge school student records. The information contained in school student

records shall be kept current, accurate, clear, and relevant. All information maintained concerning a

student receiving special education services shall be directly related to the provision of services to that

child. The District may release directory information as permitted by law, but a parent/guardian shall

have the right to opt-out of the release of directory information regarding his or her child. The District

will comply with State or federal law with regard to release of a student’s school records, including,

where applicable, without notice to, or the consent of, the student’s parent/guardian or eligible student.

Upon request, the District discloses school student records without parent consent to the official records

custodian of another school in which a student has enrolled or intends to enroll, as well as to any other

person as specifically required or permitted by State or federal law.

The Superintendent shall fully implement this policy and designate an official records custodian for

each school who shall maintain and protect the confidentiality of school student records, inform staff

members of this policy, and inform students and their parents/guardians of their rights regarding school

student records.

Student Biometric Information Collection

The Superintendent or designee may recommend a student biometric information collection system

solely for the purposes of identification and fraud prevention. Such recommendation shall be consistent

with budget requirements and in compliance with State law. Biometric information means any

information that is collected through an identification process for individuals based on their unique

behavioral or physiological characteristics, including fingerprint, hand geometry, voice, or facial

recognition or iris or retinal scans.

Before collecting student biometric information, the District shall obtain written permission from the

person having legal custody/parental responsibility or the student (if over the age of 18). Upon a

student’s 18th birthday, the District shall obtain written permission from the student to collect student

biometric information. Failure to provide written consent to collect biometric information shall not be

the basis for refusal of any services otherwise available to a student.

All collected biometric information shall be stored and transmitted in a manner that protects it from

disclosure. Sale, lease, or other disclosure of biometric information to another person or entity is strictly

prohibited.

The District will discontinue use of a student’s biometric information and destroy all collected

biometric information within 30 days after: (1) the student graduates or withdraws from the School

District, or (2) the District receives a written request to discontinue use of biometric information from

the person having legal custody/parental responsibility of the student or the student (if over the age of

18). Requests to discontinue using a student’s biometric information shall be forwarded to the

Superintendent or designee.

The Superintendent or designee shall develop procedures to implement this policy consistent with State

and federal law.

LEGAL REF.: 20 U.S.C. §1232g, Family Educational Rights and Privacy Act; 34 C.F.R. Part 99.

50 ILCS 205/7, Local Records Act.

105 ILCS 5/10-20.12b, 5/10-20.40, 5/14-1.01 et seq., and 5/26A-30.

105 ILCS 10/, Ill. School Student Records Act.

105 ILCS 85/, Student Online Personal Protection Act.

325 ILCS 17/, Children’s Privacy Protection and Parental Empowerment Act.

750 ILCS 5/602.11, Ill. Marriage and Dissolution of Marriage Act.

23 Ill.Admin.Code Parts 226 and 375.

Owasso I.S.D. No. I-011 v. Falvo, 534 U.S. 426 (2002).

Chicago Tribune Co. v. Chicago Bd. of Ed., 332 Ill.App.3d 60 (1st Dist. 2002).

CROSS REF.: 5:100 (Staff Development Program), 5:130 (Responsibilities Concerning Internal

Information), 7:15 (Student and Family Privacy Rights), 7:220 (Bus Conduct),

7:255 (Students Who are Parents, Expectant Parents, or Victims of Domestic or

Sexual Violence), 7:345 (Use of Educational Technologies; Student Data Privacy

and Security)

ADMIN. PROC.: 7:15-E (Notification to Parents of Family Privacy Rights), 7:255-AP1 (Supporting

Students Who are Parents, Expectant Parents, or Victims of Domestic or Sexual

Violence), 7:340-AP1 (School Student Records), 7:340-AP1, E1 (Notice to

Parents/Guardians and Students of Their Rights Concerning a Student’s School

Records), 7:340-AP1, E3 (Letter to Parents and Eligible Students Concerning

Military Recruiters and Postsecondary Institutions Receiving Student Directory

Information), 7:340-AP1, E4 (Frequently Asked Questions Regarding Military

Recruiter Access to Students and Student Information, 7:340-AP1, E5 (Biometric

Information Collection Authorization), 7:340-AP2 (Storage and Destruction of

School Student Records), 7:340-AP2, E1 (Letter Containing Schedule for

Destruction of School Student Records)

Adopted: August 25, 2025