Actor Action
Anyone (Superintendent, Board member, staff, parent,
student, community member, district’s legal counsel)
Brings a concern to the attention of the district which may
necessitate a change in or an addition to current Board
policy
Policy Committee (or Committee of the Whole) Considers:
• Does the IASB Policy Reference Manual provide
guidance?
• Is the request something that should be covered in
policy (i.e., Board work) or is it something that should be
handled by the staff?
• If it is a staff matter (i.e., staff work), the committee’s
deliberations end here, and the matter is referred to the
Superintendent.
• If it is a policy matter, is it already covered in policy?
Committee consults the alphabetical index and checks
cross references in policies that cover similar or
connected topics.
Policy Committee (or Committee of the Whole) Frames the question and requests the Superintendent to
research it. Then drafts, or requests the Superintendent
or legal counsel to draft, language that addresses the
concern and is in alignment with the District’s mission,
vision, goals, and objectives.
Policy Committee (or Committee of the Whole) Decides whether the new policy language should be
included in an existing policy or added to the manual as a
separate policy. If adding as a new policy, decides where
in the manual it most logically belongs and assigns a
code number to the policy.
Superintendent Sends the language to the District’s attorney for review
unless he or she prepared it.
Superintendent Includes the draft in the Board packet and puts the policy
on the agenda as a discussion item for the next regular
meeting.
Full Board Considers the draft recommended by the policy
committee and announces the first reading. The Board
may request the committee to change the draft.
Superintendent Includes the draft, with any requested revisions, in the
board packet and on the agenda for action at the next
regular meeting.
Full Board Adopts policy.
Superintendent Directs designated support staff to make the necessary
changes to the District policy manual on the computer file
– adding the necessary adoption date. Also, to make
copies of revised or added policies for each manual copy,
prepare update sheet with return form, and send packet
to all those responsible for keeping a manual updated.
Persons responsible for keeping copies of manual
updated
Follow the directions on the update sheet – adding the
new or replacing the revised policy. Date, sign, and send
the return forms to the support staff designated to receive
them.
Superintendent Directs designated support staff to follow up on any return
forms not received within a set time frame (e.g., 2 weeks).
DATED: May 20, 2002