2:240 E2 - Developing Local Policy

Actor Action

Anyone (Superintendent, Board member, staff, parent,

student, community member, district’s legal counsel)

Brings a concern to the attention of the district which may

necessitate a change in or an addition to current Board

policy

Policy Committee (or Committee of the Whole) Considers:

• Does the IASB Policy Reference Manual provide

guidance?

• Is the request something that should be covered in

policy (i.e., Board work) or is it something that should be

handled by the staff?

• If it is a staff matter (i.e., staff work), the committee’s

deliberations end here, and the matter is referred to the

Superintendent.

• If it is a policy matter, is it already covered in policy?

Committee consults the alphabetical index and checks

cross references in policies that cover similar or

connected topics.

Policy Committee (or Committee of the Whole) Frames the question and requests the Superintendent to

research it. Then drafts, or requests the Superintendent

or legal counsel to draft, language that addresses the

concern and is in alignment with the District’s mission,

vision, goals, and objectives.

Policy Committee (or Committee of the Whole) Decides whether the new policy language should be

included in an existing policy or added to the manual as a

separate policy. If adding as a new policy, decides where

in the manual it most logically belongs and assigns a

code number to the policy.

Superintendent Sends the language to the District’s attorney for review

unless he or she prepared it.

Superintendent Includes the draft in the Board packet and puts the policy

on the agenda as a discussion item for the next regular

meeting.

Full Board Considers the draft recommended by the policy

committee and announces the first reading. The Board

may request the committee to change the draft.

Superintendent Includes the draft, with any requested revisions, in the

board packet and on the agenda for action at the next

regular meeting.

Full Board Adopts policy.

Superintendent Directs designated support staff to make the necessary

changes to the District policy manual on the computer file

– adding the necessary adoption date. Also, to make

copies of revised or added policies for each manual copy,

prepare update sheet with return form, and send packet

to all those responsible for keeping a manual updated.

Persons responsible for keeping copies of manual

updated

Follow the directions on the update sheet – adding the

new or replacing the revised policy. Date, sign, and send

the return forms to the support staff designated to receive

them.

Superintendent Directs designated support staff to follow up on any return

forms not received within a set time frame (e.g., 2 weeks).

DATED: May 20, 2002