Damage Policy

All residents share in the responsibility for the condition of the public areas of the building. You are responsible for the care of your room or apartment. At check-in, residents will be asked to complete a Room Condition Report (RCR) that outlines the condition of the room they will be moving into. It is important to go over the inventory report carefully to ensure accuracy. The form is used to assess damages to the room when you move out. The final damage report is determined by maintenance, the Director of Facilities and Conference Services, and the respective building Residence Hall Director.

Damages are assessed on an individual room basis. Where individual responsibility for damages is not possible to ascertain, the cost will be divided among the residents of the suite, apartment, floor, or the entire building. Residents who incur individual damage charges will be required to pay within ten (10) days of the receipt of the bill. Vandalism, theft, damage, loss of college property, or extraordinary uncleanliness will be billed directly to the resident. In serious cases, a resident may be removed from the residence and face disciplinary action.

Contested damage charges can be appealed to the Management Company Office or the respective building Residence Hall Director (for paint charges only). The appeal must be as specific as possible and must be made in writing. These appeals must be received within ten (10) days of the damage bill being sent to the resident’s official college email address.

Examples of common damage bill charges:

• Painting charge for one wall: $ 50

• Excessive trash (lots of items/trash left in room): $50

• Excessive cleaning (very dirty, no attempt to clean): $100

• Lock re-coring (due to lost/not returned keys): $50/lock

• Mattress replacement: $80

• Improper (failure to) check-out fee: $150