Planning Officer II

BRIEF DESCRIPTION OF THE GENERAL FUNCTION OF THE POSITION (Job Summary)

Core Functions

1. Coordinate the preparation and submission of a status and progress report on plan implementation to inform management of action needed towards plan accomplishment.

2. Assist in the preparation of the final draft of the Annual Implementation Plan (AIP) and subsequent adjustments based on the output of the Division Planning.

3. Provide  technical support to the Division Planning Team in the preparation of the Annual Accomplishment  Report of the schools division for submission to Regional Management.

4. Prepare reports related to planning as may be required by the Central and Regional Offices, and other partner organizations.

5. Provide continuing technical support to users of the web-based education information system (eBEIS) by responding to their queries and coaching them on its maintenance and utilization.

Support Functions

1.  Attend Seminars/Workshops/Trainings.

2. Involvement in Accreditation/ISO and other related activities.

3. Attend flag ceremonies and other relevant university activities.

4. Other ad hoc tasks.

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[* Batangas State University  as of 28 February 2023]
Education:  Bachelor's degree relevant to the job
Experience:  1 year  of relevant experience
Training:  4 hours of relevant training

Competencies:  Strategic and Planning  Skills; Knowledge of Performance Management; Knowledge of Data Access and Protection Legislation; Internal Control;  Leadership and Management; Interpersonal  Skills; Communication  Skills;  Professional Integrity

Eligibility: Career Service (Professional) Second Level Eligibility

DUTIES AND RESPONSIBILITIES 

Strategic Planning and Performance Measures

• Responsible for developing and delivering strategic and cross-functional planning to ensure key activities and resources are appropriately directed towards achievement of the University's thrusts and priorities;

• Provides technical assistance to the Planning Officer III in the following areas:

1.  Analysis of relevant key data/statistics needed as inputs for the strategic, tactical, and operational planning of the University;

2. Development and implementation of M&E tools to track and report progress of implementation of targets (e. g. physical targets, strategic plan, development plan, operational plan etc), and highlight issues, risks and areas requiring resolution and/or replanning;

3. Ensuring alignment between strategic/development plan, University priorities and department plans;

4. Conduct of annual planning process where planning, budget, operations, resourcing and risk management activities are integrated; and

5. Effective implementation of University's SPMS.

• Consolidates, and finalizes the initial targets for the grant of Performance Based-Bonus (PBB).

• Assists in the performance of the secretarial functions of the PDO to the Performance Management Team (PMT) including but not limited to the pre-calibration/assessment of the OPCRs and preparation of notices and minutes of meetings;

• Conducts policy researches to ascertain effectiveness of existing policies or to recommend new policies and develop recommendations based on research conducted; and

• Performs other related tasks that may be directed by higher authorities from time to time.

Data Management and Governance; Compliances

• In close coordination with the Management Information System Office and other key offices, provides technical assistance to the PDO in collecting, organizing, protecting, and sorting accurate and updated University data;

• Ensures the availability of accurate and updated information and/or data as input to management decision;

• Provides technical assistance in managing the availability, usability, integrity and security of the data;

• Assists in the finalization of the University's Annual Report;

• Consolidates, finalizes and/or submits all reports emanating from the PDO and as required by monitoring and regulatory agencies of the national government such as the DBM, CHED, CSC, NEDA, among others

• Conducts policy researches to ascertain effectiveness of existing policies or to recommend new policies and develop recommendations based on research data; and

• Performs other related tasks that may be directed by higher authorities from time to time.

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[* Batangas State University  as of 02 April 2024]

Competencies:  Strategic and Planning  Skills; Knowledge of Performance Management; Knowledge of Data Access and Protection Legislation; Internal Control;  Leadership and Management; Interpersonal  Skills; Communication  Skills;  Professional Integrity

Eligibility: Career Service (Professional) Second Level Eligibility

DUTIES AND RESPONSIBILITIES 

Data Management and Governance; Compliances

• Provide technical assistance to the IPDO in collecting, organizing, protecting, and sorting accurate and updated University data;

• Ensure the availability of accurate and updated information and/or data as input to management decision;

• Provide technical assistance in managing the availability, usability, integrity and security of the data;

• Finalize the University's Annual Report, and Facts and Figures;

• Consolidate, finalize and/or submit all reports emanating from the IPDO and as required by monitoring and regulatory agencies of the national government such as the DBM, CHED, CSC, among others

• Conduct policy researches to ascertain effectiveness of existing policies or to recommend new policies and develop recommendations based on research data; and

• Perform other related tasks that may be directed by higher authorities from time to time.

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DUTIES AND RESPONSIBILITIES [* from Bulacan State University HRMO as of 10 February 2023]

Under general supervision:

• Review and analyze key programs and projects to determine relevance, value and consistency to the overall thrust and mandate of the University.

• Monitor and review the performance of operating units in terms of targets set and accomplishments.

• Assists in the development of program/project concepts/terms of reference and framework that will address or respond to issues and concerns based on outcome of research studies and surveys.

• Prepares accomplishment, implementation and monitoring reports.

• Assists in collecting information and data on the goals and objectives of the University.

• Monitors and validate plans and accomplishments.

• Maintains data bank on planning matters and prepared analysis of such.

• Performs other functions as may be assigned.