Bona Fide Student                Clubs

Vote for and approve any fundraising activity before it occurs and complete and submit Fundraiser Request Form at least 10 days prior to the fundraiser. Submit a copy of the Financial Addendum to the Bookkeeper.

Complete and submit the Fundraiser Financial Re-Cap Report within 30 days of the completion of the fundraiser.

Please see Fundraiser tab for more details.

Vote for and approve any income for their activity fund before it occurs.  This includes club dues.  Document all votes and detailed vote counts in the meeting minutes. 

For donations, complete and submit a Contribution Acknowledgement Form to donor and give a copy to Bookkeeper.

Post all fees and club dues on the Webstore using  Webstore Request Form  Password: LeanderPay101

We are going Cashless - all income must be posted in Webstore unless it qualifies as special circumstances. Cash/Check will only be accepted when Webstore option is not available.

CASH AND CHECKS: Complete and submit Tabulation of Monies Collected form or copies of receipts and make sure all checks have maker's Driver's License Number and Phone Number on the front.

Deposits require documentation of source and purpose or they will not be accepted. Standard Bank Deposit forms with both an officer signature and a sponsor signature, in addition to the required documentation should be submitted for deposit in a timely manner.

Please see Deposit tab for more information.

Vote for and approve any expenditure before it occurs.  Cost estimate must be included in Financial Addendum (with attendance sheet).  Make a copy to submit to Bookkeeper.

Complete a Check Request/Authorization for Payment with Student Officer and Sponsor signatures.

For more information on Purchasing, please see "Purchases made by Bona Fide Student Clubs" on the Purchasing tab.

Vote for officers and submit the Officer Signature Listing before any purchases are made.

Submit Club Bylaws, if changes or not already on file.  Check with bookkeeper if you are not sure.

Vote for Tax Free Sales days (if using them), complete the Tax Free Sales Day Declaration form, and submit to your bookkeeper.  For example, to use when purchasing T-Shirts.

If your club will be collecting dues, vote for the amount, document the vote in the meeting minutes, and complete and submit Club Dues Questionnaire to your bookkeeper before accepting any money.

Meet regularly and take minutes of their meetings.

Submit all meeting minutes for entire school year and other club financial information, including electronic data.

Review and sign (sponsor and club officer) the Activity Account Reconciliation Report.  (These are delivered by the bookkeeper).