Deposits
PLEASE DO NOT STORE ANY MONEY IN YOUR CLASSROOM.
PLEASE PUT ALL CASH/CHECKS IN THE SAFE AT THE END OF EACH WORKDAY. THE SAFE IS LOCATED THE STAFF BREAKROOM BY THE NURSE'S OFFICE.
Please see the Business Operating Guidelines for complete guidelines.
Deposit Rules:
All Deposits must have documentation of source and purpose
~ Source - Receipt copies or Tabulation of Monies
~ Purpose - Approved Fundraiser Documentation, Dues Allocation Worksheet, or Contribution Receipt (for donations)
All Deposits must have 2 signatures
Top portion must be sealed regardless if containing cash or not
Do not turn in Deposit without completing the above requirements. It will be returned to you.
How to Make a Deposit
Get a deposit bag and a Standard Deposit Form from the Bookkeeper. (They are available by the Bookkeeper's door.)
Fill out the Tabulation of Monies Collected form as cash/checks are given to you. (One line for each amount submitted.)
Check Requirements:
Check should be issued to Cedar Park High School
Check needs to include the Driver’s License number and phone number of the signer on the check.
Check includes the Activity Account/Club Account number where the funds are to be deposited in the memo section.
3. Fill in the remaining fields to complete the Tabulation of Monies Collected form.
Fill in the Account name (Student Council, Floral Class, etc.)
Fill in the Account Number (25655, 23375, etc).
Please be sure to select either "Taxable", "Tax Exempt", or "Not Taxable".
If dues (Not Taxable) and t-shirts (Taxable) are included in one fee, indicate on the deposit form how much of the deposit is Taxable and how much is Not Taxable.
Total the amounts submitted and fill in the "Total Contributed" field.
Sign and date the form. 2 signatures are needed on the form.
Bona Fide Student Groups need 1 club officer signature and 1 sponsor signature.
Other accounts need 2 signatures.
4. Complete a STANDARD DEPOSIT FORM, 2 signatures are needed on the form.
For Bona Fide student groups, 1 needs to be a club officer and 1 needs to be a sponsor
For other deposits, 2 signatures are needed.
5. Put the cash in the top portion of the deposit bag and SEAL THE BAG.
6. Put the checks, the Standard Deposit Form, and the Tabulation of Monies Forms in the bottom portion of the deposit bag and leave it UNSEALED.
7. Turn the deposit bag in to the bookkeeper or put it in the safe drop box in the staff break room. (Email Bookkeeper if depositing in safe.)
8. Student Clubs will receive a deposit receipt in your mailbox once the deposit has been recorded.