Purchasing

*Only Budget Manager can make purchases from Campus Budget Accounts.

1. Check to see if your item is available from the LISD Warehouse.   The warehouse stocks general supplies, paper, art, and classroom supplies.  If it is available through the warehouse, please see/email bookkeeper so a requisition can be entered.

2. Search for a vendor from the Awarded (Approved) Vendor List if not using Amazon or Staples

*If your purchase is for a contracted service, controllable inventory, furniture, or technology (hardware or software), please see bookkeeper to enter a purchase requisition.  Pro Cards can NOT be used for these purchases.

3. Check out a ProCard if not using Amazon.

4. Purchase the item - Remember : We are tax exempt.  Do NOT pay sales tax.

5. Return the ProCard, the original, detailed, original itemized receipt plus 1 copy of the receipt within 24 hours of card check-out.

1. Check your activity account balance to ensure funds are available.

2. Check to see if your item is available from the LISD Warehouse. The warehouse stocks general supplies, paper, art, and classroom supplies. If it is available through the warehouse, please see/email bookkeeper so a requisition can be entered.

3. Search for a vendor from the Approved Vendor Listing.

*If your purchase is for a contracted service, controllable inventory, furniture, or technology (hardware or software), please see your bookkeeper to enter a purchase requisition. Pro Cards can not be used for these purchases.

4. Check out a ProCard.

5. Purchase the item - Remember: We are tax exempt. Please do NOT pay sales tax.

6. Return the ProCard, the original, detailed, itemized receipt, a SIGNED Check Request, and 3 copies of the receipt within 24 hours of card check-out.

1. Verify the Club has sufficient funds available for purchase.

2. Club must vote (with a quorum) to use club funds to make purchase.

3. After your group votes to spend funds on a particular item, project, or expense, complete a Financial Addendum documenting the vote and make a copy to turn in (with meeting attendance sheet) to the bookkeeper when requesting ProCard.

4. Check to see if the item is available from the LISD Warehouse. The warehouse stocks general supplies, paper, art, and classroom supplies. If it is available through the warehouse, please see/email your bookkeeper so a requisition can be entered.

*If your purchase is for a contracted service, controllable inventory, furniture, or technology (hardware or software), please see your bookkeeper to enter a purchase requisition. ProCards can not be used for these purchases.

5. Check out a ProCard. To check out card bring:

   • 1. 1. 1. 1. 1. 1. 1. Signed Check Request Form (signed by student officer and sponsor)

                       2. Financial Addendum and Club Minutes that include the vote approving purchase

6. Purchase the item - Remember: We are tax exempt. Do NOT pay sales tax.

7. Within 24 hours, return the:

   • 1. 1. 1. 1. 1. 1. 1. ProCard

                       2. the original, detailed, itemized receipt

                       3. 3 copies of the receipt